You are here

Outgoing Students

An international student exchange is an opportunity for PolyU undergraduate students to attend one of our partner institutions outside Hong Kong, usually for a semester. On exchange, you can study courses that help you fulfil academic requirements for your PolyU degree.

Why Exchange? Enlighten your life! Enhance your employability! Enrich your cultural experience! Expand your international network!

PolyU is partnered with universities and institutions across 30 different countries and regions.

Available Destinations

Asia

Brunei Darussalam

Africa

Europe

America

USA

Am I eligible to apply?

You are eligible to apply if you are a full time undergraduate student in UGC-funded programme, and you have not joined any international student exchange during your entire undergraduate study at PolyU. Students who have been to exchange to Mainland China or Taiwan can also apply. 

How do I apply?

1. Get nominated by your faculty/school/department

Select from the list of exchange university applicable to your faculty/school/department. Watch out for the application procedure and timeline of your faculty/school/department. You should choose your exchange university based on your subjects, course, credits required and budget. Make sure you fulfill the eligibility criteria and requirements (e.g. GPA, English proficiency, restrictions, etc) required by exchange university. Your CGPA should usually be at least 2.75 but some exchange university require higher. Successful candidates will receive an exchange nomination from faculty/school/department. 

You may click the links below to learn the destinations offered by your faculty. Yet, please be reminded to check with your faculty/school/department for the latest available destinations for your concerned exchange semester/academic year.

Faculty of Applied Science & Textiles
Faculty of Business
Faculty of Construction and Environment
Faculty of Engineering
Faculty of Health and Social Sciences
Faculty of Humanities
School of Design
School of Hotel and Tourism Management

 

2. Attend the exchange briefing

After accepting the nomination, you need to attend a briefing (April / October, for Semester 1 or 2 exchange respectively) organized by International Affairs Office (IAO). At this briefing you will receive information about applying to your exchange host university, pre-departure preparations, exchange funding, as well as post-exchange follow-ups. You are also asked to complete a pre-exchange questionnaire to help us find out the effectiveness of the international student exchange experience.

3. Apply to the host university

IAO will nominate you to your host university. You should apply to the host university according to application instructions as per stated on host university website or sent via email. You should consult your programme leader or departmental exchange officer for advice when you select subjects you are going to take at your host university, ensuring you have credits transferred back to PolyU after your exchange study. Make sure you apply before application deadline (around 3 - 6 months before the start of your exchange semester). If your host university requests your application documents to be sent by IAO, either by email or by post, you should send the full set of documents in the format as per required by your host university at least two weeks, excluding public holidays, prior to the application deadline.

If your exchange application is successful, you will receive an enrolment letter from your host university. Upon receipt of the enrolment letter, you should send a copy to IAO for record.

4. Get familiar with insurance coverage

PolyU has arranged a Group Travel Insurance for staff and students on official activities outside of Hong Kong, international student exchange inclusive. The Group Travel Insurance will cover the whole period starting from the date you leave Hong Kong/home country to the date you return back to Hong Kong/home country if it is not exceeding 180 days (for a semester exchange) or 366 days (for two semesters exchange). Days of leisure trip(s) extension, if any, will also be counted. The summary of Group Travel Insurance Policy and claims procedure are available for download.

Certain countries / host university may require exchange students to purchase health insurance for the duration of exchange. Check carefully the health insurance requirements of your host university / country as this may vary. PolyU Group Travel Insurance may not fulfil their requirements and you may need to arrange a health insurance.

5. Apply for visa

Research well in advance if you need a visa for your exchange study and accommodation options in your host country. Understand application procedure and timeline, and prepare supporting documents as per required. You can apply for visa as soon as upon receipt of enrolment letter from your host university. 

6. Arrange Accommodation

Understand accommodation options offered by your host university. Apply as early as possible but do not pay for the accommodation until you receive the enrolment letter. It is highly recommended to apply for on-campus accommodation if available. If on-campus accommodation is not an option, your host university will be able to provide information on private housing and / or trustworthy housing agent. It is NOT recommended to source options from web on your own without credibility.

7. Apply for exchange funding

You will get to know of the exchange funding applicable to you at the IAO briefing or in the section “Financial Assistance” below. You can apply the funding by completing the online Application for Exchange Funding and Pre-departure Form received from IAO.

8. Prepare for departure (academic matters)

Discuss subjects you are going to take at host university with your programme leader or departmental exchange officer, ensuring credit can be transferred after exchange study. Fill out pre-approval for credit transfer (Form AS41a) and return to your academic department. Change your status at PolyU as “off campus” and release any pre-registered subjects at PolyU.

9. Report arrival and keep in touch

You are required to attend orientation and complete registration procedure at the host university. Inform your PolyU department and family of your safe arrival. You are also suggested to register with the Consulate / Embassy in your host university country.

10. Complete your exchange

 A copy of transcript will be sent either to IAO or directly to you. Few exchange universities do not provide free copy of transcript and you may need to request and pay for a copy.

Please make sure you MUST transfer credit back to PolyU or the IAO Exchange funding paid to you will be clawed back. You can make credit transfer application by completing AS41c Form and submitting it to your PolyU department for endorsement.

11. Share your experience

As a PolyU exchange student, you are obliged to:

  • Be a PolyU Ambassador and help promote exchange opportunities at PolyU to students of your host university
  • Submit a Post-Exchange report within one month of the completion of your exchange period.
  • Be a peer advisor at least twice after your return from exchange study by providing advice and sharing exchange experience to future outbound exchange students

If a student does not fulfill the above obligations, PolyU reserves the right to claw back paid exchange funding.

Budgeting

As an exchange student, you don’t need to pay additional tuition fees.

