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Outgoing Students

An international student exchange is an opportunity for PolyU undergraduate students to attend one of our partner institutions in a different country, usually for a semester. On exchange, you can study courses that help you fulfil academic requirements for your PolyU degree.

Why Exchange? Enlighten your life! Enhance your employability! Enrich your cultural experience! Expand your international network!

PolyU is partnered with universities and institutions across 30 different countries.

Available Destinations

Africa

South Africa

Asia

Brunei Darussalam

Cambodia

Malaysia

India

Indonesia

Iraq

Macau

People's Republic of China

Philippines

Russia

Taiwan

Vietnam

Europe

Luxembourg

Estonia

Latvia

Slovenia

America

Argentina

Mexico

Peru

USA

Am I eligible to apply?

You are eligible to apply if you are a full time undergraduate student in UGC-funded programme, and you have not joined any international student exchange during your entire undergraduate study at PolyU. Students who have been to exchange to P.R. China or Taiwan can also apply. 

How do I apply?

1. Get nominated by your faculty/school/department

Select from the list of exchange university applicable to your faculty/school/department. Watch out for the application procedure and timeline of your faculty/school/department. You should choose your exchange university based on your subjects, course, credits required and budget. Make sure you fulfill the eligibility criteria and requirements (e.g. GPA, English proficiency, restrictions, etc) required by exchange university. Your CGPA should usually be at least 2.75 but some exchange university require higher. Successful candidates will receive an exchange nomination from faculty/school/department. 

You may click the links below to learn the destinations offered by your faculty. Yet, please be reminded to check with your faculty/school/department for the latest available destinations for your concerned exchange semester/academic year.

Faculty of Applied Science & Textiles
Faculty of Business
Faculty of Construction and Environment
Faculty of Engineering
Faculty of Health and Social Sciences
Faculty of Humanities
School of Design
School of Hotel and Tourism Management

 

2. Attend the exchange briefing

After accepting the nomination, you need to attend a briefing organized by International Affairs Office (IAO). At this briefing you will receive information about applying to your exchange host university, pre-departure preparations, exchange funding, as well as post-exchange follow-ups. You are also asked to complete a pre-exchange questionnaire to help us find out the effectiveness of the international student exchange experience.

3. Apply to the host university

IAO will nominate you to your host university. You should apply to the host university according to application instructions as per stated on host university website or sent via email. You should consult your programme leader or departmental exchange officer for advice when you select subjects you are going to take at your host university, ensuring you have credits transferred back to PolyU after your exchange study. Make sure you apply before application deadline. If your host university requests your application documents to be sent by IAO, either by email or by post, you should send the full set of documents in the format as per required by your host university at least two weeks, excluding public holidays, prior to the application deadline.

If your exchange application is successful, you will receive an enrolment letter from your host university. Upon receipt of the enrolment letter, you should send a copy to IAO for record.

4. Apply for Insurance Certificate

PolyU has arranged a Group Travel Insurance for staff and students on official activities outside of Hong Kong, international student exchange inclusive. The Group Travel Insurance will cover the whole period starting from the date you leave Hong Kong/home country to the date you return back to Hong Kong/home country if it is not exceeding 180 days (for a semester exchange) or 366 days (for two semesters exchange). Days of leisure trip(s) extension, if any, will also be counted. The summary of Group Travel Insurance Policy, generic Insurance Certificate, and claims procedure are available for download. If you need an Insurance Certificate with your name, you may apply via here. It takes at least 7 working days to process. You will receive the Insurance Certificate with your name by email.

Certain countries / host university may require exchange students to purchase health insurance for the duration of exchange. Check carefully the health insurance requirements of your host university / country as this may vary. PolyU Group Travel Insurance may not fulfil their requirements and you may need to arrange a health insurance.

5. Apply for visa

Research well in advance if you need a visa for your exchange study and accommodation options in your host university. Understand application procedure and timeline, and prepare supporting documents as per required. You can apply for visa as soon as upon receipt of enrolment letter from your host university. 

