Congratulations on your successful completion of study!

The 24th Congregation of The Hong Kong Polytechnic University for the conferment of academic awards is scheduled to be held from Sunday, 28 October to Friday, 16 November 2018 on campus at the Jockey Club Auditorium (JCA).

The conferment of Honorary Doctorates, PhDs and Professional Doctorates of all Faculties/Schools will be held at 3:00 pm on Sunday, 28 October 2018. The conferment of all other levels of awards, from sub-degree awards up to Master's Degrees, including MPhil, will be conducted at separate Faculty/School* Conferment Sessions according to the schedule below. 

* School refers to the School of Design and the School of Hotel & Tourism Management

Schedule
Date Conferment Session(s)
28 October 2018 Doctoral and Honorary Degrees
30 October 2018 School of Hotel and Tourism Management (SHTM)
31 October 2018 School of Design (SD)
1 - 2 November 2018 Faculty of Applied Science and Textiles (FAST)
3 November 2018 Faculty of Humanities (FH)
6 - 7 November 2018 Faculty of Construction and Environment (FCE)
8 - 10 November 2018 Faculty of Business (FB)
12 - 13 November 2018 Faculty of Health and Social Sciences (FHSS)
14 - 16 November 2018 Faculty of Engineering (FENG)
Invitation to the Congregation

Invitation letters from the University will be sent to eligible graduates around mid-August/early September 2018.

Graduates, except for research graduates, will be required to register their attendance online at the 'Congregation Booking' tabpage of eStudent (https://www.polyu.edu.hk/student). For research graduates of MPhil and PhD, the registration URL can be accessed via (https://www.polyu.edu.hk/ro/rograd). For graduates of PolyU award programmes administered by School of Professional Education and Executive Development (SPEED), the registration URL is https://www40.polyu.edu.hk/cpce_grad.

Attendance Registration

Attendance at Congregation requires prior registration. If you wish to attend the Congregation, registration is required to be made via the online registration system during the online booking period as stipulated stated in the invitation. Upon completion of registration procedures, a system-generated email acknowledging your indication of attendance will be sent to your PolyU email account. Each graduate will normally be offered 2 guest tickets.

Change of Address / Telephone No. / E-mail Address

In order to ensure that you will receive the invitation letter from the University, please notify us as soon as possible if your address, telephone number and/or E-mail address has been/will be changed. Update can be made via eStudent (https://www.polyu.edu.hk/student > select 'My Profile' > 'Personal Details' > 'Update') or AS Form 1.

Enquiries

For further enquiries on Congregation arrangements, please contact the office responsible for the relevant conferment sessions as follows:

Conferment Session(s) Contact Person E-mail Address Telephone No Fax No.
Professional Doctorate and PhD awards Ms Output Au
Mr Dereck Kwok
ascong@polyu.edu.hk 2766 5181
2766 5145
2334 4625
FAST Ms Kapo Chan
Ms Patricia Kong
Ms Ivy Tsui
scgrad@polyu.edu.hk 2766 5057
2766 5058
2766 5059
2362 2578
FB Miss Ming Wong
Ms Ka Man Wong
fbgrad@polyu.edu.hk 2766 5084
3400 3224
2362 5773
FCE Ms Janice Ko
Ms Cherry Wong
Ms Prudence Ma
fce.graduation@polyu.edu.hk 3400 8487
2766 5029
3400 3895
2362 2574
FENG Ms Olivia Wong
Mr Benny Yu
degrad@polyu.edu.hk 2766 5043
2766 5048
2176 4563
FHSS Ms Cindy Wong
Ms Viola Chan
fhss.graduation@polyu.edu.hk 2766 5075
2766 5077
2363 0146
FH Ms Mandy Ching
Miss Candy Wong
fh.graduation@polyu.edu.hk 3400 8212
3400 8217
2363 8955
SD Miss Ellen Yeung sdgrad@polyu.edu.hk 2766 5347 2774 5067
SHTM Miss Maggie Ng
Miss Winnie To
maggie.ng@polyu.edu.hk
wai.to@polyu.edu.hk
3400 2196
3400 2232
2362 9362
Inclement Weather Arrangements

If Typhoon Signal No. 8 or Rainstorm Black Warning is in force at 6:30 am on any of the dates from 30 October to 16 November 2018, the Conferment Sessions scheduled on the affected date will be cancelled and postponed to Saturday, 17 November 2018 or Sunday, 18 November 2018.

