A. Transcript of Studies

You may apply for a transcript of studies which contains a complete record of your assessment results and your study at the University via Form AS3. A fee of HK$50 per copy will be charged. This amount does not include postage which will be charged separately as appropriate. Payment shall be made in cash at the Cashier Office of the Finance Office at VA205 in the Shaw Amenities Building of the University, or by cheque in Hong Kong dollars made payable to “The Hong Kong Polytechnic University”, or by credit card (Visa/Master/UnionPay) at the online Credit Card Payment System of the University (https://www40.polyu.edu.hk/foccp/ccp_payment_menu.jsp).

Application for Transcript of Studies (Form AS3)

Get the form from: Return it to:
  1. https://www.polyu.edu.hk/as/application_forms
  2. Academic Secretariat Service Centre
Academic Secretariat Service Centre or relevant Faculty Office/School of Design/School of Hotel and Tourism Management

B. Testimonial

You can apply for a testimonial which is a certification of your study at the University without details on subjects and subject results via Form AS4.

Application for Testimonial (Form AS4)

Get the form from: Return it to:
  1. https://www.polyu.edu.hk/as/application_forms
  2. Academic Secretariat Service Centre
Academic Secretariat Service Centre or relevant Faculty Office/School of Design/School of Hotel and Tourism Management

C. Graduation

Students who meet all the necessary requirements of the University and the programme concerned will be eligible for graduation. Students with graduation status confirmed on or before 15 March will receive the academic award parchment in late March/early April with the award parchment dated 15 March of the year concerned while students with graduation status confirmed after 15 March and before 1 October will receive their parchment in late October/early November with the award parchment dated 30 September of the year concerned. Please visit the Academic Secretariat homepage at http://www.polyu.edu.hk/as/webpage/for-graduates/award for more updated information on the parchment collection arrangement in early March or early October with reference to your graduation timeline.

If you are unable to come in person to collect the parchment, you may authorise another person in writing (with the name and HKID number* of the authorised person provided) to collect it on your behalf. A copy of your HKID card* must be attached to your authorisation letter.

The University is not responsible for the safe custody of any uncollected parchments after the designated collection period and may destroy them without any further notice at the end of the following year. In case the parchment has been destroyed and you need a certification on your academic attainment, you may apply for a “Certification of Award” (see section D below on “Certification of Award” for details).

Graduates will be conferred their academic awards ceremonially at the University’s annual Congregation, which is normally held in October/November. Details of the arrangements will be posted on the Academic Secretariat homepage and the eStudent in July. It is important for graduating students to keep the University updated of their contact information.

The University reserves the right to withhold the issuance of (or retract) an award parchment or any certification of study in case a student has unsettled matters with the University or is subject to disciplinary action.

D. Certification of Award

No replica nor replacement of your award parchment will be issued. If you have lost your award parchment, you can apply for a Certification of Award via Form AS106 to certify the award obtained. A fee of HK$225 will be charged for each certification. Payment shall be made by cheque in Hong Kong dollars made payable to “The Hong Kong Polytechnic University” or by credit card (Visa/Master/UnionPay) at the online Credit Card Payment System of the University (https://www40.polyu.edu.hk/foccp/ccp_payment_menu.jsp).

Application for Certification of Award (Form AS106)

Get the form from: Return it to:
  1. https://www.polyu.edu.hk/as/application_forms
  2. Academic Secretariat Service Centre
Academic Secretariat Service Centre

Note

Or passport or Mainland ID card for those without a HKID card

E. Certification of True Copy

If you wish the University to provide certification on copy of your award parchment, you should bring along the original document together with a completed Form AS5 to the relevant Faculty Office/School of Design/School of Hotel and Tourism Management for processing.

Normally, the University will only certify one copy for each application. Additional copies will only be entertained under exceptional circumstances with justifiable grounds.

Application for Certification of True Copy (Form AS5)

Get the form from: Return it to:
  1. https://www.polyu.edu.hk/as/application_forms
  2. Academic Secretariat Service Centre
Relevant Faculty Office/School of Design/School of Hotel and Tourism Management