Page 3 - One-Stop Guide for Student Organisations
P. 3
EVENT MANAGEMENT
Copyright works involved Safety & Insurance
External parties involved
Proper licence from the copyright
owner or licensing agents
F59 concerned should be obtained. Responsibilities as Group Personal Accident
Such documents are essential when Organisers of Mass Health and Safety Issues
booking event venues. Activities Insurance Coverage Safety comes rst. Observe
Form (You may refer to here.) Stay vigilant to perform risk Students taking part in the University safety
(HKPUSU/ NLSA/ assessment against any o cially recognised activities guidelines on campus events
separate sheet) organised by student organi- in the process of activity
communicable diseases and
other possible crises when sations are within the cover- planning, irrespective of the
age of the PolyU Group
scale of the activity. Activity
planning mass activities. Personal Accident Insurance organisers should ful l health
The form must be submitted Music Movie Student organisations should Policy acquired annually. and safety requirements and
take every precautionary
to SAO at least 3 weeks prior measure to ensure the safety exercise their due diligence to
to the first day of activity. of both participants and minimise any risks.
organisers.
CASH HKRIA PPSEAL MPLC, other
licensing
bodies
**Bear in mind the 3-week rule to
avoid delay in venue booking. In
general, venue booking cannot Should there be any incidents, the student
proceed without the document in-charge of the activity should report to
showing University’s official SAO and submit the Accident/Incident
approval for holding student Report Form within 72 hours of the said
activities involving external incident.
parties. SAO sta would advise the necessary
claim procedures.