In the face of possible hoisting of Typhoon Signal No. 8 during the Congregation period, AS and the Faculty/School concerned will discuss and decide whether the Conferment Session scheduled on the following day will be cancelled.  Announcement on change of date will be posted at the AS Homepage and the webpage of the Faculty/School affected.  Graduates concerned will also be informed via SMS of the change.

Gown Hiring and Returning Arrangements

(Special arrangements will be made for graduates of outpost programmes. Graduates will be separately advised of the details by their Faculties/Schools.)

A. Details of the Vendor

Company Name: Victoria Uniform

Phone No.: 3118 4396 or 3105 5009

E-mail: info@victoriauniform.com

Website http://www.victoriauniform.com

B. Gown Hiring Procedures

  1. Complete the online gown reservation procedures at the website of Victoria Uniform (www.victoriauniform.com).
  2. You are required to input a specific code when performing online gown rental. The code will be provided in the letter inviting you to the congregation.
  3. Print the 'Gown Information Sheet' (with information on colour of gown, colour of hood, if applicable, and types of cap, if applicable and photo image of the gown specific to your award) retrievable from the online booking website of PolyU.
  4. At the end of the gown booking procedures, print out the gown rental form in dual copies (one form will then be kept by yourself and the other will be kept by the vendor for record).
  5. Collection at outlets of Victoria Uniform
    Collect the gown at the chosen outlet on the collection date indicated by you on the online booking system.
    • Present the gown rental form in dual copies.
    • Present the 'Gown Information Sheet' (electronic version is also acceptable in case the graduate cannot produce the printout) to Victoria Uniform to ensure that you collect the correct set of gowns.
    • Fitting and checking.
    • Sign the gown rental forms, pay the hiring fee and deposit in CASH (in HK Dollars) only.
  6. Courier delivery of gown
    Graduates are given additional options to:
    • have the gowns delivered to their office at selected Hong Kong and Kowloon business areas, or
    • pick up the gowns at designated redemption centres or lockers.
    Payment is required to be made (including the courier service fee, gown hiring fee, and the deposit) prior to the delivery. For details, please refer to the website of Victoria Uniform.

C. Gown Return Procedures

D. Schedule of Online booking & hiring period of gowns

Online Booking Period: From 1 September to 16 November 2018

Gown Collection Period: From 15 October to 18 November 2018

Gown hiring period: 35 calendar days, counting from the date of gown collection.

E. Payment Arrangement

  1. Pay the hiring fee and deposit in CASH in Hong Kong Dollars. All other methods of payment (e.g. by credit card or cheque) and currencies, other than Hong Kong dollars, will not be accepted.
  2. Deposit will be refunded upon return of gowns, after deduction of fines for damages or extension fees, if any, in cash in Hong Kong Dollars only on the spot when you return the gowns to the vendor. Collection and refund of deposit will be subject to the policy of the vendor and be dealt directly between the company and the graduates. Deposit fee is same as the gown purchase price (depending on the level of awards).

F. Fees (HK$)

Award Rental fee/set
(for 35 days)
Extension fee/set
(for 7 days)
Deposit/set
(same for purchase price)
Price for each item
1. Sub-degree 110 110 350 350 (Gown)
2. Bachelor's Degree/Master's Degree 170 170 700 300 (Gown)
200 (Hood)
200 (Mortarboard)
3. Postgraduate Diploma/Certificate 170 170 500 300 (Gown)
200 (Hood)
4. Doctoral Degree 310 310 1,700 1,100 (Gown)
350 (Hood)
250 (Bonnet

Remarks

  1. Extension fee, if any, will be deducted from the deposit.
  2. For the extension fee, if it is less than 7 days, it will be counted as a 7-day charge, and the maximum extension fee will be limited to the amount of deposit.
  3. The first hiring period is on a 35-day basis, counting from the date of gown collection.
  4. The gowns are also available for purchase at the outlets of the vendor. Gown collection and return should be executed at the same outlet.

G. Outlets providing Gown Hiring Services for PolyU's graduates

  1. A list of the outlets of the vendor opened for gown hiring services for PolyU's graduates is given at Appendix 1.
  2. You are strictly required to collect the gowns at the outlet you have selected. The vendor will NOT rent the gowns to you if you go to outlets which are not previously indicated by you.
  3. PhD/professional doctoral degree graduates are strongly advised to go to 3 designated outlets of Victoria Uniform (namely Choi Hung, Shatin or Sheung Wan), since staff of Victoria Uniform at these 3 outlets are better trained to assist the gown hiring procedures for graduates at PhD/doctoral levels.
  4. Longer queuing time for gown hiring will normally be required if you go on weekday evenings. You are strongly advised to go to the outlets of Victoria Uniform on Sundays.

