Form No. | Form Title | MS-Word Format | Last Revision |
- - - | Application for Research Funding (applicable to the funding schemes for which the RIO issues call for applications) | Please access PGMS. |
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Application Form for Large Equipment Fund |
Nov 2021 |
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Nov 2021 |
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Recommendation on Start-up Fund | ![]() |
Jul 2023 |
RC/3 | Application for Departmental General Research Fund (for non-project based research activities) Note: Application for DGRF for support of research projects should be made via PGMS. |
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Sep 2020 |
RC/59 | Declaration Form for Application for External Fund (for non-research projects) | ![]() |
Sep 2021 |
RC/60 | Application for Matching Fund and/or Other Resources for Externally Funded Project (for non-research projects) | ![]() |
Sep 2021 |
RC/Stipend | Application for Use of External Research Project Grant on Research Postgraduate Stipend (for non-3+1 Top-up Funding Scheme) | ![]() |
Jun 2022 |
Request for Project Changes
Form No. | Form Title | MS-Word Format | Last Revision |
- - - | Application for Project Changes (for internal projects and external projects which do not have specific requirement from the funding body) | Please access PGMS |
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- - - | Application for Changes in RGC GRF/ECS projects | Please access RGC Electronic System | |
RC/12 | Application for Withdrawal and Termination of Ongoing Research Projects (except RGC GRF/ECS Projects) | ![]() |
Jul 2022 |
AoEC/4 | Proposed Changes to Ongoing Projects of Strategic Importance | ![]() |
Sep 2021 |
Form No. | Form Title | MS-Word Format | Last Revision |
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Template on a Standard Collaborative Agreement | ![]() |
Feb 2022 |
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Notes on Collaborative Research | ![]() |
Sep 2022 |
RC/47 | Application for Acceptance of External Funds for Supporting Collaborative Research | Abolished. Please make application on PGMS. |
MoU / Agreement
Form No. | Form Title | English | Chinese | Last Revision |
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Research-related MOU You will be directed to log on the Enterprise Content Management Service (ECM) for downloading the templates. If you cannot access ECM, please contact ITS Help Centre at 2766 5900 or email to ecm.support@polyu.edu.hk. |
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Agreement for Establishment of Joint Lab/Centre/Other Research Facility You will be directed to log on the Enterprise Content Management Service (ECM) for downloading the templates. If you cannot access ECM, please contact ITS Help Centre at 2766 5900 or email to ecm.support@polyu.edu.hk. |
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Material Transfer Agreement | ![]() |
- - - | May 2020 |
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Non-Disclosure Agreement (One-way) You will be directed to log on the Enterprise Content Management Service (ECM) for downloading the templates. If you cannot access ECM, please contact ITS Help Centre at 2766 5900 or email to ecm.support@polyu.edu.hk. |
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Non-Disclosure Agreement (Two-way) You will be directed to log on the Enterprise Content Management Service (ECM) for downloading the templates. If you cannot access ECM, please contact ITS Help Centre at 2766 5900 or email to ecm.support@polyu.edu.hk. |
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LRC's memo on Contracts: Common Pitfall and Sample Clauses | ![]() |
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Form No. | Form Title | MS-Word Format | Last Revision |
- - - | Application for Ethical Review for the Use of Animals in Teaching or Research |
Please access ASEARS. | |
ASESC 4 | Application for Extension of Approval Validity Period (only applicable to those without an approved application in ASEARS) | ![]() |
Sep 2021 |
ASESC 5 | Application for Revisions to Approved Protocol (only applicable to those without an approved application in ASEARS) | ![]() |
Sep 2021 |
Human Ethics
Form No. | Form Title | MS-Word Format | Last Revision |
- - - | Application for Ethical Review for the Use of Human Subjects in Teaching or Research | Please access HSEARS. | |
- - - | Data Request Form (for using data received, captured or generated in the course of operation of PolyU in research/teaching project) | ![]() |
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IRB Checklist |
Checklist for Clinical Research Note: This checklist is to help you evaluate if your project is clinical and thus is required to provide more information to IRB for the approval. |
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Aug 2021 |
IRB Report |
Research Interim/ Completion Report Note: For proposals with ethics approval granted after full review, submission of research interim/ completion report(s) are required. |
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Sep 2021 |
Clinical Trial Insurance
Form No. | Form Title |
MS-Word Format/ PDF Format |
Last Revision |
--- | Important Notes for the University’s Master Clinical Trial Insurance | ![]() |
Apr 2023 |
--- | Registration for the University’s Master Clinical Trial Insurance | Please register via the eForm. |
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RC/65 | Report of Incident Related to Test/Trials Involving Human Subjects (for projects included in the University's Master Clinical Trial Insurance) | ![]() |
Jan 2022 |
Ethical Clearance/Clinical Research/Insurance (For Projects involving Human Genetic Resources on the Mainland)
Form No. | Form Title | MS-Word Format | Last Revision |
RC/16 | Final / Interim Report on Research Project | Abolished. Please click here to make a request to RIO if you wish to submit a report for assessment not during the Annual Research Monitoring Exercise. |
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AoEC/3 | Interim Progress Report and Completion Report for Projects of Strategic Importance | ![]() |
Sep 2021 |
Form No. | Form Title | PDF Format | Last Revision |
RC/57 |
Application for Continued Operation of a Research Centre (According to the decision of the Research Committee at its 272nd meeting on 19 May 2020, revalidation of a Research Centre will be carried out by the relevant Department/Faculty/School starting from June 2020.) |
May 2017 |