| Form No. | Form Title | MS-Word Format | Last Revision |
| AR38 |
Application for Concurrent Enrolment (Please return the completed form to the Academic Registry for processing.) |
 |
Jul 2021 |
| GSB/1 |
Application for Admission of Full-time/Part-time MPhil/ PhD Student If PI would like to use funding from research project grant(s) for the provision of Research Postgraduate Stipend, please refer to the Workflow (link) and Guidelines (link) for confirming the funding with RIO. |
|
Mar 2023 |
| GSB/1A | Research Degree Proposal This is optional at the PRELIMINARY application stage. [You are strongly advised to contact the Departmental staff member who will be the Chief Supervisor of your future research degree studies before submitting a research degree proposal.] |
|
Aug 2021 |
| GSB/49 | Application for Confirmation of Supervisory Arrangements and Approval of Research Degree Proposal | |
Apr 2022 |
| GSB/J4 | Study Plan for the Joint PhD Programmes Leading to Dual Awards and Collaborative PhD Training Programme | |
Nov 2021 |
| - - - | Input the Bank Account Number for Receipt of Research Studentship and other Payments from the University | Please input / update the bank account numbers via the Finance Office's Student Account Enquiry System | |
| Form No. | Form Title | MS-Word Format | Last Revision |
| GSB/4 | Research Student Application for Attending an Overseas / Local Conference | |
Mar 2023 |
| GSB/4A | Application for Additional Top Conference Grant for Research Postgraduate Students 2022/23 | |
Jan 2023 |
| GSB/19 |
Application for Testimonial |
|
May 2022 |
| GSB/21 | Withdrawal Notification | |
Oct 2021 |
| GSB/22 | Application for Deferment of Study | |
Dec 2021 |
| GSB/28 | Application for Reinstatement of Registration | |
May 2023 |
| GSB/39A | Confirmation of Registration and/or Transfer between MPhil and PhD [Applicable to research students admitted after 1 July 2015] |
|
Nov 2022 |
| GSB/J6 | Confirmation of Registration [Applicable to joint PhD students only] |
|
Aug 2021 |
| GSB/45 | Application for Change of Mode of Study | |
Apr 2022 |
| GSB/52 | Application for Change of Supervisor(s) | |
Aug 2021 |
| GSB/54 | Research Student Application for Study Trip and/or Attending Short Course / Seminar / Workshop | |
Aug 2021 |
| GSB/61 | Application for Undertaking Part-time Employment/Other Activities |
|
Aug 2021 |
| Form No. | Form Title | MS-Word Format | Last Revision |
| GSB/26 | Coursework Study Programme for MPhil/PhD Student | |
Jun 2021 |
| GSB/27 | Assessment Report for Guided-study Subject | |
Mar 2022 |
| GSB/30 | Application for Transcript of Studies | |
May 2023 |
| GSB/33 | Application for Transfer of Credits from Recognised Previous Studies | |
Aug 2021 |
| GSB/36 | Application for Withdrawal from Subjects | |
Aug 2021 |
| GSB/37 | Application for Waiver of Education on “Understanding China and HKSAR, P.R.C.” | |
Sep 2022 |
| GSB/48 | Notification of Transfer of Credits from Studies Taken Outside PolyU After Admission | |
Jul 2021 |
| Form No. | Form Title | Format | Last Revision |
| GSB/2B | Notice of Intention to Take Thesis Examination | |
Jan 2023 |
| GSB/7 | Report on Output arising from Research Studies at PolyU | |
Sep 2022 |
| GSB/18 | Thesis Approval Form |  |
Nov 2022 |
| GSB/18A | Thesis Approval Form (for Thesis Revision) | |
Aug 2021 |
| GSB/31 | Application for Certification of Award (Research Degree Programmes) [For RPg students who have lost their original award parchments and require an official document to certify the awards they have attained at PolyU.] |
|
May 2023 |
| GSB/32 | Application for a Certified True Copy | |
Dec 2021 |
| GSB/87 |
Oral Examination Report for Research Postgraduate Student |
|
Nov 2022 |
| GSB/46 | Proforma for completion by the nominee of the Board of Examiners | |
Mar 2023 |
| GSB/56 | Declaration of Ownership of Work |  |
Aug 2021 |
| GSB/62 | Thesis Submission without the Approval of the Chief Supervisor | |
Nov 2022 |
| Form No. | Form Title | MS-Word Format | Last Revision |
| AR2 | Application for Replacement of PolyU Student Identity Card [Applicable for RPg students admitted from the 2018/19 cohort onwards (i.e. on admitted 1 September 2018 or after)] |
|
Sep 2020 |
| GSB/25 | Application for Replacement of PolyU Student Identity Card [Applicable for RPg students admitted in the 2017/18 cohort and before (i.e. admitted on 30 June 2018 or before)] |
|
Mar 2023 |
| GSB/40 | Declaration on Loss of PolyU Student Identity Card | |
Aug 2021 |
| Form No. | Form Title | Forms | |
| - - - |
Forms and Notes for Research Student Attachment Programme – Incoming |
Please access via OneDrive Portal |
|
| - - - |
Forms and Notes for Research Student Attachment Programme – Outgoing |
Please access via OneDrive Portal | |
| Form No. | Form Title | MS-Word Format | Last Revision |
| AR1 | Application for Amendment of Personal Data [Applicable for RPg students admitted from the 2018/19 cohort onwards (i.e. admitted on 1 September 2018 or after)] |
|
Sep 2020 |
| - - - | Personal Data Amendment [Applicable for RPg students admitted in the 2017/18 cohort and before (i.e. admitted on 30 June 2018 or before)] |
Please access the Research Student Portal | |
| Form No. | Form Title | Format | Last Revision |
| - - - | Online Application for Ethical Review for the Use of Animals in Teaching or Research [to be submitted by students' supervisor] |
Please access the Animal Subjects Ethics Application Review System (ASEARS). | |
| ASESC 4 | Application for Extension of Approval Validity Period | |
Sep 2021 |
| ASESC 5 | Application for Revisions to Approved Protocol | |
Sep 2021 |
| - - - | Online Application for Ethical Review for the Use of Human Subjects in Teaching or Research | Please access the Human Subjects Ethics Application Review System (HSEARS). | |
| - - - | Data Request Form (for using data received, captured or generated in the course of operation of PolyU in research/teaching project) | |
- - - |
| IRB Checklist |
Checklist for Clinical Research Note: This checklist is to help you evaluate if your project is clinical and thus is required to provide more information to IRB for the approval. |
|
Aug 2021 |
| IRB Report |
Research Interim/ Completion Report Note: For proposals with ethics approval granted after full review, submission of research interim/ completion report(s) are required. |
|
Sep 2021 |
| - - - | Important Notes for the University’s Master Clinical Trial Insurance | |
Mar 2022 |
| - - - | Online Application for the University's Master Clinical Trial Insurance Application |
Please register via the e-form. |
|
| RC/65 | Report of Incident Related to Test/Trials Involving Human Subjects (for projects included in the University's Master Clinical Trial Insurance) | |
Jan 2022 |
