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Migration of ULS online booking system to URFMS

4 Apr 2022

The ULS is going to migrate the online booking system to University Research Facility Management System (URFMS) which is developed and maintained by ITS. The first phase of the migration, which includes Seahorse Analyser and SMZ1270i Fluorescence Stereomicroscope, has already been done. Current ULS users can log in the system from 7th April 2022 (Thursday) and prepare for the online account. Once completed some simple procedures, online booking of the 2 equipment can then be made immediately for any date after 11th April 2022 (Monday). Attached the usage guideline for user and supervisor, respectively. 

User Guide

User Guide for Supervisor

Below are some highlights of the migration: 

  • User needs to log in the system, agree the Terms and Conditions, add an emergence contact number and seek endorsement from supervisor through the system.
  • Virtual ULS payment account is used for booking instead of a true research funding account, billing will be included in the current ULS monthly invoice.
  • Supervisor needs to approve user registration to the URFMS and agree the Terms and Conditions. Budget allocation and budget top-up is not needed.
  • Supervisor can grant right to a team member to use the virtual ULS payment account but this is optional as this can be helped by ULS staff.

If you have any queries, please do not hesitate to contact Dr. Ryan Chow at 34008057 or


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