This is a personal information collection statement under the Personal Data (Privacy) Ordinance ("the Ordinance").
The personal data provided by you to The Hong Kong Polytechnic University ("PolyU") during application for admission, (if admitted as students) during programme registration, throughout your studies and upon leaving PolyU will be used by PolyU for the following purposes:
During application for admission
Upon your admission as a student of PolyU, your personal data provided during application will become part of your official student records. In case your application is not accepted, your personal data provided during application will be disposed of according to the prevailing policy of PolyU.
During study and upon leaving PolyU
In case of application for admission to a programme jointly offered or collaborated by PolyU and its partner institution(s), your personal data will be transferred to the partner institution(s) for the above purposes. You are also required to provide an emergency contact, other than yourself, in case of emergency.
Data PolyU will keep your personal data confidential and only authorised staff members of PolyU will have access to and handle your personal data. PolyU may disclose or transfer your personal data to the following parties within or outside Hong Kong solely for the purposes set out in paragraph 1 above.
PolyU may disclose your personal data when authorised or required by law and in response to requests from law enforcement agencies, government departments or regulatory authorities.
You have the right to request access and correction of your personal data held by PolyU. A fee may be imposed by PolyU for processing your data access request.
During application for admission and your studies, correction of personal data can be performed via the relevant online platforms (i.e. eAdmission for applicants and eStudent for students). Any data access and correction request according to the Ordinance should be made by completing the Personal Data (Privacy) Ordinance Data Access Request Form and sending it to the Academic Registry at email@example.com.
After graduation, correction of personal information can be done on "Contact Update" at https://www.polyu.edu.hk/alumni. Any data access and correction request according to the Ordinance should be made by completing the Personal Data (Privacy) Ordinance Data Access Request Form and sending it to the Alumni Affairs and Development Office at firstname.lastname@example.org.