Supporting Documents for Application
Research Postgraduate

Faculty of Business

School of Accounting and Finance
Academic Referee's Report

Compulsory - Two Academic Referee's Reports are required

Curriculum Vitae

Compulsory

Personal Statement

Compulsory

Research Proposal

Compulsory

  • A standard form must be used for the submission of research proposal.  Please click here to download the form.

  • Please provide prior research work.

Transcript / Certificate

Compulsory

Others

GMAT or GRE results are required.

Department of Logistics and Maritime Studies
Academic Referee's Report

One Academic Referee’s report is compulsory, two are preferable. This requirement can be waived for the MPhil graduates of FB, PolyU who will transit to the PhD programme under the 2+3 Integrated Programme (the 2+3 Integrated Programme has been discontinued with the last cohort of students admitted in 2023/24).

Curriculum Vitae

Compulsory

Research Proposal

Compulsory

  • A standard form must be used for the submission of research proposal.  Please click here to download the form.

  • Please provide prior research work.

Transcript / Certificate

Compulsory

Others

GMAT or GRE results are required. Applicants with a GMAT score below 600; or a GRE score below 150 for verbal reasoning component and/or below 162 for quantitative reasoning component must have a strong academic record and/or extensive experience in their interested field to demonstrate their research potential. You are not required to submit the GMAT/GRE result at the time of application. However, you must fulfil the requirement before programme registration.

Department of Management and Marketing
Academic Referee's Report

Compulsory - Two Academic Referee's Reports are required.

Curriculum Vitae

Compulsory

Employer's Recommendation

Optional

Research Proposal

Compulsory

  • A standard form must be used for the submission of research proposal.  Please click here to download the form.

  • Please provide prior research work.

Transcript / Certificate

Compulsory

Others

GMAT or GRE results are required.

  • GMAT score no less than 650 or GRE score equivalent for normal track PhD candidates.

  • GMAT score no less than 550 or GRE score equivalent for Dual PhD Degree Programmes candidates.

Faculty of Construction and Environment

Department of Land Surveying and Geo-Informatics
Academic Referee's Report

Compulsory - Two Academic Referee's Reports are required.

Transcript / Certificate

Compulsory

Department of Building Environment and Energy Engineering
Academic Referee's Report

Compulsory - Two Academic Referee's Reports are required.

 

Applicants of the HKPFS are required to have two online academic referee’s reports submitted before the application deadline for HKPFS.

Research Proposal

Compulsory - A standard form must be used for the submission of research proposal.  Please click here to download the form.

Transcript / Certificate

Compulsory

  • Certificate(s) of the Bachelor's/Master's degree. Applicants with academic qualifications from the Chinese Mainland must provide both the Degree Certificate (學位證書) and Graduation Certificate (畢業證書).

  • Full set of the transcript(s) of the Bachelor's/Master's degree. It should include results of all the coursework and project(s) during the whole study period, a final GPA / grade / score together with an explanation of the marking scheme / grading system.

  • (If your final GPA / score is not shown on the transcript) A letter of certificate certifying your final GPA / score together with an explanation of the grading system issued by the Registrar or an authorised official of your institution with an official stamp or letterhead should be provided.

Notes

  • For graduates, transcripts should be the final version with the graduation date.  For current study, the latest transcript or testimonial issued by the institution should be provided. Unofficial copies are not accepted.

  • Applicants of 3-year full-time / 6-year part-time Doctor of Philosophy (PhD) programmes should provide a transcript or an official proof showing that “dissertation” or “thesis” is an award requirement of the Master’s degree.

Others

Optional

  • Official proof in support of your publication records, scholarships, awards / prizes, professional or research-related work experience, professional-related community service.

  • Official document(s) with an official stamp or letterhead showing your class ranking issued by the Registrar or an authorised official of your institution.

Department of Civil and Environmental Engineering
Academic Referee's Report

Compulsory - Two Academic Referee's Reports are required.

Research Proposal

Compulsory - A standard form must be used for the submission of research proposal.  Please click here to download the form.

Transcript / Certificate

Compulsory

  • Certificate(s) of the Bachelor's/Master’s degree.

  • Transcript(s) of the Bachelor's/Master’s degree. It must contain all pages including the explanatory notes of the marking scheme/ the grading system. For graduates, transcripts should be the final version with the graduation date. For current study, a latest transcript or testimonial issued by the institution should be provided.

Department of Building and Real Estate
Academic Referee's Report

Compulsory - Two Academic Referee's Reports are required.

Curriculum Vitae

Compulsory

Personal Statement

Optional

Research Proposal

Compulsory - A standard form must be used for the submission of research proposal.  Please click here to download the form.