H. Types of Academic Gowns

(please click for details)

I. How to Put on Your Gown

For Doctoral Degrees

  1. A light colour shirt will match nicely with your gown.
  2. Put the hood over the gown, rest it on your shoulders, and secure it by putting the string loop at the tip of the hood around a button of your shirt.
  3. Ensure the hood is in a V-shape and slightly opens at the back.
  4. You should wear the bonnet with the tassel on the left.

For Bachelor's Degrees / Master's Degrees / Postgraduate Awards (PgD/PgC)

  1. A light colour shirt will match nicely with your gown.
  2. Put the hood over the gown, rest it on your shoulders, and secure it by putting the string loop at the tip of the hood around a button of your shirt.
  3. For the graduates of Bachelor's and Master's Degrees, the peak of the mortarboard should be pointing at the centre of your forehead with the tassel on the left.
Videos Clips

Enquiries

Email: ascong@polyu.edu.hk

Telephone: 2766 5151 / 2766 5155

Photo-taking Arrangements

To capture the memorable moments of your graduation, the University has arranged for professional photographers (GFoto Limited) to take photographs for graduates during the conferment ceremonies. Graduates can order the photographs from the company website at www.gfoto.hk/orderphoto from 17 December 2018 to 30 April 2019. The cost of the photo-ordering package is:

Size Specifications

Price

One photo in digital file (without hardcopy)

HK$ 50 each

One 4R hardcopy

HK$ 30 each

One 5R hardcopy

HK$ 40 each

One 8R hardcopy

HK$ 50 each

 
For further enquiries on the orders, please call GFoto Limited (Ms Janet Kam, Tel: 852-2525 5088).

The University will arrange video recording of the conferment ceremonies. The related video clips will be uploaded around one month after the Congregation for graduates' viewing. No downloading of the video clips is allowed and the online video will be removed around 6 months after the Congregation.

Important Notes in attending the Congregation
  1. Be punctual. There will be a briefing about the conferment procedures before the commencement of the ceremony.
  2. Bring your admission tickets with you and wear your set of gown to the Congregation. No gown will be provided onsite on the event day.
  3. Dress properly. The Congregation is a formal occasion. Casual wears such as sneakers, flip-flops and jeans are considered not appropriate for the occasion.
Stay connected with PolyU

The University would like to maintain a close bond with you after your graduation. You are encouraged to connect with the Alumni Affairs and Development Office to receive the latest information of alumni benefits, services and activities. Please find out more information at https://www.polyu.edu.hk/aado/aa/en/fresh_graduates/freshgrad.htm.

Frequently Asked Questions

About Congregation

Q: How many guests can each graduate bring to the Congregation?

A: Each graduate will normally be offered 2 guest tickets. Graduate will be required to register their attendance and the number of guest tickets required online at the "Congregation Booking" tabpage of eStudent (https://www.polyu.edu.hk/student). For research graduates of MPhil and PhD, the registration URL can be accessed via https://www.polyu.edu.hk/ro/rograd/  Graduates of PolyU award programmes administered by School of Professional Education and Executive Development (SPEED) can register at (https://www.polyu.edu.hk/ro/rograd/).  Additional guest tickets can be offered only when here are spare seats available.

Q: Can I take photographs during the Conferment Ceremony?

A: The University has arranged professional photographers to take photographs during the Conferment Ceremony. To avoid interrupting the process of the ceremony, the audience is not allowed to leave their seats for taking photographs during the Conferment Ceremony.

About Academic Gown

Q: Can I hire the gown for photo-taking only if I cannot attend the Congregation?

A: Yes, you can perform online gown booking on the website of the vendor (http://www.victoriauniform.com/).

Q: Can I buy my own set of academic gown?

A: You can make purchase with the vendor. Or you can tailor make your own academic gown following the color and style for the appropriate level of award with your own tailor.

Q. How can I know the correct type of gown for my award?

A. You can check the details by retrieving the "Gown Information Sheet" via the online registration system. Information on colour of gown, colour of hood, if applicable, and types of cap (if applicable) and a photo image will be provided on the sheet.