Skip to main content
Start main content

Award and Parchment

Award Ratification Schedule and Collection of Award Parchment


Starting from graduating cohort of 2021/22, the Graduate School (GS) took up the role of award issuance and dispatch of award parchments for Research Postgraduate (RPg) students.

The following is the latest award ratification and collection schedule of award parchments:

Deadline for award cases to reach the GS

Award Ratification Date

Conferment Date printed on the Award Parchment

Graduation Semester
(applicable to RPg students admitted in 2018/19 or after)

Collection of Award Parchment

Year of Award

29 March 2023

19 April 2023

30 April 2023


Late July 2023


26 April 2023

17 May 2023

31 May 2023


24 May 2023

14 June 2023

30 June 2023


28 June 2023

19 July 2023

31 July 2023


Late October 2023

26 July 2023

16 August 2023

31 August 2023


23 August 2023

13 September 2023

30 September 2023


27 September 2023

18 October 2023

31 October 2023


Late January 2024

25 October 2023

15 November 2023

30 November 2023


22 November 2023

13 December 2023

31 December 2023


3 January 2024

24 January 2024

31 January 2024




31 January 2024

21 February 2024

29 February 2024


Late April 2024

28 February 2024

20 March 2024

31 March 2024



3 April 2024

24 April 2024

30 April 2024



Late July 2024


3 May 2024

22 May 2024

31 May 2024


29 May 2024

19 Jun 2024

30 June 2024


3 July 2024

24 July 2024

31 July 2024


Late October 2024

31 July 2024

21 August 2024

31 August 2024


28 August 2024

18 September 2024

30 September 2024



The RPg award cases will be considered and ratified by the Graduate School Board (GSB) according to the above schedule.

GS will inform respective PhD and MPhil graduates of their corresponding collection period and online appointment arrangements via email.

By legitimacy, all academic awards are subject to formal conferment by the designated authority within the University. Therefore, graduands could obtain their graduation award parchments only upon the start of the official collection period. Any request for early collection of this important certification will not be entertained.

Collection in Person

Please bring along the following documents:

  1. your Hong Kong Identity (HKID) Card# which should tally with the record you registered with PolyU; AND
  2. your PolyU Student ID card; AND
  3. the email on award parchment collection (either in hardcopy / softcopy / mobile version) to facilitate the campus access*.

Collection by Authorised Person

The authorised person must produce the following documents:

  1. an authorisation letter duly signed by the graduate. The letter should state clearly the name and the HKID Card# number of the authorised person; AND
  2. photocopy of the graduate’s HKID Card# which should tally with the record you registered with PolyU; AND
  3. the HKID Cardof the authorised person; AND
  4. the email on award parchment collection (either in hardcopy / softcopy / mobile version) to facilitate the campus access*.

[#: or Passport or Mainland ID Card for those without a HKID Card]

[*: For security concerns, the access to PolyU campus is currently restricted to limited users only.  You are reminded to bring ALL the required documents for award parchment collection, failing to do so may result in a delayed or even denied campus access.  You are advised to use the entrance at Core A (the fountain area) or Core P / Core D (the footbridge connecting Hung Hom MTR Exit A1 / D1)]

Students who wish to be presented their award in person in the Main Session of the 29th Congregation (for PhD students) or in the Faculty/School Session (for MPhil students) will need to have completed all the degree requirements and submit all necessary documents to the GS by 23 August 2023.

Please observe the schedule carefully.


The GS will issue award parchments and transcripts of studies in electronic format for RPg graduates of Year 2021 and onwards.  The graduates/graduands entitled to this service will be informed by email when their electronic certificates are issued and uploaded to the Academic Certificate Verification Platform (ACVP).  For more detailed information, please refer to

We are afraid that, by legitimacy, the award parchments would only be available upon the start of the official collection period in the respective round. Any request for early collection of award parchment would not be entertained.

If you would like to collect the award parchment after the collection period that has been assigned to you.  Please apply a QR access code via Visitor Registration System 48 hours before you come to PolyU to collect your award parchment.  You can refer to the User Guide for details. If you find difficulties in using the registration system, please send your request to

You are strongly advised to get your award parchment through an authorised person of your designation and ensure the safe-keeping of your parchment. However, if you foresee any difficulty in designating someone for this role, please send your request to Please note that this special arrangement may put your award parchment at risk of being lost or damaged. Thus, you are required to confirm the following undertaking:

  • You understand this special arrangement may put your award parchment at risk of being lost or damaged;
  • You understand that the University will under no circumstances issue any duplicate or replacement;
  • You agree to pay the postage.


Last update: 14 Apr 2023

Your browser is not the latest version. If you continue to browse our website, Some pages may not function properly.

You are recommended to upgrade to a newer version or switch to a different browser. A list of the web browsers that we support can be found here