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Am I Eligible to Apply?


You are eligible to apply if you are a full time undergraduate student in UGC-funded programme, and you have not joined any international student exchange during your entire undergraduate study at PolyU. Students who have been to exchange to Mainland China or Taiwan can also apply.

How Do I Apply?

Select from the list of exchange university applicable to your faculty/school/department. Watch out for the application procedure and timeline of your faculty/school/department. You should choose your exchange university based on your subjects, course, credits required and budget. Make sure you fulfill the eligibility criteria and requirements (e.g. GPA, English proficiency, restrictions, etc) required by exchange university. Your CGPA should usually be at least 2.75 but some exchange university require higher. Successful candidates will receive an exchange nomination from faculty/school/department.

You may click the links below to learn the destinations offered by your faculty/school. Yet, please be reminded to check with your faculty/school/department for the latest available destinations for your concerned exchange semester/academic year.

For more student exchange information about each destination, please click here.

After accepting the nomination, you need to attend a briefing (April / October, for Semester 1 or 2 exchange respectively) organized by Global Engagement Office (GEO). At this briefing you will receive information about applying to your exchange host university, pre-departure preparations, exchange funding, as well as post-exchange follow-ups. You are also asked to complete a pre-exchange questionnaire to help us find out the effectiveness of the international student exchange experience.

GEO will nominate you to your host university. You should apply to the host university according to application instructions as per stated on host university website or sent via email. You should consult your programme leader or departmental exchange officer for advice when you select subjects you are going to take at your host university, ensuring you have credits transferred back to PolyU after your exchange study. Make sure you apply before application deadline (around 3 - 6 months before the start of your exchange semester). If your host university requests your application documents to be sent by GEO, either by email or by post, you should send the full set of documents in the format as per required by your host university at least two weeks, excluding public holidays, prior to the application deadline.

If your exchange application is successful, you will receive an enrolment letter from your host university. Upon receipt of the enrolment letter, you should send a copy to GEO for record.

PolyU has arranged a Group Travel Insurance for staff and students on official activities outside of Hong Kong, international student exchange inclusive. The Group Travel Insurance will cover the whole period starting from the date you leave Hong Kong/home country to the date you return back to Hong Kong/home country if it is not exceeding 180 days (for a semester exchange) or 366 days (for two semesters exchange). Days of leisure trip(s) extension, if any, will also be counted. The summary of Group Travel Insurance Policy and claims procedure are available for download.

Certain countries / host university may require exchange students to purchase health insurance for the duration of exchange. Check carefully the health insurance requirements of your host university / country as this may vary. PolyU Group Travel Insurance may not fulfil their requirements and you may need to arrange a health insurance.

Research well in advance if you need a visa for your exchange study and accommodation options in your host country. Understand application procedure and timeline, and prepare supporting documents as per required. You can apply for visa as soon as upon receipt of enrolment letter from your host university.
Understand accommodation options offered by your host university. Apply as early as possible but do not pay for the accommodation until you receive the enrolment letter. It is highly recommended to apply for on-campus accommodation if available. If on-campus accommodation is not an option, your host university will be able to provide information on private housing and / or trustworthy housing agent. It is NOT recommended to source options from web on your own without credibility.
You will get to know of the exchange funding applicable to you at the GEO briefing or in the section “Financial Assistance” below. You can apply the funding by completing the online Application for Exchange Funding and Pre-departure Form received from GEO.
Discuss subjects you are going to take at host university with your programme leader or departmental exchange officer, ensuring credit can be transferred after exchange study. Fill out pre-approval for credit transfer (Form AR41a) and return to your academic department. Change your status at PolyU as “off campus” and release any pre-registered subjects at PolyU.
You are required to attend orientation and complete registration procedure at the host university. Inform your PolyU department and family of your safe arrival. You are also suggested to register with the Consulate / Embassy in your host university country.

A copy of transcript will be sent either to GEO or directly to you. Few exchange universities do not provide free copy of transcript and you may need to request and pay for a copy.

