Congratulations on your successful completion of study!

The 25th Congregation of The Hong Kong Polytechnic University for the conferment of academic awards is scheduled to be held from Sunday, 27 October to Saturday, 16 November 2019 on campus at the Jockey Club Auditorium (JCA).

The conferment of Honorary Doctorates and Doctor of Philosophy of all Faculties/Schools will be held at 10:30 am on Sunday, 27 October 2019. The conferment of all other levels of awards, from sub-degree awards up to Professional Doctorates, Master's Degrees, including MPhil, will be conducted at separate Faculty/School* Conferment Sessions according to the schedule below.

* School refers to the School of Design and the School of Hotel & Tourism Management

Schedule

Date

Conferment Session(s)

27 October 2019 (Updated)

Doctor of Philosophy and Honorary Degrees

29 - 30 October 2019

Faculty of Health and Social Sciences (FHSS)

31 October - 2 November 2019

Faculty of Engineering (FENG)

5 November 2019

School of Hotel and Tourism Management (SHTM)

6 November 2019

School of Design (SD)

7 - 8 November 2019

Faculty of Applied Science and Textiles (FAST)

9 November 2019

Faculty of Humanities (FH)

12 - 13 November 2019

Faculty of Construction and Environment (FCE)

14 - 16 November 2019

Faculty of Business  (FB)

Invitation to the Congregation

Invitation letters from the University will be sent to eligible graduates around mid-August/early September 2019.

Graduates, except for research graduates, will be required to register their attendance online at the 'Congregation Booking' tabpage of eStudent (www.polyu.edu.hk/student). For research graduates of MPhil and PhD, the registration URL can be accessed via (http://www.polyu.edu.hk/ro/rograd). For graduates of PolyU award programmes administered by School of Professional Education and Executive Development (SPEED), the registration URL is https://www40.polyu.edu.hk/cpce_grad.

Attendance Registration

Attendance at Congregation requires prior registration. If you wish to attend the Congregation, registration is required to be made via the online registration system during the online booking period as stipulated in the invitation letter. Upon completion of registration procedures, a system-generated email acknowledging your indication of attendance will be sent to your PolyU email account. Each graduate will normally be offered 2 guest tickets.

Change of Address / Telephone No. / E-mail Address

In order to ensure that you will receive the invitation letter from the University, please notify us as soon as possible if your address, telephone number and/or E-mail address has been/will be changed. Update can be made via eStudent (https://www.polyu.edu.hk/student > select 'My Profile' > 'Personal Details' > 'Update') or AR Form 1.

Enquiries

For further enquiries on Congregation arrangements, please contact the office responsible for the relevant conferment sessions as follows:

Conferment Session(s)

Contact Person

E-mail Address

Telephone No.

Fax No.

PhD awards

Ms Output Au
Mr Dereck Kwok

ar.congregation@polyu.edu.hk

2766 5181
2766 5145

2334 4625

FAST

Ms Kapo Chan
Ms Patricia Kong
Ms Ivy Tsui

scgrad@polyu.edu.hk

2766 5057
2766 5058
2766 5059

2362 2578

FB

Ms Mandy Chan

fbgrad@polyu.edu.hk

3400 3563

2362 5773

FCE

Ms Michelle Chan
Ms Angela Lee

fce.graduation@polyu.edu.hk

3400 3877

3400 3406

2362 2574

FENG

Ms Olivia Wong
Mr Benny Yu

degrad@polyu.edu.hk

2766 5043
2766 5048

2176 4563

FHSS

Ms Cindy Wong
Ms Viola Chan

fhss.graduation@polyu.edu.hk

2766 5075
2766 5077

2363 0146

FH

Ms Candy Wong
Miss Amy Chen

fh.graduation@polyu.edu.hk

3400 8217
3400 8216

2363 8955

SD

Miss Ellen Yeung

sdgrad@polyu.edu.hk

2766 5347

2774 5067

SHTM

Miss Maggie Ng
Miss Winnie To

maggie.ng@polyu.edu.hk
wai.to@polyu.edu.hk

3400 2196
3400 2232

2362 9362



Inclement Weather Arrangements

In case of the likely hoisting of Typhoon Signal No. 8 during the Congregation period, AR and the Faculty/School concerned will decide whether the Conferment Session scheduled on the following day will be cancelled. Announcement on change of date will be posted at AR Homepage (www.polyu.edu.hk/ar) and the affected Faculty/School's webpage. Graduates concerned will also be informed about the change via SMS.  Detailed arrangements will be as follows:-

Doctor of Philosophy Degree Conferment

If Typhoon Signal No. 8 or Black Rainstorm Warning or an 'Extreme Condition' announcement issued by the Government is in force but cancelled at or before 12:00 noon on 27 October, the Congregation will be held at 4:00 p.m. 

