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Award and Parchment

Award Ratification Schedule and Collection of Award Parchment

 

Starting from graduating cohort of 2021/22, the Graduate School (GS) has taken up the role of award issuance and dispatch of award parchments for Research Postgraduate (RPg) students.

The following is the latest award ratification and collection schedule of award parchments:

Deadline for award cases to reach the GS Award Ratification Date Conferment Date printed on the Award Parchment Collection of Award Parchment Year of Award
15 June 2022 6 July 2022 31 July 2022 Late October 2022 2022
27 July 2022 17 August 2022 31 August 2022
24 August 2022 14 September 2022 30 September 2022
28 September 2022 19 October 2022 31 October 2022 Late January 2023
26 October 2022 16 November 2022 30 November 2022
23 November 2022 14 December 2022 31 December 2022
28 December 2022 18 January 2023 31 January 2023 Late April 2023 2023
25 January 2023 15 February 2023 28 February 2023
22 February 2023 15 March 2023 31 March 2023
29 March 2023 19 April 2023 30 April 2023 Late July 2023
26 April 2023 17 May 2023 31 May 2023
24 May 2023 14 June 2023 30 June 2023
28 June 2023 19 July 2023 31 July 2023 Late October 2023
26 July 2023 16 August 2023 31 August 2023
23 August 2023 13 September 2023 30 September 2023

 

The RPg award cases will be considered and ratified by the Graduate School Board (GSB) according to the above schedule.

GS will inform respective PhD and MPhil graduates of their corresponding collection period and online appointment arrangements via email.

By legitimacy, all academic awards are subject to formal conferment by the designated authority within the University. Therefore, graduands could obtain their graduation award parchments only upon the start of the official collection period. Any request for early collection of this important certification will not be entertained.


Collection in Person

Please bring along the following documents:

  1. your Hong Kong Identity (HKID) Card# which should tally with the record you registered with PolyU; AND
  2. your PolyU Student ID card; AND
  3. the email on award parchment collection (either in hardcopy / softcopy / mobile version) to facilitate the campus access*.

Collection by Authorised Person

The authorised person must produce the following documents:

  1. an authorisation letter duly signed by the graduate. The letter should state clearly the name and the HKID Card# number of the authorised person; AND
  2. photocopy of the graduate’s HKID Card# which should tally with the record you registered with PolyU; AND
  3. the HKID Cardof the authorised person; AND
  4. the email on award parchment collection (either in hardcopy / softcopy / mobile version) to facilitate the campus access*.

[#: or Passport or Mainland ID Card for those without a HKID Card]

[*: For security concerns, the access to PolyU campus is currently restricted to limited users only.  You are reminded to bring ALL the required documents for award parchment collection, failing to do so may result in a delayed or even denied campus access.  You are advised to use the entrance at Core A (the fountain area) or Core P / Core D (the footbridge connecting Hung Hom MTR Exit A1 / D1)]

 

Students who wish to be presented their award in person in the Main Session of the 28th Congregation (for PhD students) or in the Faculty/School Session (for MPhil students) will need to have completed all the degree requirements and submit all necessary documents to the GS by 24 August 2022.

Students who wish to be presented their award in person in the Main Session of the 29th Congregation (for PhD students) or in the Faculty/School Session (for MPhil students) will need to have completed all the degree requirements and submit all necessary documents to the GS by 23 August 2023.

Please observe the schedule carefully.

 

Last update: 20 Jun 2022


FAQ

The official University graduation award parchments are not available in softcopy/electronic format for data security concerns and for protection from any possible forgery use/hack during the transmission of data.  Therefore, we are sorry that your request cannot be acceded to.

We are afraid that, by legitimacy, the award parchments would only be available upon the start of the official collection period in the respective round. Any request for early collection of award parchment would not be entertained.

If you would like to collect the award parchment after the collection period that has been assigned to you.  Please apply a QR access code via Visitor Registration System 48 hours before you come to PolyU to collect your award parchment.  You can refer to the User Guide for details. If you find difficulties in using the registration system, please send your request to gs.graduation@polyu.edu.hk

You are strongly advised to get your award parchment through an authorised person of your designation and ensure the safe-keeping of your parchment. However, if you foresee any difficulty in designating someone for this role, please send your request to gs.graduation@polyu.edu.hk. Please note that this special arrangement may put your award parchment at risk of being lost or damaged. Thus, you are required to confirm the following undertaking:

  • You understand this special arrangement may put your award parchment at risk of being lost or damaged;
  • You understand that the University will under no circumstances issue any duplicate or replacement;
  • You agree to pay the postage.

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