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Forms for Research Students

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- Admission
- Study
- Coursework
- Examination/Award
- Student ID Card
- Attachment Programme
- Personal Data
- Ethical Clearance and Related Requests
- University’s Master Clinical Trial Insurance

 

Admission

Form No.

Form title

MS-Word format

PDF format

Last revision date

-

Application for Concurrent Enrolment

Please click Download to obtain Form AR38 and return the completed form to the Academic Registry for processing.

RC/1

Application for Admission of Full-time/Part-time MPhil/ PhD Student

Download

Download

Sep 2019

RDC/1A

Research Degree Proposal
This is optional at the PRELIMINARY application stage.
[You are strongly advised to contact the Departmental staff member who will be the Chief Supervisor of your future research degree studies before submitting a research degree proposal.]

Download

Download

Dec 2018

RC/49

Application for Confirmation of Supervisory Arrangements and Approval of Research Degree Proposal

Download

Download

Aug 2018

RC/J4

Study Plan for the Joint PhD Programmes Leading to Dual Awards (Applicable to joint PhD students only)

Download

Download

Jan 2018

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Input the Bank Account Number for Receipt of Research Studentship and other Payments from the University

Please input / update the bank account numbers via the Finance Office’s  Student Account Enquiry  System

Study

Form No.

Form title

MS-Word format

PDF format

Last revision date

RC/4

Research Student Application for Attending an Overseas / Local Conference

Download

Download

Apr 2019

RC/19

Application for Testimonial

[Applicable for RPg students admitted in the 2017/18 cohort and before (i.e. admitted on 30 June 2018 or before)]

Download

Download

Sep 2019

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Application for Testimonial

[Applicable for RPg students admitted from the 2018/19 cohort onwards (i.e. admitted on or 1 September 2018 or after)]

Form AR4 via eStudent (On-line) for current year students/graduands with access to eStudent

Form AR4a (click Download for the form) for leavers without access to eStudent

RC/21

Withdrawal Notification

Download

Download

Sep 2018

RC/22

Application for Deferment of Study

Download

Download

Sep 2018

RC/28

Application for Reinstatement of Registration

Download

Download

Aug 2018

RC/31

Application for Leave of Absence

Download

Download

Aug 2018

RC/38

Application for Vacation Leave for Research Students

Download

Download

Aug 2018

RC/39

Confirmation of Registration and/or Transfer between MPhil and PhD

[Applicable to research students admitted before 1 July 2015]

Download

Download

Jan 2016

RC/39A

Confirmation of Registration and/or Transfer between MPhil and PhD

[Applicable to research students admitted after 1 July 2015]

Download

Download

Feb 2017

RC/J6

Confirmation of Registration

(Applicable to joint PhD students only)

Download

Download

Jan 2016

RC/45

Application for Change of Mode of Study

Download

Download

Feb 2019

RC/52

Application for Change of Supervisor(s)

Download

Download

Aug 2018

RC/54

Research Student Application for Study Trip and/or Attending Short Course / Seminar / Workshop

Download

Download

Apr 2019

RC/61

Application for Taking up part-time Employment

Download

Download

Jan 2018

Coursework

Form No.

Form title

MS-Word format

PDF format

Last revision date

RC/26

Coursework Study Programme for MPhil/PhD Student

Download

Download

Aug 2018

RC/27

Assessment Report for Guided-study Subject

Download

Download

Aug 2015

RC/30

Application for Transcript of Studies

[Applicable for RPg students admitted in the 2017/18 cohort and before(i.e. admitted on 30 June 2018 or before)]

Download

Download

Sep 2019

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Application for Transcript of Studies

[Applicable for RPg students admitted from the 2018/19 cohort onwards(i.e. admitted on 1 September 2018 or after)]

 

Form AR3 via eStudent (On-line) for current year students/graduands with access to eStudent

Form AR3a (click Download for the form) for leavers without access to eStudent

RC/33

Application for Transfer of Credits from Recognised Previous Studies

Download

Download

Sep 2018

RC/36

Application for Withdrawal from Subjects

Download

Download

Sep 2019

RC/48

Notification of Transfer of Credits from Studies Taken Outside PolyU After Admission

Download

Download

Sep 2018

Examination/Award

Form No.

Form title

MS-Word format

PDF format

Last revision date

-

Application for Certification of Award (Research Degree Programmes)

[For research students who have lost their original award parchments and require an official document to certify the awards they have attained at PolyU.]

Please click Download to obtain Form AR106 and return the completed form to the Academic Registry for processing.

