Ideation Funding Scheme

1. Purpose of Collection

   The personal data provided by you to Knowledge Transfer and Entrepreneurship Office (“KTEO”) of The Hong Kong Polytechnic University (“PolyU”) will be collected, retained, processed, used and transferred (within or outside of Hong Kong) for the following purposes:

   • Processing your inquiries, application, registration or request for services, activities and facilities;
   • Facilitating communications with you;
   • Facilitating implementation of PolyU’s policies and procedures, and monitoring compliance with the same;
   • Enabling PolyU to comply with any applicable procedures, laws, regulations or court orders (in each case whether in Hong Kong or overseas), any requests by government, statutory, regulatory or law enforcement authority, and valid legal processes, ordinances obligations;
   • Conducting quality assurance, surveys and review, statistical analysis, and research; and
   • Other purposes directly relating to any of the above.

    

2. You are required to provide your personal data, other than those items indicated as optional. Failure to provide such data may lead to inability to process your application, registration or request for services, activities and facilities, or maintain contact with you.

    

3. Disclosure and Transfer of Personal Data

   PolyU will keep your personal data confidential and only authorized members will have access to and handle your personal data. PolyU may disclose or transfer your personal data to service providers and contractors engaged in activities on behalf of PolyU within or outside Hong Kong solely for the purposes set out in paragraph 1 above.

   PolyU may also disclose your personal data when authorized or required by law and in response to requests from law enforcement agencies, government departments or regulatory authorities, or where required to protect PolyU’s rights or properties.

    

4. Access and Correction of Personal Data

   You have the right to request for access and correction of your personal data held by PolyU. Any data access and correction request according to the Ordinance should be made in writing to POC by email at sepoc@polyu.edu.hk. A fee may be imposed for processing your data access request.

    

5. Security, Accuracy and Retention of your Personal Data

   PolyU takes reasonable precautions to prevent the loss, misappropriation, unauthorized access or destruction of your data. PolyU also takes reasonable steps to ensure that all personal data held by it is accurate, complete, correct and reliable for the intended use.

   Your personal data will be retained by PolyU according to its policy on retention of data and records.

    

6. Privacy Policy Statement

      You may refer to https://www.polyu.edu.hk/web/en/privacy_policy_statement/ for the Privacy Policy Statement of PolyU.

To maintain openness, fairness and integrity of PolyU, the Applicant and/or Team and/ or the Company should be aware of the following relevant clauses to fulfil the Probity Requirements:

(a) The Applicant and/or Team and/ or the Company should observe the Prevention of Bribery Ordinance (“POBO”) (Cap. 201, Hong Kong Legislation) and prohibit its directors, employees, sub-contractors, agents and other personnel who are in any way involved in the project from offering, soliciting or accepting any advantages as defined in the POBO in relation to the project.

(b) The Applicant and/or Team and/ or the Company is prohibited from offering any advantages, whether directly or indirectly through a third party, to PolyU’s members of the Council, committees and sub-committees, staff and advisors, while having dealings of any kind with PolyU.

(c) The Applicant and/or Team and/ or the Company is required to comply with anti-bribery laws and regulations in foreign jurisdictions when conducting business overseas and/or set up legal entities in foreign locations to support local operations.

(d) The Applicant and/or Team and/ or the Company must promptly declare and notify PolyU in writing of any potential or actual conflicts of interest as soon as they become aware of them. A conflict of interest includes, but is not limited to, situations where the private interests of the Applicant and/or Team and/ or the Company or its personnel conflict with or compete with their role, duties, and impartiality under the Scheme.

(e) The Applicant and/or Team and/ or the Company is required to take all necessary measures (including by way of a code of conduct or contractual provisions) to ensure that its directors, employees, sub-contractors, agents and other personnel who are in any way involved in the project are aware of and comply with the requirements as set out in this provision.