Please make sure you MUST transfer credit back to PolyU or the GEO Exchange funding paid to you will be clawed back. You can make credit transfer application by completing AR41c Form and submitting it to your PolyU department for endorsement.

As a PolyU exchange student, you are obliged to:

  • Be a PolyU Ambassador and help promote exchange opportunities at PolyU to students of your host university
  • Submit a Post-Exchange report within one month of the completion of your exchange period
  • Be a peer advisor at least twice after your return from exchange study by providing advice and sharing exchange experience to future outbound exchange students
  • If a student does not fulfill the above obligations, PolyU reserves the right to claw back paid exchange funding.



As an exchange student, you don’t need to pay additional tuition fees. When you budget for your exchange, make sure you keep the following costs in mind:

  • Return flight ticket
  • Accommodation
  • Visa application fees
  • Insurance
  • Daily expenses (food, laundry, etc.)
  • Text books and stationery

The costs of the above may vary from country to country, so make sure you check the host institutions’ website for more information.


Below is an estimated summary of living expenses per month.

  Accommodation Meals Insurance Daily Expenses Flight Visa
Per month (HK$) Per month (HK$) Per semester (HK$) Per month (HK$) (HK$) (HK$)
Continental Europe 3,000 - 8,000 1,500 - 2,500 2,000 - 4,000 2,000 - 3,000 6,000 - 9,000 600 - 1,000
Eastern Europe 2,000 - 6,000 1,500 - 3,000 2,500 1,500 - 3,000 6,000 - 10,000 600 - 700
Nordic 5,000 - 8,000 1,500 - 2,500 2,000  3,500 - 4,000 9,000 - 12,000 2,500 - 3,500
Southeast Asia 2,000 - 4,500 1,000 - 2,000 1,500 1,000 - 2,000 1,500 - 5,000 150 - 1,500
East Asia 3,000 - 8,000 1,500 - 3,500 1,500 1,500 - 2,500 2,500 - 8,000 430 - 720
Oceania 4,000 - 8,000 1,500 2,000 1,500 5,000 - 9,000 4,000
America 7,000 - 9,000 3,500 - 4,500 1,500 - 5,000 3,500 - 4,500 9,000 - 13,000 1,600


  • The above estimates are for reference only.
  • The actual amount required will vary depending on individuals' lifestyles and preferences.

Financial Assistance

You can receive a range of financial assistance for participating in the international student exchange. Eligibility and amount vary across destination and duration.

Your faculty/school/department may also offer scholarships to eligible students to help cover some of the expenses such as flights, accommodation or living. Please check with your faculty/school/department or Student Affairs Office for further details.

GEO Funding for International Exchange provides financial assistance to students who participate in International Student Exchange fulfilling the following conditions:

  • The exchange is organized in collaboration with PolyU's student exchange partner universities
  • The exchange does not require students to pay tuition fee or placement fee to the host institution
  • The exchange (including study and/or placement) must be credit-transferrable
  • The exchange period should last between four weeks to one academic year


You are eligible to apply if:

  • You are a full time UGC-funded degree seeking undergraduate students (both local and non-local) participating in the PolyU International Student Exchange
  • You have never applied for the GEO Funding for International Exchange before in your entire undergraduate study (each student can only apply once during their undergraduate study)
  • You have attended all briefing sessions as required by GEO before departure


Note: application details will be announced in the pre-departure briefing.

You are eligible to apply if:

  • Your exchange lasts for one regular semester or more
  • You are a local student with a Hong Kong Identity Card
  • You fulfill all the requirements for applying for Sponsorship
  • You are a recipient of grant under the Tertiary Student Finance Scheme – Publicly-funded Programmes by Student Finance Office

Sponsored by Education Bureau, read below for eligibility:


Means-tested Schemes

  • You are a local student with a Hong Kong Identity Card and enrolled in full-time undergraduate programme
  • You are a recipient of grant under the Tertiary Student Finance Scheme – Publicly-funded Programmes by Student Finance Office (SFO); OR
    Your family member is a recipient of the Comprehensive Social Security Assistance (CSSA)

