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Am I Eligible to Apply?

The Summer Exchange Programme offers PolyU undergraduate students to spend a summer at one of our Partner institutions. Please click here to see a list of available destinations for Summer Exchange 2020.


All full-time PolyU undergraduate students in UGC-funded programmes, except final-year students, in any faculty/school are welcomed to join the Summer Exchange Programme.

Please feel free to download the Briefing PPT slides (2020 Summer Outbound) here for reference.

 

Update on Programme Arrangements in Response to the COVID-19 Outbreak

In view of the latest global situation pertaining to the novel coronavirus, Summer Exchange Programmes 2019-20 is cancelled.  No exchange offers nor GEO subsidy shall be distributed.



When and How to Apply?

You are required to complete the Summer Exchange Online Application Form from 16 December 2019 to 11:59PM, 19 January 2020. To complete the Online Application Form, you need to submit a 150 words personal statement so please prepare in advance. Late / incomplete application will not be processed.

You can pick up to 5 preferred choices of exchange institutions/programmes and it is your responsibility to ensure the chosen Host institutions have the appropriate programmes, subjects and credit transferability to fulfill your degree requirements at PolyU. Please check with your academic department if you have any concerns.

 

You will be informed by email to sign up for an interview slot between 4 - 5 February 2020 (3:00 - 5:00PM) at GEO office. Interview with the Global Engagement Office will be taken place from 11 to 13 February 2020, please make sure you will be available during the interview period and no alternative interview format could be arranged. Details of the interview process will be sent to successful applicants by email.

 

GEO will announce offer results to students via email from late February till March. Students should confirm their offer by the offer acceptance deadline. Upon students’ confirmation, GEO will send out confirmation email and nominate you to Partner institution. Once you have received your confirmation of nomination, you can start preparing for the application to your Host institution. You must submit your application to Host institution by application deadline. If Host institution requires you to submit your application via Home university, you should consult GEO and submit a complete set of documents to GEO at least two weeks before the application deadline. Late submission will jeopardise your submission.

 


 

Budgeting

As an exchange student, your summer tuition fee is waived. Keep the following costs in mind when budgeting for an exchange.

  • Round trip ticket
  • Accommodation
  • VISA application fees
  • Insurance
  • Daily expenses (food, laundry, etc.)
  • Textbooks and stationery

The costs of the above may vary from country to country, so make sure you check the Host institutions’ website for more information.

 


Financial Support

Global Exchange participations are supported by a range of financial assistance. Eligibility and exact amount vary across destinations and durations.

Details will be provided to successful participants during the Pre-departure Briefing in April and in a follow-up email from GEO. Online Application for GEO Exchange Funding by said deadlines is required. No late application will be entertained.

Your Faculty/School/Department may offer additional sponsorships and/or scholarships aim at covering expenses such as flights, accommodation or living costs. Check with your Faculty/School/Department and/or Student Affairs Office for further details.

The subsidy provides financial assistance to students participating in Global Exchange at PolyU’s Student Exchange Partner institutions with tuition fee waiver and earn credit(s) upon completion of such Exchange. Exchange period is at least 4 weeks for Summer Exchange.

You are eligible to the funding:

  • The first GEO outbound exchange activity during your entire undergraduate study; and
  • If you are a full-time UGC-funded degree-seeking undergraduate students (Local and Non-Local) participating in Global Exchange programmes; and
  • If you have attended all briefing sessions as required by GEO before departure

Education Bureau of the HKSAR Government offers Means-tested and Non-means-tested Schemes in support of Global Exchange. Read below for eligibility:

 

Means-tested Schemes

  • You are a Local student with a Hong Kong Identity Card and enrolled in full-time undergraduate programme
  • You are a recipient of grant under the Tertiary Student Finance Scheme – Publicly-funded Programmes by Student Finance Office (SFO); OR your family member is a recipient of the Comprehensive Social Security Assistance (CSSA)

 i. Scheme for Subsidy on Exchange (SSE)

  • You participate in a Global Exchange for 4 weeks or more in summer
  • You are eligible for SSE once only throughout your undergraduate studies

ii. Scheme for Means-tested Subsidy on Exchange to "Belt and Road" regions (Means-tested SSEBR)

  • You participate in a Global Exchange in a "Belt and Road" regions (except Chinese Mainland, Taiwan and Macau) for 4 weeks or more in summer
  • You are eligible for Means-tested SSEBR twice at most at two different "Belt and Road" regions, subject to maximum amount of subsidy to be received, i.e. HKD60,000, discounted by your level of student finance approved by SFO.