If it is very unfortunate that Typhoon Signal No. 8 or Black Rainstorm Warning or an 'Extreme Condition' announcement issued by the Government is still in force after 12:00 noon on 27 October 2019, the Congregation will be rescheduled to be held on the morning of 28 October 2019 (Monday). 

Faculties/Schools' Conferment Sessions

If Typhoon Signal No. 8 or Rainstorm Black Warning is in force at 6:30 am on any of the dates from 29 October to 16 November 2019, the Conferment Sessions scheduled on the affected date(s) will be cancelled and postponed to 10 November 2019 or 17 November 2019. 

Gown Hiring and Returning Arrangements
(Special arrangements will be made for graduates of outpost programmes. Graduates will be separately advised of the details by their Faculties/Schools.)

A. Detils of the Vendor

Company Name: Victoria Uniform
Phone No.: 3118 4396 or 3105 5009
E-mail:   info@victoriauniform.com
Website:   www.victoriauniform.com


B. Gown Hiring Procedures

  1. Complete the online gown reservation procedures at the website of Victoria Uniform (www.victoriauniform.com).
  2. You are required to input a specific code when performing online gown rental. The code will be provided in the letter inviting you to the congregation.
  3. Print the 'Gown Information Sheet' (with information on colour of gown, colour of hood, if applicable, and types of cap, if applicable and photo image of the gown specific to your award) retrievable from the online booking website of PolyU.
  4. At the end of the gown booking procedures, print out the gown rental form in dual copies (one form will then be kept by yourself and the other will be kept by the vendor for record).
  5. Collection at outlets of Victoria Uniform
    Collect the gown at the chosen outlet on the collection date indicated by you on the online booking system. 
    • Present the gown rental form in dual copies.
    • Present the ‘Gown Information Sheet’ (electronic version is also acceptable in case the graduate cannot produce the printout) to Victoria Uniform to ensure that you collect the correct set of gowns.
    • Fitting and checking.
    • Sign the gown rental forms, pay the hiring fee and deposit in CASH (in HK Dollars) only.
    • Courier delivery of gown
      Graduates are given additional options to:
      • have the gowns delivered to their office at selected Hong Kong and Kowloon business areas, or
      • pick up the gowns at designated redemption centres or lockers.
    Payment is required to be made (including the courier service fee, gown hiring fee, and the deposit) prior to the delivery. For details, please refer to the website of Victoria Uniform.

    C. Gown Return Procedures


    D. Schedule of Online booking & hiring period of gowns

    Online Booking Period

    From 2 September to 16 November 2019

    Gown Collection Period

    From 14 October to 17 November 2019

    Gown hiring period

    35 calendar days, counting from the date of gown collection.


    E. Payment Arrangement

    1. Pay the hiring fee and deposit in CASH in Hong Kong Dollars. All other methods of payment (e.g. by credit card or cheque) and currencies, other than Hong Kong dollars, will not be accepted.
    2. Deposit will be refunded upon return of gowns, after deduction of fines for damages or extension fees, if any, in cash in Hong Kong Dollars only on the spot when you return the gowns to the vendor. Collection and refund of deposit will be subject to the policy of the vendor and be dealt directly between the company and the graduates. Deposit fee is same as the gown purchase price (depending on the level of awards).
    F. Fees (HK$)

    Award

    Rental fee/set
    (for 35 days)

    Extension fee/set
    (for 7 days)

    Deposit/set
    (same for purchase price)

    Price for each item

    1. Sub-degree

    110

    110

    350

    350 (Gown)

    2. Bachelor's  Degree/Master's Degree

    170

    170

    700

    300 (Gown)
    200 (Hood)
    200 (Mortarboard)

    3. Postgraduate Diploma/Certificate

    500

    300 (Gown)
    200 (Hood)

    4. Doctoral Degree

    310

    310

    1,700

    1,100 (Gown)
    350 (Hood)
    250 (Bonnet


    Remarks

    1. Extension fee, if any, will be deducted from the deposit.
    2. For the extension fee, if it is less than 7 days, it will be counted as a 7-day charge, and the maximum extension fee will be limited to the amount of deposit.
    3. The first hiring period is on a 35-day basis, counting from the date of gown collection.
    4. The gowns are also available for purchase at the outlets of the vendor. Gown collection and return should be made at the same outlet.
    G. Outlets providing Gown Hiring Services for PolyU's graduates

