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Useful Information for New Research Postgraduate Students

Welcome to PolyU! We hope the information below will allow you to commence your studies with as few impediments as possible.

 

Key dates of study commencement and report study

Event

Deadline

Admitted in Sem 1

Admitted in Sem 2

Admitted in Summer Term

Study commencement

1 Sep or 1st day of Sem 1, whichever is earlier

1 Jan

1 May

Report Study at General Office of the host department/school *

1 Sep or 1st day of Sem 1, whichever is earlier

1st working day after 1 Jan

1st working day after 1 May

* Full-time stipend recipients have to complete programme registration within the period specified in the Notice of Offer and report study at the General Office of the host department/school on or before the deadline as specified above in order to receive the full-month stipend in the first month. Stipend recipients who fail to complete programme registration or report study by the deadline will start receiving stipends from the first day of the following month of the date that he/she commences study.

 

Dates of report study at general office of the host department/school

Academic Year

Deadline

Admitted in Sem 1

Admitted in Sem 2

Admitted in Summer Term

2021/22

30 Aug 2021

1 Jan 2022

3 May 2022 

2022/23

29 Aug 2022

3 Jan 2023

2 May 2023

 

Other useful information

Items Details/Website Contact

GS Notice - Commencement of Semester

Commencement of 2022/23 academic year, Semester One – New Research Postgraduate students.

Notices to Students:
https://www.polyu.edu.hk/gs/current-students/notices-to-students/

Graduate School (GS) /
gs.enquiry@polyu.edu.hk

Study Visa

Visa application status can be checked via eAdmission.

Frequently Asked Questions:
https://www.polyu.edu.hk/ar/web/en/for-polyu-students/visa-matters-for-non-local-students/index.html

Academic Registry (AR) /
ar.rpg@polyu.edu.hk

PolyU Student Halls

Hall application, hall fees & off-campus housing:
https://www.polyu.edu.hk/sao/srss/hall/hall-admission/hall-application/

Student Affairs Office (SAO)

Student Resources and Support Section

Advice on travel to Hong Kong

Arrangements During COVID-19 pandemic:
https://www.polyu.edu.hk/sao/student-resources-and-support-section/non-local-student-services/arrangements-during-the-covid-19-pandemic/

Points to note for Boarding, Quarantine and Testing Arrangement for Inbound Travellers:
https://www.coronavirus.gov.hk/eng/inbound-travel.html

Booking the Designated Hotels for Quarantine:
https://www.coronavirus.gov.hk/eng/designated-hotel.html

MTR System Map:
http://www.mtr.com.hk/en/customer/services/system_map.html

Student Affairs Office (SAO)


Non-local Student Services / 
nls.services@polyu.edu.hk

Vaccination and Testing Arrangements

The latest announcements on vaccination and testing arrangement, Vaccine Pass and Campus Access:
https://www.polyu.edu.hk/combatcovid19/info-hub-for-the-public/announcements/

COVID-19 Vaccination Status Reporting Portal:
https://cvsr.polyu.edu.hk/hdms/

Health Related:

University Health Service (UHS) via email at uhshelp@polyu.edu.hk

"COVID-19 Vaccination Status Reporting Portal" Related:

IT Help Centre of the Information Technology Services Office (ITS) at (852) 2766 5900

In-house COVID-19 PCR Test Related:

Department of Applied Biology and Chemical Technology (ABCT) via email at covid.survey@polyu.edu.hk

Schedule of Online Programme Registration

You will be informed via the Notice of Offer to complete the online programme registration during the following periods:

Semester One, 2022/23: 1/8/2022 (Monday) – 28/8/2022 (Sunday)

 

Mandatory Research Language Skills Assessment (RLSA)

Please take the RLSA in your first semester of study at PolyU and you may be required to take relevant subjects based on your performance. You are advised to enrol in the English enhancement subject(s) only after obtaining the result of the RLSA. ELC will arrange the result announcement within eight weeks after the test.

 

Research Postgraduate Student Handbook: https://www.polyu.edu.hk/gs/rpghandbook/section8-2-1/

RLSA Test Format: https://elc.polyu.edu.hk/Assessments/RLSA/RLSA-Test-Format.pdf

How to enrol: https://elc.polyu.edu.hk/booking/rlsa.php

To learn more about the RLSA, please refer to the following website: https://www.polyu.edu.hk/elc/assessment/rlsa/.

English Language Centre (ELC) /
rpg.enquiry@polyu.edu.hk

National Education Requirement (for research students admitted from 2022/23 onwards)

Starting from the 2022/23 intake cohort, all research students are required to complete the National Education Requirement before thesis submission as a graduation requirement. Students are encouraged to complete the requirement as early as possible. Details on the requirement and its implementation will be available in due course.

 

Academic Preparation

Academic Calendar:
https://www.polyu.edu.hk/ar/web/filemanager/common/polyu-students/AC.pdf

How to Access eStudent:
http://www.polyu.edu.hk/student

Subject Registration:
https://www.polyu.edu.hk/ar/research-students/for-research-students-admitted-from-the-2018-19-cohort-onwards/subject-registration-and-examination/

Guide for subject registration vie e-Student:
https://www.polyu.edu.hk/en/ar/students-in-taught-programmes/registration-information/subject-registration/guide-for-subject-registration/

Research Postgraduate Student Handbook:
https://www.polyu.edu.hk/gs/rpghandbook/

Notices to Students:
https://www.polyu.edu.hk/gs/current-students/notices-to-students/

Academic Registry (AR) / 
ar.rpg@polyu.edu.hk

Chief Supervisor or General Office of the Host Department

Learning and Teaching Arrangements

Students should read the announcement by the University for the latest learning and teaching arrangements:
https://www.polyu.edu.hk/ar/students-in-taught-programmes/notices-to-students/

 

Academic Registry (AR) /
ar.rpg@polyu.edu.hk

Collection of Student Identity Card

For new students who are admitted in Semester One, 2022/23:

22 – 31 August 2022 (Monday to Friday)
9:30 - 11:00 a.m.
2:30 - 5:00 p.m.
Room VS012, Fong Shu Chuen Hall, G/F, Block VS (see campus map)

Please use your NetID and password to apply a QR access code via Visitor Registration System 48 hours before you come to PolyU to collect your student ID card.  You can refer to the User Guide for details. 

 

Academic Registry (AR) /
ar.rpg@polyu.edu.hk

Getting Ready for Campus

For new students who are admitted in Semester One, 2022/23, please report in person to the general office of your host department on or before 29 August 2022. The GS will hold an orientation programme for all new RPg students in September every year.  The last orientation was held on 10 September 2021.

Orientation materials are available for reference:

Graduate School (GS) /
gs.enquiry@polyu.edu.hk

Campus Map

https://www.polyu.edu.hk/campus-map/

Bank Account Information

If you are a stipend recipient, please open a bank account in Hong Kong and enter your bank account information at Student Account Portal as soon as possible.

Documents needed for bank account opening:
https://www.polyu.edu.hk/sao/student-resources-and-support-section/non-local-student-services/settling-in-hong-kong/opening-a-bank-account/

Graduate School (GS) /
gs.enquiry@polyu.edu.hk
for stipend issue

 

Last update: 30 Jun 2022


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