Application Result and Offer Acceptance
Research Postgraduate

Check Application Status and Result


You may log in to eAdmission to check your application status (e.g., notification of interview/test and admission offer) at any time. If you wish to check the progress of your application, you may directly approach the academic department concerned.  Please click here for the contact details of the relevant academic departments.


If you are given an offer or a conditional offer of admission, you will receive an email notification and a Notice of Offer via eAdmission. Admission offers will normally be made between February and June (for September entry), June and October (for January entry), and November and February (for May entry).  


The results of applications to the Hong Kong PhD Fellowship Scheme (HKPFS) will be announced in around April/May on the Research Grants Committee (RGC) website. Successful candidates will be notified by the RGC via email.


Accept the Admission Offer


If you are given an offer or a conditional offer of admission, please complete the following procedures to confirm your acceptance:



Accept Admission Offer and Settle Registration Fee


Confirm your acceptance and pay a registration fee of HK$5,000 before the payment deadline specified in the online Notice of Offer via eAdmission.  The fee is subject to approval.


Please refer to the section of Tuition Fee and Registration Fee for more details.


Apply for Student Visa (for Non-local Students)


Submit your completed visa application form (ID995A) with all of the required supporting documents to the Academic Registry of PolyU within 10 working days of the issuance date of the offer or conditional offer of admission.  The guidelines for applying for a student visa can be downloaded from the online Notice of Offer.


Arrange to Send Documents to Verify Your Qualifications


Arrange to send official proof of all of the qualifications (except those obtained from PolyU) stated in your online application to PolyU for verification.  All official documents must be sent directly by the issuing authorities to PolyU and received before you register at PolyU. Failure to do so or any discrepancies found may lead to the nullification of your admission offer and registration at the University. Please note that the official documents submitted will not be returned.


Official Proof of Qualifications (Undergraduate and Postgraduate Studies)


Arrange for certified copies of your degree certificate(s)/diploma(s) and final official transcript(s) to be sent directly by the issuing authority to PolyU (except those obtained from PolyU).  Every final official transcript should include the final grade or classification and date of award.


* Certified copies of degree certificates/diplomas should have original stamps and be duly certified by the Registrar or by an authorised official of your university.


For degrees awarded by universities in the Chinese Mainland/recognised by the Ministry of Education from Chinese Mainland, your Degree Certificate (學位證書) and Academic Credential (畢業證書) will be verified via official online platforms directly. Please input the Online Verification Code (線上驗證碼) issued by the China Academic Degrees and Graduate Education Development Center (教育部學位與研究生教育發展中心) of your Degree Certificate (學位證書) and the Online Verification Code (線上驗證碼) of your Academic Credential (畢業證書) issued by the CHESICC (學信網) at eAdmission. Final year students or students who graduated before 2008, your Degree Certificate (學位證書) cannot be verified online. You should ask your awarding institution to send us a letter of graduation issued by the Registrar or an authorised official of your institution.


Electronic copies are highly preferred. Please ask the issuing authority to send us the electronic copies of your documents using an official email account (e.g. sends e-mail)). If the issuing authority cannot send us an electronic version of the official documents, please ask them to send us hard copy of the official documents by express post. The envelope should be sealed, signed and stamped by the Registrar or by an authorised official of your institution.


The University will only accept originals or copies of the documents that have been duly declared as true copies by an authorised party, which includes a lawyer, a notary public, or a Consulate General.


Official certified translation in English is required for transcripts and certificates that are not in English or Chinese. The translator should sign and stamp on both (i) the translation and (ii) the official document and certify that the translation is accurate and completed by an authorised party as stated above.


Score Report for GMAT, GRE, IELTS or TOEFL


Arrange for your official score report to be sent directly by the test provider to PolyU. PolyU’s institutional code is CB8 for GMAT, 3404 for GRE and 0732 for TOEFL. IELTS score report could be verified online without an access code. You are therefore not required to request IELTS to send us the hard copy report unless you are asked to do so.


If your score reports CANNOT be verified online, you should ask the relevant test/examination provider to send us the official result slip for our verification.


Details of qualification verification will be delivered on your Notice of Offer via eAdmission.


Fulfil Admission Conditions (for Conditional Admission Offer Holders)


Fulfil the condition(s) that have been applied to your offer.  These may include satisfying academic conditions and providing English language test scores and/or degree results.  To fulfil the condition(s) of your offer, you must upload the official documentary proof of your final degree results and/or English language test score report and update the final degree results and/or English test scores via eAdmission before the deadline specified in the online Notice of Offer.  The sooner you can fulfil your condition(s), the better.


Register at PolyU


Complete online programme registration in August for September entry, in mid to late December for January entry or in mid to late April for May entry to prove your identity (you will need to bring your Hong Kong Identity Card or passport/travel document with a valid e-Visa and the landing slip issued by the Hong Kong Immigration Department) upon collection of your student card on/before the study commencement date.  Please note that you may proceed with your online programme registration once you have fulfilled the condition(s) for admission and your qualifications have been verified.


Prepare for Studies


It is important for you to read through the Research Postgraduate Student Handbook and make sure that you understand the regulations and procedures relating to the study of Doctor of Philosophy and Master of Philosophy degrees stipulated by the University before commencing your studies. 


Please also read the Useful Information for New Research Postgraduate Students to assist you in settling in and embarking on your studies at PolyU.