Page 6 - One-Stop Guide for Student Organisations

OTHER IMPORTANT POINTS TO NOTE

POLYU

Protection of Personal Data
Use of University’s Name
(Privacy)

Requests for
Name of Student
Student Activity Sponsorship
Organisation Every student organisation, as data user who
(in cash or in kind) controls the collection, holding, processing,
disclosure, transfer or use of personal data, has
to observe the personal data privacy rights of
Students and student organisations a data subject. Find out more about the ‘Data
Students and student organisations wishing to use the Title of the HKPUSU and its Student groups other Protection Principles’ at
wishing to represent the University University in the name of any sub-organisations than HKPUSU http://www.pcpd.org.hk/ .
in any activity they engage must student organisation must have the
rst obtain the President’s written written approval from the
permission. Without this written President. Students other than HKPUSU
permission, students must not The University has an absolute Written permission
are not allowed to solicit
claim to represent the University in discretion to give, refuse to give or must be obtained sponsorship or donation from
any circumstances, including to take back given authority to any from the Union
correspondence with the press or student organisation to use the Council of HKPUSU. internal or external parties.
Fundraising proposals on
the public. Title of the University in its name. worthwhile projects should be
sent to SAO for consideration
Authority for the use of the Title of the University in
the name of any student organisation from the The HKPUSU logo,
President will only be given upon the signing and together with a statement
returning to the University a “Deed of Undertaking” explaining that HKPUSU is
or an “Acknowledgement of Compliance with the registered under the
Statement of Policy and Conditions” as provided by Societies Ordinance and
the University. that HKPUSU is an
independent organisation,
must be
Student organisations should not use the PolyU logo without prior pre-printed/included in
authorisation, unless the event is jointly organised with PolyU the letters of HKPUSU and
departments. its sub-organisations for
Obtain advice from SAO, if needed. such requests.