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Forms for Students

Old Form No. New Form No. Form Title MS-Word Format Last Revision
AR38 --- Application for Concurrent Enrolment
(Please return the completed form to the Academic Registry for processing.)
 BLACK_20 Sep 2019
RC/1 GSB/1 Application for Admission of Full-time/Part-time MPhil/ PhD Student  BLACK_20 Aug 2021
RC/1A GSB/1A Research Degree Proposal
This is optional at the PRELIMINARY application stage.
[You are strongly advised to contact the Departmental staff member who will be the Chief Supervisor of your future research degree studies before submitting a research degree proposal.]
 BLACK_20 Aug 2021
RC/49 GSB/49 Application for Confirmation of Supervisory Arrangements and Approval of Research Degree Proposal  BLACK_20 Aug 2021
RC/J4 GSB/J4 Study Plan for the Joint PhD Programmes Leading to Dual Awards (Applicable to joint PhD students only)  BLACK_20 Aug 2021
- - - - - - Input the Bank Account Number for Receipt of Research Studentship and other Payments from the University Please input / update the bank account numbers via the Finance Office's  Student Account Enquiry  System
Old Form No. New Form No. Form Title MS-Word Format Last Revision
RC/4 GSB/4 Research Student Application for Attending an Overseas / Local Conference BLACK_20 Aug 2021
RC/19 GSB/19

Application for Testimonial
[Applicable for RPg students admitted in the 2017/18 cohort and before(i.e. admitted on 30 June 2018 or before)]