  • 1. Scheme for Subsidy on Exchange (SSE)
  • You participate in an International Exchange for 4 weeks or more in Semester 1 and / or 2
  • You are eligible for SSE once throughout your undergraduate studies

  • 2. Scheme for Means-tested Subsidy on Exchange to "Belt and Road" Regions (Means-tested SSEBR)
  • You participate in an International Exchange in a "Belt and Road" Regions (except Chinese mainland, Taiwan and Macau) for 4 weeks or more in Semester 1 and/or 2
  • You are eligible for Means-tested SSEBR twice at most at two different "Belt and Road" regions, subject to maximum amount of subsidy to be received, i.e. HK$60,000, discounted by your level of student finance approved by SFO.


Non-means-tested Scheme

Non-means-tested Subsidies on Exchange to "Belt and Road" Regions (Non-means-tested SSEBR)

  • You are a local student with a Hong Kong Identity Card and enrolled in full-time undergraduate programme.
  • You participate in an International Exchange in any "Belt and Road" Region except Chinese mainland, Taiwan and Macau.
  • You are eligible for Non-means-tested SSEBR once throughout your undergraduate studies.


The amount of GEO Funding for International Exchange granted vary according to exchange destinations and duration. Please find below table for academic year 2020/21:

Destinations GEO Funding for International Exchange Exchange Grant
4 weeks or above AND less than *1 semester *1 semester / whole year
Americas HKD11,000 HKD19,000 HKD15,000
Australasia HKD11,000 HKD19,000
Europe HKD11,000 HKD19,000
Israel HKD11,000 HKD19,000
Japan / Korea / Singapore HKD10,000 HKD18,000
Other parts in Asia HKD8,000 HKD15,000

*Semester refers to study period in exchange university.

Government Subsidy

Means-tested Schemes

1. Scheme for Subsidy on Exchange (SSE)

2. Scheme for Means-tested Subsidy on Exchange to "Belt and Road" regions (Means-tested SSEBR)

The amount of Government Subsidy is calculated by applying the approved level of student finance to the maximum level of subsidy based on the latest available application result from Student Finance Office (SFO).


** Formula: (Destination + Duration) x %

Destination (HKD)


Duration (HKD)


**Proportion of Grant (%) approved

as advised by The Student Finance

Office (SFO)

Asia (Inc Middle East) 3,000

Africa                          7,000

Oceania & Europe     8,000

North America            9,000

Central & South America & Caribbean 15,000

14-28 days    6,000

29-90 days    10,000

91-180 days   25,000

Over 180 days 45,000

** The amount of financial level will be adjusted upward to 50% if the level of student finance approved by SFO is lower than 50%


Non-means-tested Scheme

** Formula: (Destination + Duration)

Destination (HKD)


Duration (HKD)

Asia (Inc Middle East) 900

Africa                           2,100

Oceania & Europe       2,400

Central & South America & Caribbean 4,500

14-28 days    1,800

29-90 days    3,000

91-180 days   7,500

Over 180 days  13,500



  • You must declare to GEO if you receive sponsorship(s) from other source(s). You are required to provide related document(s) of the sponsorship(s) you receive.
  • PolyU reserves the right to withhold the payment of GEO Funding for International Exchange / Exchange Grant / Government Subsidy if you do not declare other funding / sponsorship received (whether it is received before or after the approval of your application

You are required to fulfill the obligations as per stated in the “How do I apply?” section. If a student does not fulfill any of the obligations, PolyU reserves the right to claw back exchange funding paid.


If you have a question that isn't answered above, talk to a student mobility advisor. Please state clearly your name, PolyU student ID number, exchange period and destination in your enquiry, whether it is by email or on telephone; or you can even book-in for a private session, email us the date and time at least 2 days in advance. 


Tel: 2766 5116

Walk-in enquiry hours: Mondays to Fridays (except public holidays): 3:00pm – 5:00pm

Address: ST305, 3/F, Ng Wing Hong Building, PolyU



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