STEM Internship Scheme

Please note that the Online Request Form for posting internship vacancies on PolyU Job Board is currently CLOSED.

Important Information about Student’s Eligibility Verification

• The employer will contact the student applicant(s) and conduct own screening and selection.
• Upon offer confirmation, the employer has to inform PolyU via Online Form for student’s eligibility verification and obtain confirmation from PolyU in relation to student’s eligibility/funding availability. PolyU will advise the employer of the eligibility of the proposed student intern (within five working days for local undergraduate students and within 14 days for non-local/postgraduate students) after receiving the student’s online application for the Scheme.
• Student applications have to go through PolyU for approval, which is subject to student eligibility, internship nature, and funding availability at students’ time of submission.
• The Scheme will be closed when the provision of funding is exhausted.

Allowance and Reimbursement

• The allowance for the internship for each student intern is HK$10,500 per month (i.e. 30 days), capped at two months. The abovesaid allowance will be reimbursed to student interns via PolyU.
• The employer can, at own discretion and expenses, extend the internship duration or offer additional allowance to the student intern(s), provided that the arrangements comply with the Employment Ordinance, the Minimum Wage Ordinance, the Mandatory Provident Fund Ordinance, and other related ordinances.
• The employer is expected to remind and support the student intern(s) to complete online application(s) upon offer confirmation, the required documents for reimbursement after the internship, and communicate with PolyU as early as possible if any problem arises that would affect the reimbursement of the allowance.

See Guidelines for Employers for more details.

Enquiries

Mr Adrian MAK
Tel: 3400 2446
Email: stem.cps@polyu.edu.hk

Eligibility
As required by ITC, the Scheme is open to undergraduates and postgraduates who are:

• local or non-local students enrolling on one of the full-time STEM programmes (please refer to the “List of Eligible STEM Programmes” on this page) funded by the University Grants Committee (“UGC”);
• from any year of studies; and
• legally employable in Hong Kong.

Internship Requirements

• Full-time placements in Hong Kong with duration of at least four consecutive weeks (i.e. 28 calendar days), allowance capped at two months.
• The duration of the internship is the number of calendar days in the contract period, and the start and end days of the internship should be working days.
• I&T-related internship positions, i.e. actual work which contains sufficient I&T elements.
• The summer internship should commence no earlier than May 2022, with a duration of at least four consecutive weeks.
• The internship funded by the Scheme, as required by ITC, CANNOT be used to fulfil WIE requirements. However, the internship period IN EXCESS of that required for WIE requirements could be funded by the Scheme. For students who are undertaking an internship period IN EXCESS of that required by WIE requirements, please refer to Appendix 3 in the Guidelines for Students.
• Internship positions directly subsidised by the Government DO NOT fall under this Scheme (e.g. internship programmes of the HKSAR Government).

Application Procedures

1. Students may apply for STEM internship positions through PolyU Job Board or Faculties/Schools/Departments, or source on their own.
2. Submit the followings to CPS, SAO AFTER confirming a STEM internship offer and by the application deadline:
   
   • Online Application Form (for applicants undertaking an internship period in excess of their WIE requirements, click HERE)
   • Copy of Employment Contract
   • Signed Student Charter (for applicants undertaking an internship period in excess of their WIE requirements, click HERE)
   • Copy of Student ID Card
   • Copy of “No Objection Letter” (“NOL”) issued by the Immigration Department (for non-local students only)
   • Home Faculty’s/School’s/Department’s approval for student’s internship participation (for postgraduate students only)

		Student Application Deadline
	1st Batch (Summer)	19 June 2022
	2nd Batch (Summer)	26 June 2022
	3rd Batch (Summer)	4 July 2022
	4th Batch (Summer)	11 July 2022
	5th Batch (Summer)	18 July 2022
	6th Batch (Summer)	29 July 2022
	7th Batch (Summer)	8 August 2022



3. Approval for student applications will be granted by CPS, SAO based on student eligibility, internship nature, and funding availability at students’ time of submission. The first batch of applications will receive priority consideration for approval. CPS, SAO may consider later batch(es) of applications subject to the funding availability.
4. The Scheme will be closed when the provision of funding is exhausted.
5. Successful applicants are required to attend an online pre-internship training workshop organised by CPS, SAO
6. Students should submit the following items to CPS, SAO within two weeks upon the completion of internship:
   
• Assessment/Evaluation Form (to be filled in by both employer and student intern)
• Timesheet (signed by work supervisor)
• Salary Statement (if applicable)
• Learning Journal and Photos
7. Submit bank account information to the Finance Office of PolyU.

    

Allowance and Reimbursement

• Allowance for summer internship for each student intern is HK$10,500 per month (i.e. 30 days), capped at two months. Student interns may receive the allowance under the Scheme for more than one internship place, PROVIDED THAT
• the participating employers are different and the internship periods do NOT overlap; and
• the maximum amount of allowance does NOT exceed three months in one academic year (i.e. current academic year is from 30 August 2021 to 28 August 2022).
• Only students who have successfully enrolled on the Scheme, completed the entire internship as specified in the employment contract, and submitted post-internship documents are eligible to receive the allowance.
• Allowance will NOT be reimbursed to students who fail to achieve 80% attendance rate or cannot complete the internship as planned.
• Unpaid leaves will NOT be taken into consideration in the calculation of allowance under the Scheme, and will be deducted from the calculation of internship duration.
• The employers may, at own discretion, offer additional allowance to student interns, which the arrangements should comply with the Employment Ordinance, the Minimum Wage Ordinance, the Mandatory Provident Fund Ordinance, and other related ordinances.

Student interns who do NOT receive a minimum wage from employers for the internship under the Scheme should check their eligibility to work as “Work Experience Student” under the Minimum Wage Ordinance, and submit to employers the Confirmation of Student Status and the statutory declaration (Click HERE for details).

• Attendance of pre-internship training is a mandatory requirement of release of allowance.
• Students may expect to receive the allowance around three months after the post-internship submission, subject to approval from ITC.

See Guidelines for Students for more details.

Enquiries

Miss Genette CHEUNG
Tel: 3400 3121
Email: stem.stud@polyu.edu.hk

Approved by ITC

*Postgraduate students who receive Studentship are NOT permitted to take up any employment with the University or with any other employers unless special approval is granted by home Faculty/School/Department.

*Postgraduate students who would like to participate in the Scheme must seek prior approval from their home Faculty/School/Department, and provide written proof to CPS, SAO upon application.

Any opinions, findings, conclusions or recommendations expressed in this event/publication (or by members of this university) do not reflect the views of the government of the Hong Kong Special Administrative Region or the Innovation and Technology Commission.