 

Non-means-tested Scheme

i. Non-means-tested Subsidies on Global Exchange to "Belt and "Road" regions (Non-means-tested SSEBR)

  • You are a Local student with a Hong Kong Identity Card and enrolled in full-time undergraduate programme.
  • You participate in a Global Exchange in any "Belt and Road" regions except Chinese mainland, Taiwan and Macau.
  • You are eligible for Non-means-tested SSEBR once only throughout your undergraduate studies.

  ii. Non-means-tested Subsidies on Global Exchange to Chinese Mainland (Non-means-tested MES)

  • You are a Local student with a Hong Kong Identity Card and enrolled in full-time undergraduate programme.
  • You participate in a Global Exchange in Chinese Mainland.
  • You are eligible for Non-means-tested MES once only throughout your undergraduate studies.
GEO Subsidy for Global Exchange
Destinations GEO Subsidy for Global Exchange
Americas HKD11,000
Australasia HKD11,000
Europe HKD11,000
Israel HKD11,000
Japan / Korea / Singapore HKD10,000

 Chinese Mainland
(Guangdong Province)

HKD5,800 
 Chinese Mainland 
(Outside Guangdong Province)
HKD4,100 
 Taiwan HKD6,000 
Other parts in Asia

HKD8,000

 

HKSAR Government Subsidy

Means-tested Schemes

i. Scheme for Subsidy on Exchange (SSE)

ii. Scheme for Means-tested Subsidy on Exchange to "Belt and Road" regions (Means-tested SSEBR)

The amount of Government Subsidy is calculated by applying the approved level of student finance to the maximum level of subsidy based on the latest available application result from Student Finance Office (SFO).

 

** Formula: (Destination + Duration) x %

Destination (HKD)

+

Duration (HKD)

x

**Proportion of Grant (%) approved

as advised by The Student Finance

Office (SFO)

Asia (Inc Middle East)  3,000

Africa                              7,000

Oceania & Europe         8,000

North America               9,000

Central & South America & Caribbean 15,000

14-28 days   6,000

29-90 days  10,000

91-180 days  25,000

** The amount of financial level will be adjusted upward to 50% if the level of student finance approved by SFO is lower than 50%

 

Non-means-tested Scheme

** Formula: (Destination + Duration)

Destination (HKD)

+

Duration (HKD)

Asia (Inc Middle East)   900

   Africa                         2,100

Oceania & Europe       2,400

Central & South America & Caribbean 4,500

14-28 days 1,800

29-90 days 3,000

91-180 days 7,500

 

You must declare to GEO if you receive sponsorship(s) and/or scholarship(s) from other source(s). You are required to provide relevant document(s) of such funding you receive.

PolyU reserves the right to withhold the payment of GEO Funding for Global Exchange/Government Subsidy if you do not declare other funding received (whether it is received before or after the approval of your application).

As a PolyU Global Exchange student, you are obliged to:

  • Be a PolyU Ambassador and help to promote exchange opportunities at PolyU to fellow students at your Host university
  • Submit Post-Exchange report within one month of the completion of your exchange period
  • Be a peer advisor at least twice after your return from exchange study to provide advice and sharing your experience to future outbound students

If a student does not fulfill the above obligations, PolyU reserves the right to claw back paid exchange funding.



Enquiries

If you have a question that isn’t answered above, talk to a student mobility advisor. Please state clearly your name, PolyU student ID number, exchange period and destination in your enquiry, whenever it is by email or on telephone; or you can even book-in for a private session, email us the date and time at least 2 working days in advance.

Email: outbound.exchange@polyu.edu.hk

Tel: 2766 5116

Walk-in enquiry hours: Mondays to Fridays (except public holidays): 3:00pm – 5:00pm

Address: Global Engagement Office, ST305, 3/F, Ng Wing Hong Building

 

 

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