BLACK_20 Aug 2021
- - - - - - Application for Testimonial 
[Applicable for RPg students admitted from the 2018/19 cohort onwards (i.e. admitted on or after 1 September 2018)]
Form AR4 via eStudent (On-line) for current students with access to eStudent
RC/21 GSB/21 Withdrawal Notification BLACK_20 Oct 2021
RC/22 GSB/22 Application for Deferment of Study BLACK_20 Aug 2021
RC/28 GSB/28 Application for Reinstatement of Registration BLACK_20 Aug 2021
RC/39A GSB/39A Confirmation of Registration and/or Transfer between MPhil and PhD
[Applicable to research students admitted after 1 July 2015]
BLACK_20 Aug 2021
RC/J6 GSB/J6 Confirmation of Registration
[Applicable to joint PhD students only]
BLACK_20 Aug 2021
RC/45 GSB/45 Application for Change of Mode of Study BLACK_20 Aug 2021
RC/52 GSB/52 Application for Change of Supervisor(s) BLACK_20 Aug 2021
RC/54 GSB/54 Research Student Application for Study Trip and/or Attending Short Course / Seminar / Workshop BLACK_20 Aug 2021
RC/61 GSB/61 Application for Undertaking Part-time Employment/Other Activities
BLACK_20 Aug 2021
Old Form No. New Form No. Form Title MS-Word Format Last Revision
RC/26 GSB/26 Coursework Study Programme for MPhil/PhD Student BLACK_20 Aug 2021
RC/27 GSB/27 Assessment Report for Guided-study Subject  BLACK_20 Aug 2021
RC/30 GSB/30 Application for Transcript of Studies
[Applicable for RPg students admitted in the 2017/18 cohort and before(i.e. admitted on 30 June 2018 or before)]
 BLACK_20 Aug 2021
- - - - - - Application for Transcript of Studies
[Applicable for RPg students admitted from the 2018/19 cohort onwards (i.e. admitted on or after 1 September 2018)]
Form AR3 via eStudent (On-line) for current year students with access to eStudent
RC/33 GSB/33 Application for Transfer of Credits from Recognised Previous Studies BLACK_20 Aug 2021
RC/36 GSB/36 Application for Withdrawal from Subjects  BLACK_20 Aug 2021
RC/48 GSB/48 Notification of Transfer of Credits from Studies Taken Outside PolyU After Admission BLACK_20 Aug 2021
Old Form No. New Form No. Form Title Format Last Revision
RC/2B GSB/2B Notice of Intention to Take Thesis Examination BLACK_20 Jun 2021
RC/7 GSB/7 Report on Output arising from Research Studies at PolyU BLACK_20 Aug 2021
RC/18 GSB/18 Thesis Approval Form BLACK_17 Sep 2021
RC/18A GSB/18A Thesis Approval Form (for Thesis Revision) BLACK_17 Aug 2021
RC/32 GSB/32 Application for a Certified True Copy
[Applicable for RPg students admitted in or before the 2017/18 cohort and before(i.e. admitted on 30 June 2018 or before)]
 BLACK_20 Jun 2021
RC/43 GSB/87
Oral Examination Report for Research Postgraduate Student BLACK_20 Aug 2021
RC/44
RC/44A
RC/46 GSB/46 Proforma for completion by the nominee of the Board of Examiners BLACK_20 Jun 2021
RC/56 GSB/56 Declaration of Ownership of Work BLACK_17 Aug 2021
RC/62 GSB/62 Thesis Submission without the Approval of the Chief Supervisor BLACK_20 Jul 2021
Old Form No. New Form No. Form Title MS-Word Format Last Revision
AR2 --- Application for Replacement of PolyU Student Identity Card
[Applicable for RPg students admitted from the 2018/19 cohort onwards (i.e. on admitted 1 September 2018 or after)]
 BLACK_20 Sep 2019
RC/25 GSB/25 Application for Replacement of PolyU Student Identity Card
[Applicable for RPg students admitted in the 2017/18 cohort and before (i.e. admitted on 30 June 2018 or before)]
 BLACK_20 Aug 2021
RC/40 GSB/40 Declaration on Loss of PolyU Student Identity Card  BLACK_20 Aug 2021
Old Form No. New Form No. Form Title MS-Word Format Last Revision
RC/50 GSB/50 Application for the Research Student Attachment Programme (Out-going PolyU Students) BLACK_20 Sep 2021
RC/51 GSB/51 Application for the Research Student Attachment Programme (In-coming Visiting PhD Students) BLACK_20 Sep 2021
Form No. Form Title MS-Word Format Last Revision
AR1 Application for Amendment of Personal Data
[Applicable for RPg students admitted from the 2018/19 cohort onwards (i.e. admitted on 1 September 2018 or after)]
BLACK_20 Sep 2019
- - - Personal Data Amendment
[Applicable for RPg students admitted in the 2017/18 cohort and before (i.e. admitted on 30 June 2018 or before)]
Please access the Research Student Portal
Form No. Form Title MS-Word Format Last Revision
- - - Online Application for Ethical Review for the Use of Animals in Teaching or Research
[to be submitted by students' supervisor]
Please access the Animal Subjects Ethics Application Review System (ASEARS).
ASESC 4 Application for Extension of Approval Validity Period BLACK_20 Oct 2014
ASESC 5 Application for Revisions to Approved Protocol BLACK_20 July 2014
- - - Online Application for Ethical Review for the Use of Human Subjects in Teaching or Research Please access the Human Subjects Ethics Application Review System (HSEARS).
- - - Data Request Form (for using data received, captured or generated in the course of operation of PolyU in research/teaching project) BLACK_20 - - -
IRB Checklist
Checklist for Clinical Research
Note: This checklist is to help you evaluate if your project is clinical and thus is required to provide more information to IRB for the approval.
BLACK_20 Dec 2020
IRB A
Application for Clinical Research Ethics Approval BLACK_20 Dec 2020
IRB B
Application for Change to Approved Project Involving Clinical Trials BLACK_20 Dec 2020
IRB Report
Research Interim/ Completion Report 
Note: For proposals with ethics approval granted after full review, submission of research interim/ completion report(s) are required.
BLACK_20
May 2021
RC/63 The University's Master Clinical Trial Insurance Application

BLACK_20

e-form

Sep 2021
RC/65 Report of Incident Related to Test/Trials Involving Human Subjects (for projects included in the University's Master Clinical Trial Insurance) BLACK_20 Sep 2021

Last updated: 15 Oct 2021

 

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