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Use of radioactive substances and x-ray equipment are common in the University for research and teaching purposes.  Both of them are sources of ionizing radiation and may cause injury or long-term health effects if they are not properly controlled.

Ionizing radiation may be in the form of electromagnetic wave or particle radiation, with energy high enough to remove an electron from an atom to create an electrically charged ion directly or indirectly in its passage through matter.   Examples are alpha particles, beta particles, gamma ray, x-ray, etc.  It may be emitted from naturally-occurring or man-made radioactive substances or artificially generated by irradiating apparatus (e.g. x-ray machine).

In Hong Kong SAR, use of ionizing radiation sources is strictly regulated through the Radiation Ordinance, Cap 303 and its subsidiary regulations.   A valid licence must be obtained from the Radiation Board, HKSAR for the import, export, possession or use of radioactive substances or irradiating apparatus.  There are also specific requirements for the users of various radiation sources.

Control of Radioactive Substances

The University has two Radioactive Substances Licences for possession and use of Sealed Radioactive Substances and Unsealed Radioactive Substances respectively.  The activities (or the maximum quantities to be handled) and locations of individual sources are clearly specified in the licences.

Removal of any source out of its specified location or purchase of any source not stated in the licences is a violation to the law.  Hence, if a user plans to purchase any radioactive source not stated in the licence or to relocate any radioactive source to other location for whatever reason, they should notify HSEO to apply to the Radiation Board for approval.

Users of either sealed or unsealed RS shall register with HSEO and be trained in radiation safety.

For unsealed sources, both classroom training and online training are required while for sealed sources, online training alone may be acceptable.

Besides, the person responsible for managing radioactive sources of his department, known as the Radiation Protection Supervisor, must complete a certificate course in radiation safety organized by an institution which has been accredited by the Radiation Board.

Users of unsealed RS are required to take pre-employment and annual medical examinations to prove they are fit for radiation work. Their radiation dosage shall be monitored with Thermoluminescent Dosimeter (TLD).

Control of Irradiating Apparatus

It is a legal requirement to obtain a licence from the Radiation Board, HKSAR for possession or use of irradiating apparatus.  A list of the relevant licences are given below for reference.

  • Possession of an irradiating apparatus in a NON-FUNCTIONAL state (for on-site installation/commissioning of x-ray machines by the supplier)
  • Possession of an irradiating apparatus in a FUNCTONAL state
  • Storage of irradiating apparatus or x-ray tube
  • Use of irradiating apparatus on human body
  • Use of irradiating apparatus not on human body

It is the responsibility of individual department to apply to the Radiation Board for the above licences and the subsequent annual renewal.

HSEO will help the department to go through the process.  The user department must notify HSEO at the planning stage before the procurement process is initiated.

For open-beam IA, individual operators must apply for an operator licence from the Radiation Board and register with HSEO. The operators must be trained in radiation safety and their radiation dosage be monitored with Thermoluminescent Dosimeter (TLD).

For closed-beam IA, operators must be trained in radiation safety and registered with HSEO. (Certain closed-beam IAs may require the operator to possess an operator licence from the Radiation Board. You may check the licencing conditions given in the IA licence for details.)

Research Safety Approval

For research projects which may involve the use of radioactive source or irradiating apparatus, the concerned Principal Investigators shall obtain Research Safety Approval from the Research Safety Sub-committee before the commencement of the project.

Our Scope of Services

To ensure safe use of ionizing radiation sources, HSEO provides the following services:

  • Advise on the safe design of radiation laboratory
  • Advise on the safe use of radiation sources
  • Advise and support on the application of licences from the Radiation Board
  • Operating a Radiological Dosimetry Laboratory (accredited by the Radiation Board) for regular area contamination monitoring and leakage tests for radiation sources
  • Managing two Radioactive Substances Licences
  • Managing an online database system for the management of radioactive substances and irradiating apparatus of the University
  • Managing an online radiation users registration system
  • Provide safety training for radiation users
  • Arrangement of medical surveillance for radiation users
  • Monitoring of personal radiation dosages and background radiation levels
  • Decontamination service in the event of radiation spill

Procurement Procedures

A. Irradiating Apparatus (IA) Procurement Procedures

  1. Seek advice and obtain approval from HSEO before purchasing any irradiating apparatus.
  2. After PO is issued and before delivery, user department needs to apply for a temporary license (non-functional state) from the Radiation Board.
  3. After installation, user department needs to apply for an operation license (functional state) from the Radiation Board.
  4. Radiation Board inspector shall inspect the IA and the premises, and issue the license upon satisfaction.
  5. User department needs to register the licenced IA with HSEO.

B. Radioactive Substance (RS) Procurement Procedures

  1. Seek advice and obtain HSEO approval before initiating the procurement process (Licence amendment is usually required).
  2. If licence amendment is required, HSEO will arrange it with the Radiation Board, and notify the user department to proceed with the procurement once the amendment application is approved by the Radiation Board.
  3. After the RS is received, user department shall notify HSEO for checking and send the required documents (e.g. wipe test certificates, DG declaration, Airway bill, delivery note, etc.) to HSEO.  HSEO will then compile and send these documents to the Radiation Board for completion of registration.

Enquiries

Senior Health, Safety and Environment Manager Mr LEUNG Chun Bong Chris 3400 8389 This email address is being protected from spambots. You need JavaScript enabled to view it.
Laboratory and Research Safety Manager Mr YAN Ka Fai Alfred 3400 8390 This email address is being protected from spambots. You need JavaScript enabled to view it.
Assistant Health, Safety and Environment Manager Dr TANG Angie 3400 8417 This email address is being protected from spambots. You need JavaScript enabled to view it.

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