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Useful Information for New Research Postgraduate Students

Welcome to PolyU! We hope the information below will allow you to commence your studies with as few impediments as possible.


Key dates of study commencement and report study

All new students are required to complete programme registration within the period specified in the Notice of Offer and report study at the General Office of the host departments/schools by the specified date below. They have to present a student card issued by the Academic Registry and an activated valid visa (if applicable) to complete the reporting procedures. Stipend recipients will receive the full-month stipend in the first month if they complete the reporting procedures by the deadline. If they fail to do so, they will start receiving stipend from the first day of the following month of the date that he/she commences study.



Admitted in Sem 1

Admitted in Sem 2

Admitted in Summer Term

Study commencement

1 Sep or 1st day of Sem 1, whichever is earlier

1 Jan

1 May

Report Study at General Office of the host department/school

1st working day upon study commencement


Dates of report study at general office of the host department/school

Academic Year


Admitted in Sem 1

Admitted in Sem 2

Admitted in Summer Term


1 Sep 2023

2 Jan 2024

2 May 2024


2 Sep 2024

2 Jan 2025

2 May 2025


Other useful information

Pre-arrival in Hong Kong and PolyU
Items Details/Website Contact

Student Visa

Visa application status can be checked via eAdmission.

Frequently Asked Questions:

Academic Registry (AR) /


Hall application, hall fees & off-campus housing:

Student Affairs Office (SAO)

Student Resources and Support Section

Travel to Hong Kong

Pre-departure notes and videos:

Student Affairs Office (SAO)

Non-local Student Services /


Preparing Your Studies
Items Details/Website Contact

Learning and Teaching Arrangements

Announcements by the University on the latest learning and teaching arrangements:

Academic Registry (AR)/ 

GS Notice - Commencement of Semester

Commencement of 2023/24 Academic Year, Summer Term – New Research Postgraduate Students.

Other notices to students:

Graduate School (GS)/

Online Programme Registration

The period for online programme registration can be found in e-Admission.

Academic Preparation

Schedule of academic events - Academic Calendar:

Subject Registration:


Research Postgraduate Student Handbook:

GS notices to students:

Academic Registry (AR)/

Chief Supervisor or General Office of the Host Department

Mandatory Research Language Skills Assessment (RLSA)

Please take the RLSA in your first semester of study at PolyU and you may be required to take relevant subjects based on your performance. ELC will arrange the result announcement within eight weeks after the test. You are advised to enroll in the English enhancement subject(s) only after obtaining the result of the RLSA.

RLSA and English enhancement subjects:

RLSA Arrangement:


How to enroll:

English Language Centre (ELC)/

E-Learning module on “Understanding China and the Hong Kong Special Administrative Region, P.R.C.” (for research students admitted from 2022/23 onwards)

Starting from the 2022/23 intake cohort, all research students are required to complete the e-Learning module on “Understanding China and the Hong Kong Special Administrative Region, P.R.C.” before thesis submission as a graduation requirement. Students are encouraged to complete the requirement as early as possible. Details on the requirement:

Office of Undergraduate Studies /


Arrival at PolyU Campus
Items Details/Website Contact

Getting to PolyU Campus

Transportation & campus map:


Collection of Student Identity Card

The student ID card can be collected at the Academic Registry according to the schedule stated in the “Important Notes for Registered Students”, which will be sent to you after completing the programme registration. Please use your NetID and password to apply a QR access code via Visitor Registration System 48 hours before you come to PolyU to collect your student ID card. You can refer to the User Guide for details.

Academic Registry (AR)/

Application for Hong Kong Identity Card (for non-local students)

According to the Registration of Persons Ordinance, non-local students must apply for a Hong Kong Identity Card (HKID card) at the Immigration Department within 30 days of arrival. Please visit the SAO website for details: 

Opening Bank Account

If you are a stipend recipient, please open a bank account in Hong Kong and enter your bank account information at Student Account Portal as soon as possible.

Documents needed for bank account opening:

Stipend Payment & Registration Fee Refund

For new students who start their studies in Summer Term of 2023/24, you should input your bank account information before 15 May 2024 in order to receive stipend via autopay by the end of May. Otherwise, you will receive stipend by cheque in early June. 

For new students who are eligible to receive Research Excellence Scholarship or Tuition Fee Waiver for Local Research Students, the paid registration fee will be refundable to you via autopay only after your commencement of study at PolyU. You will receive the refund by the end of June or two weeks after you have entered your bank account information at Student Account Portal, whichever is later.

Graduate School (GS)/ 

New Student Orientation


The Orientation was held on 30 August 2023. Please refer here for the PPT presentation. for RPg Programmes / for Dual PhD and Collaborative PhD Training Programmes

Research Student Welcome Guide 2023/24


This guide provides handy information for navigating PolyU's vibrant research and living environment.

Click here to download.



Other Useful Resources
Items Details/Website Contact

Language Learning Resources

Cantonese and Chinese Learning courses are organized by the Chinese Language Centre (CLC):

English programmes and workshops are offered by the English Language Centre (ELC), including Speaking Assistance Programme, Writing Assistance Programme, and Workshops:

Chinese Language Centre (CLC)

English Language Centre (ELC)

Services of PolyU Offices and Units

Please visit:


Last update: 8 March 2024


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