6. Arrange Accommodation

Understand accommodation options offered by your host university. Apply as early as possible but do not pay for the accommodation until you receive the enrolment letter. It is highly recommended to apply for on-campus accommodation if available. If on-campus accommodation is not an option, your host university may be able to provide information on private housing and / or trustworthy housing agent. It is NOT recommended to source options from web on your own without credibility.

7. Apply for exchange funding

You will get to know of the exchange funding applicable to you at the IAO briefing or in the section “Financial Assistance” below. You can apply the funding by completing the Application Form for Exchange Funding and Pre-departure Information Form at least two weeks prior to the date you leave Hong Kong.

8. Prepare for departure (academic matters)

Discuss subjects you are going to take at host university with your programme leader or departmental exchange officer, ensuring credit can be transferred after exchange study. Fill out pre-approval for credit transfer (Form AS41a) and return to your academic department. Change your status at PolyU as “off campus” and release any pre-registered subjects at PolyU.

9. Report arrival

You are required to attend orientation and complete registration procedure at the host university. Inform your PolyU department and family of your safe arrival, and complete Arrival Form to inform IAO of your safe arrival, and provide your mobile no. and address in your host university country. You are also suggested to register with the Consulate / Embassy in your host university country.

10. Complete your exchange

Upon returning to Hong Kong, you are required to complete an online post-exchange questionnaire (link to be sent to you), and submit a copy of transcript and confirmation of credit transfer to IAO. A copy of transcript will be sent to you either directly or via IAO. Few exchange universities do not provide free copy of transcript and you may need to make application for one at cost.

You can obtain confirmation of credit transfer by completing AS41c Form and submitting it to your PolyU department for endorsement. You should submit a copy of Confirmation of Credit Transfer to IAO for record.

11. Share your experience

As a PolyU exchange student, you are obliged to:

  • Be a PolyU Ambassador and help promote exchange opportunities at PolyU to students of your host university
  • Submit a post-exchange testimonial together with a summary of expenses incurred for your exchange, photos and 60s video to IAO
  • Be a peer advisor at least twice after your return from exchange study by providing advice and sharing exchange experience to future outbound exchange students

If a student does not fulfill the above obligations, PolyU reserves the right to claw back exchange funding paid.

Budgeting

As an exchange student, you don’t need to pay additional tuition fees.

When you budget for your exchange, make sure you keep the following costs in mind:

  • Return flight ticket
  • Accommodation
  • Visa application fees
  • Insurance
  • Daily expenses (food, laundry, etc.)
  • Text books and stationery

The costs of the above may vary from country to country, so make sure you check the host institutions’ website for more information.

 

Below is an estimated summary of living expenses per month. 

 

Accommodation

Meals

Insurance

Daily Expenses

Flight

Visa

Per month (HK$)

Per month (HK$)

Per semester (HK$)

Per month (HK$)

 (HK$)

 (HK$)

 Continental Europe

3,000 - 8,000

1,500 - 2,500

2,000 - 4,000

2,000 - 3,000

6,000 - 9,000

600 - 1,000

 Eastern Europe

2,000 - 6,000

1,500 - 3,000

2,500

1,500 - 3,000

6,000 - 10,000

600 - 700

 Nordic

5,000 - 8,000

1,500 - 2,500

2,000

3,500 - 4,000

9,000 - 12,000

2,500 - 3,500

 Southeast Asia

2,000 - 4,500

1,000 - 2,000

1,500

1,000 - 2,000

1,500 - 5,000

150 - 1,500

 East Asia

3,000 - 8,000

1,500 - 3,500

1,500

1,500 - 2,500

2,500 - 8,000

430 - 720

 Oceania

4,000 - 8,000

1,500

2,000

1,500

5,000 - 9,000

4,000

 America

7,000 - 9,000

3,500 - 4,500

1,500 - 5,000

3,500 - 4,500

9,000 - 1,3000

1,600

Note:

  • The above estimates are for reference only.
  • The actual amount required will vary depending on individuals' lifestyles and preferences.

Financial Assistance

You can receive a range of financial assistance for participating in the international student exchange. Eligibility and amount vary across destination and duration.