Transcript / Certificate

Compulsory 

  • Certificate(s) of the Bachelor's/Master’s degree.

  • Transcript(s) of the Bachelor's/Master’s degree. It must contain all pages including the explanatory notes and the grading system. For graduates, transcripts should be the final version with the graduation date. For current study, the latest transcript or testimonial issued by the institution should be provided.

Faculty of Engineering

Department of Biomedical Engineering
Academic Referee's Report

Compulsory - Two Academic Referee's Reports are required.

Curriculum Vitae

Compulsory

Employer's Recommendation

Optional

Personal Statement

Compulsory

Research Proposal

Optional - A standard form must be used for the submission of research proposal. Please click here to download the form.

Transcript / Certificate

Compulsory

Department of Computing
Academic Referee's Report

Compulsory - Two Academic Referee's Reports are required for the Hong Kong PhD Fellowship Scheme (HKPFS) and PolyU Presidential PhD Fellowship Scheme (PPPFS). 

Optional - For PolyU Research Postgraduate programmes

Curriculum Vitae

Compulsory

Research Proposal

Compulsory - A standard form must be used for the submission of research proposal.  Please click here to download the form.

Transcript / Certificate

Compulsory

  • Graduation certificate(s) - Applicants with academic qualifications from the Chinese Mainlandmust hold both the Degree Certificate (學位證書) and Graduation Certificate (畢業證書); and
  • Transcript(s) - Show all the courses and grades taken during the whole study period and contain all pages including the explanatory notes and the grading system.
Department of Industrial and Systems Engineering
Academic Referee's Report

Compulsory - Two Academic Referee's Reports are required for the Hong Kong PhD Fellowship Scheme (HKPFS) and Unified PhD Scholarship Framework (UPSF). 

 

Optional - For PolyU Research Postgraduate programmes

Curriculum Vitae

Compulsory

Research Proposal

Compulsory - A standard form must be used for the submission of research proposal.  Please click here to download the form.

Transcript / Certificate

Compulsory

Others

Optional - Scholarships/awards received

Department of Mechanical Engineering
Academic Referee's Report

Compulsory - Two Academic Referee's Reports are required. (Proposed supervisors from the PolyU and Partner University (if any), and persons from non-academic backgrounds are not considered as appropriate academic referee)

Research Proposal

Compulsory - A standard form must be used for the submission of research proposal.  Please click here to download the form.

Transcript / Certificate

Compulsory:

  • Certificate(s) of the award of Bachelor's/Master’s degree

  • Applicants with academic qualifications from Mainland China must submit both the Degree Certificate (學位證書) and Graduation Certificate (畢業證書)

  • Transcript of studies including grading system or the explanatory notes with University Letterhead or Official University Stamp

  • English language test result (For applicants who do not have a degree for which English was the language of instruction at a recognised university); or An official document (e.g. transcript) issued by the corresponding university to indicate that English was the language of the institution

Others

Optional - Publication records, scholarships, awards/prizes and class rankings (with supporting documents)

Department of Aeronautical and Aviation Engineering
Academic Referee's Report

Compulsory - Two Academic Referee's Reports are required. 

  • Identify and invite two academics who are familiar with your academic performance and achievements. Proposed supervisor(s) from the PolyU, proposed supervisor(s) from the partner institution (if any), and persons from non-academic backgrounds are not considered appropriate academic referees.

  • Provide complete and accurate information on your referees, including their email addresses under a university or an organisation, in your online application.

Curriculum Vitae

Compulsory

Research Proposal

Compulsory - submit the research proposal using the standard form: Form GSB/1A.

Transcript / Certificate

Compulsory

Graduation Certificate(s)

  • Provide graduation certificates for undergraduate and/or postgraduate studies.

  • Applicants with academic qualifications from the Chinese Mainland must submit:

    • Degree Certificate (學位證書) and the Online Verification Code (線上驗證碼) issued by the China Academic Degrees and Graduate Education Development Center (教育部學位與研究生教育發展中心); and

    • Graduation Certificate (畢業證書) and the Online Verification Code (線上驗證碼) issued by the CHESICC (學信網).

  • Dual-degree applicants must hold a graduation certificate/testimonial with the name of the collaborating institutions.

Official Transcript(s)

  • Provide all pages of transcript(s) that show:

    • all the courses and grades taken during the whole study period;

    • the explanatory notes of the marking scheme/ grading system, and

    • official stamps.

  • Graduation transcripts should be the latest version with the graduation date (or the issue date matching the graduation date).

  • Students who have not graduated should provide the latest transcript or testimonial issued by the institution. Unofficial copies are not accepted.

Others

Optional - Publication records, scholarships, awards/prizes and class rankings (with supporting documents).

