Email is the official communication channel in the University.  Staff Email service provides to all current PolyU Staff. PolyU Connect Email service provides lifelong service to all current students, alumni and retirees. This is a hosted private cloud service provided by Microsoft Office 365. 


The default email address is:

  • Staff Email: <Preferred Address Name>

  • PolyU Connect Email: <Preferred Address Name>


The main features of MS Office 365

MS Office 365 includes the popular Office features online and allows users to better prepare coursework, collaborate with fellow instructors, and share curriculum and calendars, etc.


Email and Calendars
[Outlook/Exchange Online]

Cloud-based email and calendars powered by Microsoft Exchange Online.

  • 50 GB storage per user
  • 25 MB per mail

Web Conferencing
[Skype for Business]

Online meetings with audio and video, desktop sharing and virtual whiteboard.

  • Excellent for distance learning; and
  • Borderless connection/chatting with peers

Office Web Apps

Create and edit MS Word, Excel, PowerPoint and OneNote documents using the favourite web browser.

Cloud Based Online Storage
[OneDrive for Business]

Store and share files and documents with classmates/peers over the cloud based online storage, OneDrive for Business.  This can be synchronized with your hard-drives.

  • 5 TB online storage

Team Site
[SharePoint Online]

Create and manage custom team-focused and project-focused sites for collaboration easily.

MS Office(1)
[Office 365 ProPlus]

Install the latest Office version of the following apps:

  • Word, Excel, PowerPoint, Outlook, Skype for Business, OneNote, Access, Publisher, InfoPath

on 5 PCs or Macs, 5 tablets (Windows, iPad and Android) and 5 phones.

Social Network(2)
[Yammer Enterprise]

It’s a PolyU-wide Facebook like social networking tool that helps to connect to right people, share information across teams and organize around projects.


(1) Office 365 ProPlus Software provides for CURRENT STUDENTS/STAFF ONLY. Once you are no longer a CURRENT STUDENT/STAFF, this feature will be disabled after 5 calendar days.

(2) Yammer Enterprise provides for CURRENT STAFF ONLY.


When using the PolyU Connect Email, Staff Email or Mailing List Management services, please observe the related guides and policies: