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When your graduation status is confirmed and announced on eStudent, you will receive the following official certifications without filing any applications

Certification Type Issuance Party Issuance Timeframe Remarks
A complimentary copy of ‘Transcript of Studies’
(Electronic version)
AR Around a month after the announcement To be retrieved on
A complimentary copy of ‘Transcript of Studies’
(Paper version)
Faculty/School Office Around a month after the announcement 
To be mailed to the address you registered to PolyU
A graduation award parchment
(Electronic version)

AR Around two weeks after the concerned award cut-off date
To be retrieved on
A graduation award parchment
(Paper version)

Around a month after the concerned award cut-off date

To be collected via courier or in person/representative, where applicable


Academic awards are conferred thrice a year -
in March, July and October 

Graduation Status Confirmation Date of Award Availability of Electronic Version Availability of Paper Version

On or before 15 March

15 March Normally by the end of March Around mid-April

From 16 March to 15 July

15 July Normally by the end of July Around mid-August

From 16 July to 15 October

15 October Normally by the end of October

Around mid-November


No applications are required for the above official certifications.  For collection of the paper award parchment, you may visit our website for updated information on the relevant arrangements in early March, early July or early October with reference to your graduation timeline. 

All academic awards are subject to formal conferment by the designated authority within the University.  Therefore, graduands could obtain their graduation award parchments only upon the start of the official collection period in the respective round of exercise.  Any request for early collection of this important certification would not be entertained. 

When your award parchment is pending for issuance, you may consider making use of the official certifications like ‘Transcript of Studies’ or ‘Testimonial’ as proof of your academic attainments from PolyU.  For applications, please visit AR website > Graduates > Application Forms. 

If you have any enquiries about ‘Transcript of Studies’ or ‘Testimonial’, please contact your Faculty Office / SD / SFT / SHTM for assistance. 

Notes to graduates:

  1. The award parchments are retained for one year and, if uncollected, they may be destroyed without further notice. 
  2. If graduates have unsettled matters with the University, e.g. outstanding debts to the University, or are subject to disciplinary action, the University reserves the right to withhold the issuance of (or retract) their award parchments or certifications of study.
  3. The award parchment is an official document; no replica or replacement will be issued. Hence, please safekeep it. 

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