Workshop on IT Tools for Admin Staff

Date: 11 Mar 2025 (Tue)

Time: 9:45 – 11:45

Venue: N102

Target Audience: All admin staff

Medium of Instruction: Cantonese

This training will cover the following topics:

• Introduction to Gen AI Tools
  - Practical Gen AI prompt examples and advanced prompting techniques
  - Drafting emails, communication, proofreading and content creation
• Online Collaboration Tools
  - Department and personal drive access rights management and security
  - Assist management to setup eSignature for online approval
• Zoom & MS Teams meeting transcript
  - Learn how to enable and capture meeting transcripts
  - Use the Gen AI prompt template and meeting transcript to draft the minutes
• Email Management
  - Outlook meeting assistant, right delegation, contact list, and personal mail list

Key Takeaways for Attendees

• Master prompt techniques to leverage Gen AI tools
  - Content creation, proofreading, and summarization
  - Ability to leverage Gen AI tools for drafting meeting minutes

• Improve efficiency in document management
• Leverage Outlook Calendar for meeting scheduling
• Reduce hard copy printing for approval signatures