WIE Fulfilment Procedures
2 WEEKS BEFORE JOB COMMENCEMENT
Students must submit WIE Placement Learning Agreement Form for PRIOR approval. This is applicable to the jobs sourced via SFT, CAPS, and by students.
Students will be notified by e-mail whether their proposed WIE activities are approved or not within 2 weeks after the day of request received. Only the approved job/internship will be considered as WIE activity.
1 WEEK BEFORE THE COMPLETION OF PLACEMENT or WITHIN 2 WEEKS AFTER JOB COMPLETION
When students complete one approved WIE activity of at least 120 hours, students are required to complete the Assessment Form and submit to WIE Liaison Officer for grading. It is the students' responsibility to invite their workplace supervisor(s) to complete and sign the Assessment Form on their work performance. Students are required to:
- complete page 1 of the Assessment Form
- invite your workplace supervisor(s) to complete and sign on page 2 of Assessment Form with company chop on your work performance
- scan the completed form and send to WIE Liaison Officer for grading (Email: firstname.lastname@example.org)
AFTER SUBMISSION OF ASSESSMENT FORM
SFT will verify the submitted form with the records saved in SFT WIE database for assessment purpose.
- The job nature and activities of the WIE must be structured and measurable learning experience in an organizational context relevant to students' future profession in the fashion and textiles industry
- The duration of internship for WIE must be 120 hours or more
- All WIE activities must be sought prior approval from SFT and obtained a ‘PASS’ in the assessment. Students are highly recommended to complete the WIE before promoting to the final year of study
Students must pass the assessment on the approved WIE activities in order to be able to graduate. Upon receipt of Evaluation Form a grade of Pass/Fail will be recommended by the academic supervisors based on the feedback from workplace supervisors and the self-reflection from students.
Employer involvement is important to monitor student learning progress and give appraisal at the end of the internship period. Appraisals prepared by the workplace supervisors will provide comments on students' performance at work. Basic and generic competency in the workplace will be assessed.
Important: SFT reserves the right of final decision on the result of the WIE activities in case of dispute.
To encourage students to take on a meaningful offshore WIE placement, PolyU offers the following sponsorship and incentives:
- Basic Sponsorship
- WIE Learning Incentive
- Hardship Allowance
For details, please visit Student Affairs Office website.
Statutory minimum wage does not apply to the following student employees:
- student interns; and
- work experience students during a period of exempt student employment
It is important to note that the Minimum Wage Ordinance does not apply to interns/students with no employment relationship with the host organization or company. However, statutory minimum wage applies if a work experience student has not agreed with his or her employer to treat a certain period as a period of exempt student employment.
If students want to accept a job paid below the statutory minimum wage (including no-pay internship), please send a request to our WIE Liaison Officer for the issuance of the corresponding document.
PolyU has in place a Group Personal Accident insurance (GPA) policy covering students taking on local and offshore activities.
Further protection has also been arranged through the ‘Top-up GPA for WIE activities’ for approved WIE activities. In order to be covered by the Top-up GPA, students are reminded to submit WIE application form to SFT as early as possible to seek PRIOR approval.