1) Summer Application Period: from 11 April (10:00am) to 24 Apr 2024 (11:59pm)
2) Eligibility and Priority:
All current full-time students in UGC-funded degree programmes, including final year students, are eligible to apply for Summer Residence except students who have resided / are living in off-campus housing managed by the University in 2023-24. In case of overwhelming demand, priority will be offered to non-local students, Hall Associations members and current hall residents. Local applicants will be further prioritized by their living locations and home environment as quantified in the part 1 and 2 of the Point Scoring Mechanism (PSM).
On the condition that excess hall places are available, other full-time students will also be considered. Similarly, non-local students will be given higher priority and local students will be further prioritized by their living locations and home environment.
3) Hall Regulations:
Students once admitted shall comply with Regulations Governing Summer Hall Residence of respective hall (Hung Hom / Homantin). Applicants should read the terms stated in the above-mentioned website before submitting their hall applications.
4) Room Change (for current hall residents)
To best utilize resources, current residents may be required to move to another room for summer residence between 7 and 9 June 2024 unless otherwise specified. If students cannot complete the room transfer in time, they shall be liable for a) a penalty of $100 per day, b) lodging fee of the old and new room up to the date of the completion of room change, and c) other administration fees as necessary.
5) Lodging fee
| Hall | Applicants |
Residential Period |
Lodging Fee | Hall Caution Money |
|---|---|---|---|---|
|
Hung Hom Halls and Homantin Halls |
Current hall residents | 1/6 - 4/8 | $3,438.5 | - |
| New hall residents |
12/6 – 4/8 | $2,856.6 | $500 |
6) Application Procedures and Schedule:
Applicants should pay attention to the following application procedures and schedule, and be responsible to check with the Hall Administration for not receiving the relevant email notification timely. Late application, hall offer acceptance, and/or payment will generally not be accepted.
| Items | Tentative Date | Remarks |
|---|---|---|
|
On-line Application |
11 - 24 Apr |
Applicants should understand that all submitted preferences are not guaranteed and are subject to availability. Applicants will receive an email notifying their application being successfully submitted with a unique reference number. If not, please contact the Hall Administration at 3159 0000 immediately. |
|
Result Announcement by email |
3 May |
The application result will be sent by email to the PolyU email account (studentid@connect.polyu.hk) of the applicant. |
|
Deadline of online offer acceptance |
8 May |
Applicants should indicate acceptance of hall offers before deadline. Otherwise, their hall offers will be regarded as "declined" by default. |
|
Deadline of hall fees payment |
9 May |
Settle the debit note before the deadline, or your summer offer will be cancelled automatically. |
|
On-line Pair-up Request (Optional) |
17 - 19 May |
*Successful applicants can only pair-up with friend(s) who is/are of the same gender and be assigned to the same hall building and same room type. *Successful applicants of current residents will be allocated to the same hall building where they are living.[Note 1] |
|
Room Allocation Result |
6 Jun |
Applicable to current residents only. |
|
Room Change (if required) |
7 - 9 Jun |
Applicable to current residents only [Note1]. |
7) Notes to Applicants
Before submitting application, students are highly advised to read the following important notes:
- To address the imbalance between male and female hall places, a cluster of 8 rooms on every female floors of co-ed UG halls in Hung Hom Halls is set aside for male students. A typical floor plan shows the change here.
- Repair/Renovation works in this summer:
Renovation works in all student rooms numbered from 1 to 44 on 3-10/F West Wing of Hung Hom Halls, and replacement of air-conditioners in all student rooms, pantries in North Wing and communal lounges of Homantin Halls will be carried out during summer. Noise and dust nuisance will be kept to minimum but cannot be avoided totally.
To Hung Hom Halls Current Residents: Students living in the affected rooms will be required to move to another room. Due to the tight working schedule, we need your kind collaboration in completing the room change as scheduled, or an administration fee of $100/day for late room change and lodging fee of the old and new room shall be levied. The University reserves the right to pack and move the items remained in the room to the targeted room if necessary. The University disclaims any liability for the loss of and damage to the personal properties incurred in this connection.
By submitting the hall application, you acknowledge the above-mentioned redecoration and renovation works and accept the expected nuisance and inconvenience caused. Dissatisfaction with the possible nuisance and inconvenience will not be accepted as the reason for withdrawal of hall residence and refund request for hall fees incurred will not be considered.
8) Invalidation of summer hall offer
If current hall residents checkout on or before 31 May 2024, their summer application, if any, will be invalidated. In case they have already accepted the summer offer and settled the relevant hall fees, a cancellation fee of $500 will be incurred.
9) Special notes to current hall residents and prospective summer extension residents:
Current hall residents who have offer of summer residence will be requested to change room right after mass check-out. The tentative schedule for room change is from 7 to 9 June 2024 unless otherwise specified.
Summer residents who have hall offer in the following residential year will be requested to change room by the end of summer residence. The tentative schedule of room change is from 9 to 11 August 2024 unless otherwise specified.
The relevant students should be in Hong Kong to complete the room change procedures. If students fail to change room on time, they shall be liable for an administration fee of $100 per day for late change room and the lodging fee for holding two beds up to the completion date of room change.
10) Late Applications
Students may submit LATE applications at POSS starting from 2 May. Late applicants have lower priority in hall admission and the Hall Administration reserves the right to reject their applications in case of insufficient places. In addition, they will not be eligible to submit pair-up request.
11) Check-out
To prepare rooms for the new residential year, summer residents must check-out on or before the last day of summer residence i.e. 4 August 2024. Otherwise, they will be liable for a) a fine of $200 per day ; b) the daily lodging fee up to the date of completion of formal check-out procedures, and c) a cleaning fee for clearing their unwanted items if deemed necessary. Failure to check-out in time disrupts the orderly operation of the halls and is regarded as a violation of hall regulations. Increased fine and disciplinary actions will be imposed for cases of prolonged overstay.
12) Leave Hong Kong during summer residence:
If you need to leave Hong Kong during the summer and cannot conduct the room change or checkout as mentioned in section 7, 9 and 11 above, please complete the Authorization Form ( Room Change / Check-out )to authorize another resident to do it on your behalf. The form should be submitted to hall counter or sent to student.halls@polyu.edu.hk (Hung Hom Halls) / Homantin.halls@polyu.edu.hk (Homantin Halls) through your PolyU email account at least two working days before your room change period or check-out date. To be released of the administration charges, you should also ensure that your authorized person will complete the room change for you in a timely manner. Please contact the Hall Reception prior to your departure for details on authorization matters.
Application Period: 11 April 10:00am to 24 Apr 2024 11:59pm
Summer Extension (the period between Summer Residence and the next Residential Year)
Summer residents who have hall offers of the next academic year can apply for Summer Extension Period. Eligible students will be informed about the application details in due course.
| Hall | Summer Extension Period (tentative) | Lodging fee |
|---|---|---|
| Hung Hom Halls and Homantin Halls | 5 - 29 Aug. | $1,322.5 |
For enquiries, please email to the Hall Administration at student.halls@polyu.edu.hk.
