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Personal Information Collection Statement

Personal Information Collection Statement for GEO

This is a personal information collection statement under the Personal Data (Privacy) Ordinance ("the Ordinance").

  1. Purpose of Collection

    The personal data provided by you to the Global Engagement Office of The Hong Kong Polytechnic University ("PolyU") will be retained, processed, used and transferred (within or outside of Hong Kong) for the following purposes:

    • Processing your inquiries, application, registration or request for services, activities and facilities;
    • Facilitating communications with you;
    • Facilitating implementation of PolyU's policies and procedures, and monitoring compliance with the same;
    • Enabling PolyU to comply with any applicable procedures, laws, regulations or court orders (in each case whether in Hong Kong or overseas), any requests by government, statutory, regulatory or law enforcement authority, and valid legal processes, ordinances obligations;
    • Conducting quality assurance, surveys and reviews, statistical analysis, and research;
    • Sending updates on admission applications, and marketing and promotional materials;
    • Designing, planning, organising or holding of events and activities of the Global Engagement Office, or other events or activities considered by The Global Engagement Office to be relevant to or of interest to you; and
    • Other purposes directly relating to any of the above.

    Unless otherwise specified, the provision of personal data is voluntary. However, failure to provide such data may lead to the inability to process your application, registration or request for services, activities and facilities, or maintain contact with you.

  2. Disclosure and Transfer of Personal Data

    PolyU will keep your personal data confidential and only authorised members will have access to and handle your personal data. PolyU may disclose or transfer your personal data to service providers and contractors engaged in activities on behalf of PolyU within or outside Hong Kong solely for the purposes set out in paragraph 1 above.

    PolyU may also disclose your personal data when authorised or required by law and in response to requests from law enforcement agencies, government departments or regulatory authorities, or where required to protect PolyU's rights or properties.

  3. Access and Correction of Personal Data

    You have the right to request for access and correction of your personal data held by PolyU. Any data access and correction request according to the Ordinance should be made in writing to the Global Engagement Office, ST305, Ng Wing Hong Building, The Hong Kong Polytechnic University or by email at A fee may be imposed for processing your data access request.

  4. Security, Accuracy and Retention of your Personal Data

    PolyU takes reasonable precautions to prevent the loss, misappropriation, unauthorised access or destruction of your data. PolyU also takes reasonable steps to ensure that all personal data held by it is accurate, complete, correct and reliable for the intended use.

    Your personal data will be retained by PolyU according to its policy on retention of data and records.

  5. Privacy Policy Statement

You can click here for the Privacy Policy Statement of PolyU.

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