1. Standard Term Licence Agreement –
Joint University Computing Centre (JUCC) has issued joint tender for the period from 8 May 2026 - 7 May 2029 on behalf of institutions on Google Gemini Enterprise for Education. All UGC institutions including JUCC affiliate members can subscribe to Google Gemini Enterprise for Education at discount rate.
Google Gemini Enterprise for Education subscription includes access to Gemini Notebook (formerly NotebookLM), with capabilities such as intelligent note-taking, source synthesis, and document analysis.
2. Subscription Terms and Pricing
All licenses under this programme are subscription-based and require a minimum subscription period of 12 months. Subscriptions are managed on a tiered volume model pooled across participating JUCC institutions:
| Product Details | Tier 1 (15 - 4,999 units) |
Tier 2 (5,000 - 9,999 units) |
Tier 3 (10,000+ units) |
|---|---|---|---|
| Google Gemini Enterprise for Education | US$4.7 / month | US$4.1 / month | US$3.5 / month |
3. Tender Procurement & Subscription Arrangement
Departments may subscribe to Gemini Enterprise for Education directly through the University's appointed reseller in accordance with the University's purchase requisition procedures.
- Reseller Contact
- Effie Tang, effie.tang@eastech.com.hk
Tel: 2953-4080
- Yuki Chow, yuki.chow@eastech.com.hk
Tel: 2953-4079 - For internal enquiries and related information, please contact Stephanie Yee (stephanie.yee@polyu.edu.hk / x5345) of ITS.
- The Google Product Pricebook is available for reference. Click here to access it. Please note that the items listed in the Pricebook are subject to change from time to time.
- Staff who would like to learn more about Gemini Enterprise for Education, including its key features, AI-powered tools, data governance considerations, system integration options, and subscription arrangements, are encouraged to view the briefing session recording.
4. License Management and Assignment
Upon successful issuance of the Purchase Order (PO), departmental users are responsible for managing their acquired licenses. Designated administrators must log in to the administrator portal to allocate licenses to their staff or faculty:
- The Procedure for Google Cloud Console for License Assignment and Management (Updated on 11 Sep 2026 v0.4)
5. Important Procurement Compliance for Departments
Departments wishing to acquire these Google AI software licenses must follow the standard university purchasing procedures. Before raising a purchase requisition or issuing a purchase order to the Finance Office, please ensure strict adherence to the PolyU Finance Office Policies:
6. Supplementary Information for Gemini Enterprise for EDU and NotebookLM
- Data Handling:
The data handling policies apply equally to both Gemini Enterprise for EDU and NotebookLM.
Reference: Google Support - Terms of Service & Data Handling
- Access from Mainland China:
Users will require a VPN to access these services from mainland China.
Note: PolyU VPN will not work for this purpose.
- Quota Details:
For information on quotas and overages, refer to the official documentation:
Google Cloud - Quotas and Overages
For further inquiries, please contact the IT HelpCentre (Tel: 2766 5900, WhatsApp/ WeChat: 6577 9669) or reach out to us via the IT Online ServiceDesk.