    1. A list of the outlets of the vendor opened for gown hiring services for PolyU's graduates is given at Appendix 1.
    2. You are strictly required to collect the gowns at the outlet you have selected. The vendor will NOT rent the gowns to you if you go to outlets which are not previously indicated by you.
    3. PhD/professional doctoral degree graduates are strongly advised to go to 3 designated outlets of Victoria Uniform (namely Choi Hung, Shatin or Sheung Wan), since staff of Victoria Uniform at these 3 outlets are better trained to assist the gown hiring procedures for graduates at PhD/doctoral levels.
    4. Longer queuing time for gown hiring will normally be required if you go on weekday evenings. You are strongly advised to go to the outlets of Victoria Uniform on Sundays.
    Types of Academic Gowns

    a. Types of Academic Gowns

    (please click for details)

    b. How to Put on Your Gown

    For Doctoral Degrees

    1. A light colour shirt will match nicely with your gown.
    2. Put the hood over the gown, rest it on your shoulders, and secure it by putting the string loop at the tip of the hood around a button of your shirt.
    3. Ensure the hood is in a V-shape and slightly opens at the back.
    4. You should wear the bonnet with the tassel on the left.

    For Bachelor's Degrees / Master's Degrees / Postgraduate Awards (PgD/PgC)

    1. A light colour shirt will match nicely with your gown.
    2. Put the hood over the gown, rest it on your shoulders, and secure it by putting the string loop at the tip of the hood around a button of your shirt.
    3. For the graduates of Bachelor's and Master's Degrees, the peak of the mortarboard should be pointing at the centre of your forehead with the tassel on the left.
    Videos Clips
    Photo-taking and video recording Arrangements

    To capture the memorable moments of your graduation, the University will arrange professional photographers to take photographs for graduates during the conferment ceremonies. Graduates can order the photographs from the company website afterwards.  Details on the photo-ordering arrangements will be available nearer the time of the Congregation.

    The University will also arrange video recording of the conferment ceremonies. The related video clips will be uploaded around one month after the Congregation for graduates' viewing.  Graduates will be informed via email when the video clips are ready. No downloading of the video clips is allowed and the online video will be removed around 6 months after the Congregation.

    Important Notes in attending the Congregation
      1. Be punctual. There will be a briefing about the conferment procedures before the commencement of the ceremony.
      2. Bring your admission tickets with you and wear your set of gown to the Congregation. No gown will be provided onsite on the event day.
      3. Dress properly. The Congregation is a formal occasion. Casual wears such as sneakers, flip-flops and jeans are considered not appropriate for the occasion.
      4. Wear the correct academic gowns.  Graduates without academic gown or the academic gown does not meet the specifications to a particular award will not be presented on stage for conferment of award, and join the group photo session arranged immediately after the conferment session.
    Stay connected with PolyU

    The University would like to maintain a close bond with you after your graduation. You are encouraged to connect with the Alumni Affairs and Development Office to receive the latest information of alumni benefits, services and activities. Please find out more information at http://www.polyu.edu.hk/aado/aa/en/fresh_graduates/freshgrad.htm.

    Frequently Asked Questions

    About Congregation

    Q: How many guests can each graduate bring to the Congregation?

    A: Each graduate will normally be offered 2 guest tickets. Graduate will be required to register their attendance and the number of guest tickets required online at the 'Congregation Booking' tabpage of eStudent (www.polyu.edu.hk/student). For research graduates of MPhil and PhD, the registration URL can be accessed via https://www.polyu.edu.hk/ro/rograd/.  Graduates of PolyU award programmes administered by School of Professional Education and Executive Development (SPEED) https://www40.polyu.edu.hk/cpce_grad.  Additional guest tickets can be offered only when there are spare seats available.

    Q: Can I take photographs during the Conferment Ceremony?

    A: The University has arranged professional photographers to take photographs during the Conferment Ceremony. To avoid interrupting the process of the ceremony, the audience is not allowed to leave their seats for taking photographs during the Conferment Ceremony.

    About Academic Gown

    Q: Can I hire the gown for photo-taking only if I cannot attend the Congregation?

    A: Yes, you can perform online gown booking on the website of the vendor (www.victoriauniform.com).

    Q: Can I buy my own set of academic gown?

    A: You can make purchase with the vendor. Or you can tailor make your own academic gown following the color and style for the appropriate level of award with your own tailor

    Q: How can I know the correct type of gown for my award?

    A: You can check the details by retrieving the 'Gown Information Sheet' via the online registration system. Information on colour of gown, colour of hood, if applicable, and types of cap (if applicable) and a photo image will be provided on the sheet.