Page 4 - One-Stop Guide for Student Organisations

CAMPUS VENUE BOOKING

Outdoor venues Indoor venues
Covered wing podiums

Promotion counters
(podium counters outside
VA building)

Other Venues (e.g. Chan Sui
Kau & Chan Lam Moon
Chun Square, area outside Chiang Chen Communal Global Homantin Hall Hunghom Hall Jockey Club Lecture Halls/ Sports Facilities SU Activity
Chiang Chen Studio Studio Theatre Facilities Student Hub Function Room Function Hall Auditorium Classrooms (for sports event only) Venues
Theatre)

Function Room Online
Form Booking Form Form application
(for HKPUSU) (HKPUSU/ NLSA) via POSS
Venue Venue Venue Venue Venue POSS
Booking Booking Booking Equipment Booking Booking
Form Form Form Rental Form Form Return the form to Form
With event set-up SAO reception at least
10 working days in
advance of the
Apply at least Apply 60 days Submit forms to Submit to JCA booking period. Submit Only the
Hall Administration
1. Layout plan 3 weeks in in advance. (homantin.halls@polyu.edu.hk) not less than Sports Chairperson of
advance of the
3 months but
2. Campus Event Risk event date. at least 14 days before the event not more than Equipment organisation
Assessment Form date. 9 months in Loan Form registered
2 weeks
under
advance of the If the activity involves food in advance. HKPUSU can
month of hire. & drinks, performance on submit
stage, setting up of event
Need to have the form(s) booths/stalls/painting or application.
endosed by Dean of Students artwork production, submit
before submission. the Campus Event Risk
You may apply for Assessment Form ( Indoor
Submit the complete set of a venue subsidy Venue) to SAO reception at
documents to CFSO/HSO at Settle hall booking fee & from the Matching least 14 calendar days from
least 14 calendar days prior equipment rental at least Fund for Student the start date of the activity.
to the event date. 7 days before the event date. Hirers of Jockey
Club Auditorium.