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Forms for Students

Form No. Form Title MS-Word Format Last Revision
AR38 Application for Concurrent Enrolment
(Please return the completed form to the Academic Registry for processing.)
 BLACK_20 Jul 2021
GSB/1

Application for Admission of Full-time/Part-time MPhil/ PhD Student

If PI would like to use funding from research project grant(s) for the provision of Research Postgraduate Stipend, please refer to the Workflow (link) and Guidelines (link) for confirming the funding with RIO.

 BLACK_20 Jul 2022
GSB/1A Research Degree Proposal
This is optional at the PRELIMINARY application stage.
[You are strongly advised to contact the Departmental staff member who will be the Chief Supervisor of your future research degree studies before submitting a research degree proposal.]
 BLACK_20 Aug 2021
GSB/49 Application for Confirmation of Supervisory Arrangements and Approval of Research Degree Proposal  BLACK_20 Apr 2022
GSB/J4 Study Plan for the Joint PhD Programmes Leading to Dual Awards and Collaborative PhD Training Programme  BLACK_20 Nov 2021
- - - Input the Bank Account Number for Receipt of Research Studentship and other Payments from the University Please input / update the bank account numbers via the Finance Office's  Student Account Enquiry  System
Form No. Form Title MS-Word Format Last Revision
GSB/4 Research Student Application for Attending an Overseas / Local Conference BLACK_20 Aug 2021
GSB/19

Application for Testimonial

BLACK_20 May 2022
GSB/21 Withdrawal Notification BLACK_20 Oct 2021
GSB/22 Application for Deferment of Study BLACK_20 Dec 2021
GSB/28 Application for Reinstatement of Registration BLACK_20 Dec 2021
GSB/39A Confirmation of Registration and/or Transfer between MPhil and PhD
[Applicable to research students admitted after 1 July 2015]
BLACK_20 Aug 2021
GSB/J6 Confirmation of Registration
[Applicable to joint PhD students only]
BLACK_20 Aug 2021
GSB/45 Application for Change of Mode of Study BLACK_20 Apr 2022
GSB/52 Application for Change of Supervisor(s) BLACK_20 Aug 2021
GSB/54 Research Student Application for Study Trip and/or Attending Short Course / Seminar / Workshop BLACK_20 Aug 2021
GSB/61 Application for Undertaking Part-time Employment/Other Activities
BLACK_20 Aug 2021
Form No. Form Title MS-Word Format Last Revision
GSB/26 Coursework Study Programme for MPhil/PhD Student BLACK_20 Jun 2021
GSB/27 Assessment Report for Guided-study Subject  BLACK_20 Mar 2022
GSB/30 Application for Transcript of Studies  BLACK_20 May 2022
GSB/33 Application for Transfer of Credits from Recognised Previous Studies BLACK_20 Aug 2021
GSB/36 Application for Withdrawal from Subjects  BLACK_20 Aug 2021
GSB/48 Notification of Transfer of Credits from Studies Taken Outside PolyU After Admission BLACK_20 Jul 2021
Form No. Form Title Format Last Revision
GSB/2B Notice of Intention to Take Thesis Examination BLACK_20 Jun 2021
GSB/7 Report on Output arising from Research Studies at PolyU BLACK_20 Oct 2021
GSB/18 Thesis Approval Form BLACK_17 Dec 2021
GSB/18A Thesis Approval Form (for Thesis Revision) BLACK_17 Aug 2021
GSB/31 Application for Certification of Award
(Research Degree Programmes)
[For RPg students who have lost their original award parchments and require an official document to certify the awards they have attained at PolyU.]
 BLACK_20 Jan 2022
GSB/32 Application for a Certified True Copy  BLACK_20 Dec 2021
GSB/87
Oral Examination Report for Research Postgraduate Student BLACK_20 Jul 2022
GSB/46 Proforma for completion by the nominee of the Board of Examiners BLACK_20 Dec 2021
GSB/56 Declaration of Ownership of Work BLACK_17 Aug 2021
GSB/62 Thesis Submission without the Approval of the Chief Supervisor BLACK_20 Dec 2021
Form No. Form Title MS-Word Format Last Revision
AR2 Application for Replacement of PolyU Student Identity Card
[Applicable for RPg students admitted from the 2018/19 cohort onwards (i.e. on admitted 1 September 2018 or after)]
 BLACK_20 Sep 2020
GSB/25 Application for Replacement of PolyU Student Identity Card
[Applicable for RPg students admitted in the 2017/18 cohort and before (i.e. admitted on 30 June 2018 or before)]
 BLACK_20 Aug 2021
GSB/40 Declaration on Loss of PolyU Student Identity Card  BLACK_20 Aug 2021
Form No. Form Title MS-Word Format Last Revision
GSB/50 Application for the Research Student Attachment Programme (Out-going PolyU Students) BLACK_20 Sep 2021
GSB/51 Application for the Research Student Attachment Programme (In-coming Visiting PhD Students) BLACK_20 Sep 2021
Form No. Form Title MS-Word Format Last Revision
AR1 Application for Amendment of Personal Data
[Applicable for RPg students admitted from the 2018/19 cohort onwards (i.e. admitted on 1 September 2018 or after)]
BLACK_20 Sep 2020
- - - Personal Data Amendment
[Applicable for RPg students admitted in the 2017/18 cohort and before (i.e. admitted on 30 June 2018 or before)]
Please access the Research Student Portal
Form No. Form Title Format Last Revision
- - - Online Application for Ethical Review for the Use of Animals in Teaching or Research
[to be submitted by students' supervisor]
Please access the Animal Subjects Ethics Application Review System (ASEARS).
ASESC 4 Application for Extension of Approval Validity Period BLACK_20 Sep 2021
ASESC 5 Application for Revisions to Approved Protocol BLACK_20 Sep 2021
- - - Online Application for Ethical Review for the Use of Human Subjects in Teaching or Research Please access the Human Subjects Ethics Application Review System (HSEARS).
- - - Data Request Form (for using data received, captured or generated in the course of operation of PolyU in research/teaching project) BLACK_20 - - -
IRB Checklist
Checklist for Clinical Research
Note: This checklist is to help you evaluate if your project is clinical and thus is required to provide more information to IRB for the approval.
BLACK_20 Aug 2021
IRB Report
Research Interim/ Completion Report 
Note: For proposals with ethics approval granted after full review, submission of research interim/ completion report(s) are required.
BLACK_20 Sep 2021
- - - Important Notes for the University’s Master Clinical Trial Insurance BLACK_17 Mar 2022
- - - Online Application for the University's Master Clinical Trial Insurance Application

Please register via the e-form.

RC/65 Report of Incident Related to Test/Trials Involving Human Subjects (for projects included in the University's Master Clinical Trial Insurance) BLACK_20 Jan 2022

 

Last updated: 2 Aug 2022

 

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