Department of Electrical and Electronic Engineering
Academic Referee's Report

Compulsory - Two Academic Referee's Reports are required.

Curriculum Vitae

Compulsory

Research Proposal

Compulsory

Transcript / Certificate

Compulsory

Faculty of Health and Social Sciences

Department of Applied Social Sciences
Academic Referee's Report

Compulsory - Two Academic Referee's Reports are required.

Curriculum Vitae

Compulsory

Personal Statement

Compulsory

Research Proposal

Compulsory - A standard form must be used for the submission of research proposal.  Please click here to download the form.

Transcript / Certificate

Compulsory

  • Certificate(s) of the award of Bachelor’s/Master’s degree.

  • Transcripts of studies.  All pages of your official transcripts must be uploaded, including the legend (or grading system).

Others

Optional 

  • Publications, awards, professional-related community service/qualification (licenses), etc.

  • Please provide an official letter/document issued by corresponding University to indicate that your Master's degree study contains a significant research component, such as a dissertation.

Department of Health Technology and Informatics
Academic Referee's Report

Compulsory - Two Academic Referee's Reports in English are required.

Curriculum Vitae

Compulsory

Research Proposal

Compulsory

  • A standard form must be used for the submission of a research proposal.  Please click here to download the form.

  • Please indicate your proposed Chief Supervisor in your research proposal.

Transcript / Certificate

Compulsory

  • Official certificates/transcripts of your undergraduate and postgraduate studies indicating the credit unit of each subject you have completed, your award classification and/ or your ranking in the graduation class are required.

  • The explanatory notes on the grading system and classifications of your awards are required.

Others

Compulsory if you hold an MPhil degree or equivalent

  • Official documents showing a research postgraduate degree with a dissertation as an award requirement are required.

School of Nursing
Academic Referee's Report

Compulsory - Two Academic Referee's Reports are required.

Curriculum Vitae

Optional (strongly advised to submit)

Research Proposal

Compulsory - A standard form should be used for submission of research proposal.  Please click here to download the form.

Transcript / Certificate

Compulsory

  • Certificate(s) of the award of Bachelor's/ Master's degree

  • Transcripts of studies

School of Optometry
Academic Referee's Report

Compulsory - Two Academic Referee's Reports are required.

Curriculum Vitae

Compulsory

Research Proposal

Compulsory - A standard form must be used for the submission of research proposal.  Please click here to download the form.

Transcript / Certificate

Compulsory

  • Graduation certificate(s) - Applicants with academic qualifications from the Chinese Mainland must hold both the Degree Certificate (學位證書) and Graduation Certificate (畢業證書); and
  • Transcript(s) - Show all the courses and grades taken during the whole study period with official stamps and contain all pages, including the explanatory notes and the grading system.

Remarks:

  • (For graduates) Transcripts should be the latest version with the graduation date (or the issue date should match the graduation date).
  • (For current study) Provide the latest transcript or testimonial issued by the institution.
  • (For 3-year full-time/6-year part-time PhD admission) The transcript should show that “dissertation” or “thesis” was an award requirement for the Master’s degree. If not, provide an official document issued by the institution to certify that the applicant has a Master’s degree with a “dissertation” or “thesis” as an award requirement.
Others

Optional - Publication records, scholarships, awards/prizes and class rankings (with supporting documents)

(Remark: The School of Optometry may approach the applicants to submit additional information/documents.)

Faculty of Humanities

Department of Chinese and Bilingual Studies
Academic Referee's Report

Compulsory - Two Academic Referee's Reports are required.

Curriculum Vitae

Compulsory

Research Proposal

Compulsory - A standard form must be used for the submission of research proposal.  Please click here to download the form.

Transcript / Certificate

Compulsory

  • Graduation certificate(s) with official stamp - Applicants with academic qualifications from Mainland China must submit both the Degree Certificate (學位證書) and Graduation Certificate (畢業證書); and

  • Transcript(s) with official stamp - showing all the courses and grades taken during the whole study period and containing all pages including the explanatory notes and the grading system.

Department of Chinese History and Culture
Academic Referee's Report

Compulsory - Two Academic Referee's Reports are required

Research Proposal

Compulsory - A standard form must be used for the submission of research proposal.  Please click here to download the form.

Transcript / Certificate

Compulsory

Department of English and Communication
Academic Referee's Report

Compulsory - Two Academic Referee's Reports are required.

Research Proposal

Compulsory - A standard form must be used for the submission of research proposal.  Please click here to download the form.

Transcript / Certificate

Compulsory - Both Transcript(s) with grading system(s) and Certificate(s) are required.

Others

Compulsory - Cover Letter to Supervisor is required.