When you budget for your exchange, make sure you keep the following costs in mind:

  • Return flight ticket
  • Accommodation
  • Visa application fees
  • Insurance
  • Daily expenses (food, laundry, etc.)
  • Text books and stationery

The costs of the above may vary from country to country, so make sure you check the host institutions’ website for more information.

 

Below is an estimated summary of living expenses per month. 

 

Accommodation

Meals

Insurance

Daily Expenses

Flight

Visa

Per month (HK$)

Per month (HK$)

Per semester (HK$)

Per month (HK$)

 (HK$)

 (HK$)

 Continental Europe

3,000 - 8,000

1,500 - 2,500

2,000 - 4,000

2,000 - 3,000

6,000 - 9,000

600 - 1,000

 Eastern Europe

2,000 - 6,000

1,500 - 3,000

2,500

1,500 - 3,000

6,000 - 10,000

600 - 700

 Nordic

5,000 - 8,000

1,500 - 2,500

2,000

3,500 - 4,000

9,000 - 12,000

2,500 - 3,500

 Southeast Asia

2,000 - 4,500

1,000 - 2,000

1,500

1,000 - 2,000

1,500 - 5,000

150 - 1,500

 East Asia

3,000 - 8,000

1,500 - 3,500

1,500

1,500 - 2,500

2,500 - 8,000

430 - 720

 Oceania

4,000 - 8,000

1,500

2,000

1,500

5,000 - 9,000

4,000

 America

7,000 - 9,000

3,500 - 4,500

1,500 - 5,000

3,500 - 4,500

9,000 - 13,000

1,600

Note:

  • The above estimates are for reference only.
  • The actual amount required will vary depending on individuals' lifestyles and preferences.

Financial Assistance

You can receive a range of financial assistance for participating in the international student exchange. Eligibility and amount vary across destination and duration.

Your faculty/school/department may also offer scholarships to eligible students to help cover some of the expenses such as flights, accommodation or living. Please check with your faculty/school/department or Centre STARS for further details.

IAO Funding for International Exchange

IAO Funding for International Exchange provides financial assistance to students who participate in International Student Exchange fulfilling the following conditions:

  • The exchange is organized in collaboration with PolyU's student exchange partner universities
  • The exchange does not require students to pay tuition fee or placement fee to the host institution
  • The exchange (including study and/or placement) must be credit-transferrable
  • The exchange period should last between four weeks to one academic year

You are eligible to apply if:

  • You are a full time UGC-funded degree seeking undergraduate students (both local and non-local) participating in the PolyU International Student Exchange
  • You have never applied for the IAO Funding for International Exchange before in your entire undergraduate study (each student can only apply once during their undergraduate study)
  • You have attended all briefing sessions as required by IAO before departure

Note: application details will be announced in the pre-departure briefing.

Exchange Grant

You are eligible to apply if:

  • Your exchange lasts for one regular semester or more
  • You are a local student with a Hong Kong Identity Card
  • You fulfill all the requirements for applying for Sponsorship
  • You are a recipient of grant under the Tertiary Student Finance Scheme – Publicly-funded Programmes by Student Finance Office 
Government Subsidy

Sponsored by Education Bureau, you are eligible to apply if:

  • Your exchange lasts for 4 weeks or more in semester 1 and 2
  • You are a local student with a Hong Kong Identity Card
  • You are a recipient of grant under the Tertiary Student Finance Scheme – Publicly-funded Programmes by Student Finance Office; OR
    Your family member is a recipient of the Comprehensive Social Security Assistance (CSSA)
  • You have never applied for the Government Subsidy (formerly known as EDB subsidy) via IAO or CMAO before in your entire undergraduate study (each student can only apply once during their undergraduate study)
 
Funding Amount

The amount of Sponsorship and Hardship Fund granted vary according to exchange destinations and duration. Please find below table for academic year 2017/18: 


Destinations

IAO Funding for International Exchange

Exchange Grant

4 weeks or above AND

less than *1 semester

*1 semester / whole year

Americas

HKD11,000

HKD19,000

HKD15,000

Australasia

HKD11,000

HKD19,000

Europe

HKD11,000

HKD19,000

Israel

HKD11,000

HKD19,000

Japan/ Korea/ Singapore

HKD10,000

HKD18,000

Other parts in Asia

HKD8,000

HKD15,000

 

*Semester refers to study period in exchange university.

The amount of Government Subsidy is calculated by applying the approved level of student finance to the maximum level of subsidy based on the latest available application result from Student Finance Office (SFO).

Regions / countries not listed above will be assessed by IAO on a case-by-case basis.

Special remarks
  • You must declare to IAO if you receive sponsorship(s) from other source(s). You are required to provide related document(s) of the sponsorship(s) you receive.
  • PolyU reserves the right to withhold the payment of IAO Funding for International Exchange / Exchange Grant / Government Subsidy if you do not declare other funding / sponsorship received (whether it is received before or after the approval of your application.

You are required to fulfill the obligations as per stated in the “How do I apply?” section. If a student does not fulfill any of the obligations, PolyU reserves the right to claw back exchange funding paid.

Enquiry

Please state clearly your name, PolyU student ID, exchange period and destination in your enquiry, whenever it is by email, telephone or in-person.

Email: outbound.exchange@polyu.edu.hk

Tel: 2766 5116

Walk-in enquiry hours: Mondays to Fridays (except public holidays): 3:00pm – 5:00pm

Address: ST305, 3/F, Ng Wing Hong Building

You can also make an appointment if you are not available during the walk-in enquiry hours. Please submit your request by email with proposed date & time at least two working days in advance. 

Our Students´ Stories

Our students enjoy the benefits of studying at PolyU. From joining campus activities and student clubs to embarking on international exchanges and research projects, PolyU students make the most of the opportunities presented to them. Meet some of our current students, exchange students and alumni.