Preparation | Academic Registry

Preparation for Subject Registration

Students are responsible for their own studies at the University. They are required to review the programme requirements and register for subjects accordingly to meet graduation requirements. It is advisable for students to seek academic advice from their Programme Leader or Academic Advisor and to familiarize themselves with the academic regulations before registration.

Before registering for subjects each semester, please check the following information via eStudent, starting from the release of the class timetable for that semester:

• Subjects pre-assigned to you by your department, if any (Study Information)

• Your personal class timetable (My Class Timetable)

• Your earliest commencing time (i.e. start time) for online subject registration (Personal Checklist)

• Subject details and class timetables (Subject Search / EasyPlanner)

Students can try the "Mock Subject Registration" to familiarize themselves with the subject registration procedures. All subjects you have selected during Mock Subject Registration will NOT be carried forth to your actual online subject registration.

Students in undergraduate programmes should visit the College of Undergraduate Studies (CUS) website for the latest information on the General University Requirements (GUR). Please check whether you have completed the required Cluster Area Requirements (CAR) subjects to fulfill graduation requirements. If you have not, please register for the necessary CAR subjects immediately.

Students on academic probation are required to take a reduced study load, as determined by their Department, during the probation period to improve their academic performance. They must complete the form titled 'Study Load for Students on Academic Probation' (Form AR150), indicate their proposed study plan, and seek advice from Academic Advisors within one week of the announcement of assessment results to confirm their subject registration for the upcoming semester.

During Subject Registration

You are reminded to verify that you have completed the required compulsory and core subjects to fulfill your graduation requirements. Please refer to your Programme Requirements Document for specific details.

As a general rule, the credits you earn should be proportional to the time you have spent in the programme. For example, if your programme is four years long and you have completed two years, you should have earned half of the required graduation credits. If your current credit count falls short of this benchmark, we encourage you to register for additional subjects as soon as possible to catch up on your progress.

Select the desired subject(s) and add them to your subject shopping cart. Then, press the ‘Proceed to Preview’ button followed by the ‘Confirm’ button to finalise your selection. If you do not complete this process, the selected subjects will not be recorded.

Please note that for subjects pre-assigned or registered by your Department, you are not required to confirm again via eStudent. Simply check the class timetable and attend classes accordingly.

Prior approval is required to drop a pre-assigned or registered subject for students enrolled in undergraduate programmes. Please consult your Academic Advisor or Programme Leader to discuss genuine reasons for dropping these subjects.

If a class is full but open for enrollment on a waitlist, as indicated by the subject offering Department, you will be automatically placed on the waitlist for that subject when you confirm your subject selection. A real-time waitlist position will be displayed for your reference. When a vacancy becomes available, students on the waitlist will be registered automatically based on their position. You will receive an email notification upon successful registration for a waitlisted subject. For further details, please refer to FAQ > waitlisting function.

After Subject Registration

A reference number will be generated once you have successfully completed your subject registration. Please send us an email at ar.subreg@polyu.edu.hk immediately if you do not receive a reference number.

If you wish to make changes to your subject registration after the Subject Registration Period, please do so during the Adjustment before Semester Commencement Period and/or the Add/Drop Period (after Semester commencement).

Students are not allowed to drop any subjects after the Add/Drop Period. If a student has a genuine need to withdraw from a subject after the Add/Drop Period, please refer to Section 5G 'Withdrawal of Subjects' of the Student Handbook for details.

Undergraduate students can access the Reference Checklist via eStudent > My Profile > Study Information > Reference Checklist (Subjects Taken vs. Your Graduation Requirements).

Please read the "Points to Note" section at the end of the checklist for detailed explanations of the data displayed.

Important: You should always refer to the relevant Programme Requirement Document(s) for the specific subject and credit requirements of your programme. If you identify any discrepancies between the Programme Requirement Document(s) and the checklist, please contact your programme offering Department immediately so that necessary corrections can be made to your graduation requirements in the system.

Points to Note

Students should refer to the Student Handbook for regulations governing their studies and registration at the University. Subject registration records that violate university regulations will be removed after the Add/Drop Period.

eStudent > My Subject Registration > Subject Registration

(The online subject registration function is still accessible during bad weather or on holidays.)

DO's

Use Google Chrome browser for accessing eStudent.
Give your cooperation

Don'ts

DO NOT attempt to access the "Subject Registration" function before your assigned start time.
DO NOT use any browser add-ons to monitor subject vacancies.
"Trading" of registered subject places involving monetary benefits or any other interests may be subject to disciplinary action.
The University would closely monitor all web activities. Stricter measures to prevent the abuses of existing subject registration policies will be implemented when necessary.

For enquiries on subject registration arrangements, you can consult our online Help Centre, and/or reach us via email at ar.subreg@polyu.edu.hk. Throughout the Subject Registration Period, Adjustment before Semester Commencement Period and Add/Drop Period (after semester commencement), you may also reach us through special hotlines at (852) 2766 5599 / (852) 2766 5191 / (852) 2766 5172 during office hours.