Faculty of Science

Department of Applied Physics
Academic Referee's Report

Compulsory - Two Academic Referee's Reports are required for the PhD programme.

 

Optional - For the MPhil programme

Curriculum Vitae

Compulsory

Personal Statement

Optional

Research Proposal

Compulsory - A Research Proposal is required for the PhD programme.  A standard form must be used for the submission of research proposal.  Please click here to download the form.

 

Optional - For the MPhil programme

Transcript / Certificate

Compulsory - The final official transcript with explanatory notes of the grading systems (i.e. which clearly indicating the maximum grade point of GPA, with University letterhead or official University stamp) is required.

Department of Applied Biology and Chemical Technology
Academic Referee's Report

Compulsory - Two Academic Referee's Reports are required for the Hong Kong PhD Fellowship Scheme (HKPFS), PolyU Research Postgraduate Scholarship (PRPgS) and PolyU Presidential PhD Fellowship Scheme (PPPFS).

 

Optional - For PolyU Research Postgraduate programmes

Curriculum Vitae

Compulsory

Research Proposal

Compulsory - For the Hong Kong PhD Fellowship Scheme (HKPFS), PolyU Research Postgraduate Scholarship (PRPgS) and PolyU Presidential PhD Fellowship Scheme (PPPFS)

 

Optional - For PolyU Research Postgraduate programmes

 

A standard form must be used for the submission of research proposal.  Please click here to download the form.

Transcript / Certificate

Compulsory

  • Graduation certificate(s) with official stamp - Applicants with academic qualifications from Mainland China must submit both the Degree Certificate (學位證書) and Graduation Certificate (畢業證書); and

  • Transcript(s) with official stamp - showing all the course and grades taken during the whole study period and containing all pages including the explanatory notes and the grading system. 

 

Department of Applied Mathematics
Academic Referee's Report

Compulsory - Two Academic Referee's Reports are required.

Curriculum Vitae

Compulsory

Personal Statement

Compulsory

Research Proposal

Compulsory - A standard form must be used for the submission of research proposal.  Please click here to download the form.

Transcript / Certificate

Compulsory

Department of Food Science and Nutrition
Academic Referee's Report

Compulsory - Two Academic Referee's Reports are required for the Hong Kong PhD Fellowship Scheme (HKPFS), PolyU Research Postgraduate Scholarship (PRPgS) and PolyU Presidential PhD Fellowship Scheme (PPPFS).

 

Optional - For PolyU Research Postgraduate programmes

Curriculum Vitae

Compulsory

Research Proposal

Compulsory - For the Hong Kong PhD Fellowship Scheme (HKPFS), PolyU Research Postgraduate Scholarship (PRPgS) and PolyU Presidential PhD Fellowship Scheme (PPPFS).

 

Optional - For PolyU Research Postgraduate programmes

A standard form must be used for the submission of research proposal.  Please click here to download the form.

Transcript / Certificate

Compulsory

  • Graduation certificate(s) with official stamp - Applicants with academic qualifications from Mainland China must submit both the Degree Certificate (學位證書) and Graduation Certificate (畢業證書); and

  • Transcript(s) with official stamp - showing all the course and grades taken during the whole study period and containing all pages including the explanatory notes and the grading system. 

School of Design

School of Design
Academic Referee's Report

Compulsory - Two Academic Referee's Reports are required

Curriculum Vitae

Compulsory

 
Personal Statement

Compulsory

 
Research Proposal

Compulsory - A standard form must be used for the submission of research proposal.  Please click here to download the form.

Transcript / Certificate

Compulsory

  • Certificate of the award of Bachelor's/Master’s degree

  • Applicants with academic qualifications from Mainland China must submit both the Degree Certificate (學位證書) and Graduation Certificate (畢業證書)
  • Transcript of studies containing all pages including the explanatory notes and the grading system
Others

Compulsory

  • English language test result (For applicants who do not have a degree for which English was the language of instruction at a recognised university); OR

  • An official document (e.g. transcript) issued by the corresponding university to indicate that English was the language of the institution

Optional

  • Publication records, scholarships, awards/prizes and class rankings (with supporting documents)
  • Official documents proving that your master’s degree is a research postgraduate degree (with a dissertation/thesis as an award requirement)

School of Fashion and Textiles

School of Fashion and Textiles
Curriculum Vitae

Compulsory

Personal Statement

Compulsory 

Research Proposal

Compulsory - A standard form must be used for the submission of research proposal.  Please click here to download the form.

Transcript / Certificate

Compulsory 

Others

Optional - e.g. publication records  and/or scholarships and/or awards and/or international working/study experience, if applicable (Please provide supporting documents if you have these submissions.)