Award and Parchment

Award Ratification Schedule and Collection of Award Parchment

Starting from graduating cohort of 2021/22, the Graduate School (GS) took up the role of award issuance and dispatch of award parchments for Research Postgraduate (RPg) students.

The following is the latest award ratification and collection schedule of award parchments:

The RPg award cases will be considered and ratified by the Graduate School Board (GSB) according to the above schedule.

GS will inform respective PhD and MPhil graduates of their corresponding collection period and online appointment arrangements via email.

By legitimacy, all academic awards are subject to formal conferment by the designated authority within the University. Therefore, graduands could obtain their graduation award parchments only upon the start of the official collection period. Any request for early collection of this important certification will not be entertained.

Collection in Person

Please bring along the following documents:

1. your Hong Kong Identity (HKID) Card^# which should tally with the record you registered with PolyU; AND
2. your PolyU Student ID card; AND
3. the email on award parchment collection (either in hardcopy / softcopy / mobile version) to facilitate the campus access^*.

Collection by Authorised Person

The authorised person must produce the following documents:

1. an authorisation letter duly signed by the graduate. The letter should state clearly the name and the HKID Card^# number of the authorised person; AND
2. photocopy of the graduate’s HKID Card^# which should tally with the record you registered with PolyU; AND
3. the HKID Card^# of the authorised person; AND
4. the email on award parchment collection (either in hardcopy / softcopy / mobile version) to facilitate the campus access^*.

[#: or Passport or Mainland ID Card for those without a HKID Card]

[*: For security concerns, the access to PolyU campus is currently restricted to limited users only.  You are reminded to bring ALL the required documents for award parchment collection, failing to do so may result in a delayed or even denied campus access.  You are advised to use the entrance at Core A (the fountain area) or Core P / Core D (the footbridge connecting Hung Hom MTR Exit A1 / D1)]

Students who wish to be presented their award in person in the Main Session of the 29th Congregation (for PhD students) or in the Faculty/School Session (for MPhil students) will need to have completed all the degree requirements and submit all necessary documents to the GS by 23 August 2023.

Please observe the schedule carefully.