Your faculty/school/department may also offer scholarships to eligible students to help cover some of the expenses such as flights, accommodation or living. Please check with your faculty/school/department or Centre STARS for further details.

Sponsorship

Sponsorship provides financial assistance to students who participate in International Student Exchange fulfilling the following conditions:

  • The exchange is organized in collaboration with PolyU's student exchange partner universities
  • The exchange does not require students to pay tuition fee or placement fee to the host institution
  • The exchange (including study and/or placement) must be credit-transferrable
  • The exchange period should last between four weeks to one academic year

You are eligible to apply if:

  • You are a full time UGC-funded degree seeking undergraduate students (both local and non-local) participating in the PolyU International Student Exchange
  • You have never applied for the sponsorship before in your entire undergraduate study (each student can only apply once during their undergraduate study)
  • You have attended all briefing sessions as required by IAO before departure

Note: application details will be announced in the pre-departure briefing.

Hardship Fund

You are eligible to apply if:

  • Your exchange lasts for one regular semester or more
  • You are a local student with a Hong Kong Identity Card
  • You fulfill all the requirements for applying for Sponsorship
  • You are a recipient of grant under the Tertiary Student Finance Scheme – Publicly-funded Programmes by Student Finance Office 
EDB Subsidy (Enhanced SSE)

Sponsored by Education Bureau, you are eligible to apply if:

  • Your exchange lasts for 6 weeks or more in semester 1 and 2; 4 weeks or more in summer semester
  • You are a local student with a Hong Kong Identity Card
  • You are a recipient of grant under the Tertiary Student Finance Scheme – Publicly-funded Programmes by Student Finance Office; OR
    Your family member is a recipient of the Comprehensive Social Security Assistance (CSSA)
  • You have never applied for the EDB Subsidy (SSE or Enhanced SSE) via IAO or CMAO before in your entire undergraduate study (each student can only apply once during their undergraduate study)
 
Funding Amount

The amount of Sponsorship and Hardship Fund granted vary according to exchange destinations and duration.

Destinations

Sponsorship (HKD)

Hardship Fund (HKD)

4 to 6-week

1 semester / 
whole year

1 semester /
whole year

Americas

13,000

19,000

15,000

Australasia

13,000

19,000

Europe

13,000

19,000

India

8,500

17,000

Japan

13,000

19,000

Korea

9,000

18,000

Malaysia

8,500

17,000

Singapore

8,500

17,000

Thailand

7,000

12,000

 

The amount of EDB Subsidy (Enhanced SSE) is calculated by applying the approved level of student finance to the maximum level of subsidy based on the latest available application result from Student Finance Office (SFO).

Regions / countries not listed above will be assessed by IAO on a case-by-case basis.

Special remarks
  • You must declare to IAO if you receive sponsorship(s) from other source(s). You are required to provide related document(s) of the sponsorship(s) you receive.
  • PolyU reserves the right to withhold the payment of Sponsorship / Hardship Fund / EDB Subsidy (Enhanced SSE) if you do not declare other funding / sponsorship received (whether it is received before or after the approval of your application.

You are required to fulfill the obligations as per stated in the “How do I apply?” section. If a student does not fulfill any of the obligations, PolyU reserves the right to claw back exchange funding paid.

Enquiry

Please state clearly your name, PolyU student ID, exchange period and destination in your enquiry, whenever it is by email, telephone or in-person.

Email: outbound.exchange@polyu.edu.hk

Tel: 2766 5116

Walk-in enquiry hours: Mondays to Fridays (except public holidays): 3:00pm – 5:00pm

Address: M1601, 16/F, Li Ka Shing Tower

You can also make an appointment if you are not available during the walk-in enquiry hours. Please submit your request by email with proposed date & time at least two working days in advance. 

Our Students´ Stories

Our students enjoy the benefits of studying at PolyU. From joining campus activities and student clubs to embarking on international exchanges and research projects, PolyU students make the most of the opportunities presented to them. Meet some of our current students, exchange students and alumni.