The Meeting Minutes Summary tool facilitates the meeting secretary in drafting meeting minutes summary. Once the audio conversation from the meeting is captured via audio recording, the audio file can be used as input for the meeting minutes summary agent.
Upon logging into the meeting minutes summary agent, the meeting secretary can upload the audio file and leverage an on-premise speech-to-text model to prepare the audio transcript. The transcript of the meeting content can be previewed and edited before being passed to the on-premise Gen AI model to draft the meeting summary.
The meeting secretary can choose the relevant prompt template to prepare the meeting summary according to the required details (key items discussed, decisions made, and actions to follow) in the output summary. The meeting secretary should download and save a copy of the meeting minutes summary, as no data will be retained in the tool once the process is completed.
The speech-to-text model supports audio recordings that include a mix of Cantonese, English and Putonghua, to generate transcript files in both English and Chinese.
The processes of transcription and the generation of the meeting minutes summary are carried out using an on-premise model, ensuring that no permanent data is retained in the meeting minutes summary tool to maintain the confidentiality of the meeting content.
Admins or secretaries interested in trying out the Meeting Minutes Summary tool should contact IT HelpCentre by calling 2766 5900 or submit a request through the IT Online ServiceDesk. You can also reach out to ITS via WhatsApp or WeChat at 6577 9669.