RDC/2B

Notice of Intention to Take Thesis Examination

Download

Download

Sep 2018

RC/7

Report on Output arising from Research Studies at PolyU

Download

Download

Jun 2017

RC/18

Thesis Approval Form

Download

Download

Jan 2019

RC/18A

Thesis Approval Form (for Thesis Revision)

Download

Download

Jan 2019

RC/32

Application for a Certified True Copy

[Applicable for RPg students admitted in or before the 2017/18 cohort and before(i.e. admitted on 30 June 2018 or before)]

Download

Download

Aug 2018

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Application for Certification of True Copy

[Applicable for RPg students admitted from the 2018/19 cohort onwards(i.e. admitted on 1 September 2018 or after)]

Please click Download to obtain Form AR5 and return the completed form to the Academic Registry for processing.

RC/43

Recommendation of the Board of Examiners on a Candidate for the Degree of Master of Philosophy

Download

Download

Sep 2014

Sample

RC/44

Recommendation of the Board of Examiners on a Candidate for the Degree of Doctor of Philosophy

Download

Download

Sep 2015

Sample

RC/44A

Recommendation of the Board of Examiners on a Candidate for the Degree of Doctor of Philosophy (2nd Viva)

Download

Download

Sep 2015

RC/46

Proforma for completion by the nominee of the Board of Examiners

Download

Download

Aug 2013

RC/56

Declaration of Ownership of Work

Download

Download

Jun 2015

RC/58

Research Student Oral Examination Expenses Claim Form

Download

Download

Feb 2019

RC/62

Thesis Submission without the Approval of the Chief Supervisor

Download

Download

Jan 2019

Student ID Card

Form No.

Form title

MS-Word format

PDF format

Last revision date

RC/25

Application for Replacement of PolyU Student Identity Card

[Applicable for RPg students admitted in the 2017/18 cohort and before (i.e. admitted on 30 June 2018 or before)]

Download

Download

Aug 2018

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Application for Replacement of PolyU Student Identity Card

[Applicable for RPg students admitted from the 2018/19 cohort onwards (i.e. on admitted 1 September 2018 or after)]

Please click Download to obtain Form AR2 and return the completed form to the Academic Registry for processing.

RC/40

Declaration on Loss of PolyU Student Identity Card

Download

Download

Aug 2018

Attachment Programme

Form No.

Form title

MS-Word format

PDF format

Last revision date

RC/50

Application for the Research Student Attachment Programme
(Out-going PolyU Students)

Download

Download

Feb 2019

RC/51

Application for the Research Student Attachment Programme
(In-coming Visiting PhD Students)

Download

Download

Mar 2016

Personal Data

RC/24

Personal Data Amendment

[Applicable for RPg students admitted in the 2017/18 cohort and before (i.e. admitted on 30 June 2018 or before)]

Please access the Research Student Portal

 

Application for Amendment of Personal Data

[Applicable for RPg students admitted from the 2018/19 cohort onwards (i.e. admitted on 1 September 2018 or after)]

Please click Download to obtain Form AR1 and return the completed form to the Academic Registry for processing.

 

Update Personal Data via eStduent (On-line)

[Applicable for RPg students admitted from the 2018/19 cohort onwards (i.e. admitted on 1 September 2018 or after)]

Please access the eStudent

Ethical Clearance and Related Requests

Animal Subjects Ethics Sub-committee

Form No.

Form title

MS-Word format

PDF format

Last revision date

-

Online Application for Ethical Review for the Use of Animals in Teaching or Research

(to be submitted by students’ supervisor)

     

ASESC 4

Application for Extension of Approval Validity Period

Download

Download

Oct 2014

ASESC 5

Application for Revisions to Approved Protocol

Download

Download

July 2014

Human Subjects Ethics Sub-committee

Please access the Human Subjects Ethics Application Review System (HSEARS).

Clinical Research Ethics Sub-committee

Form No.

Form title

MS-Word format

PDF format

Last revision date

CRESC Checklist

Checklist for Clinical Research Ethics Approval Application

Note: This checklist is to help you evaluate if your project is clinical and thus is required to obtain ethics approval from the Clinical Research Ethics Sub-committee.

Download

Download

May 2019

CRESC 1

Application for Clinical Research Ethics Approval

Download

Download

Apr 2019

CRESC 3

Application for Change to Approved Project Involving Clinical Trials

Download

Download

Jun 2019

University’s Master Clinical Trial Insurance

Form No.

Form title

MS-Word format

PDF format

Last revision date

RC/63

The University’s Master Clinical Trial Insurance Application

Download

Download

Oct 2019

RC/65

Report of Incident Related to Test/Trials Involving Human Subjects (for projects included in the University’s Master Clinical Trial Insurance)

Download

Download

May 2018

 

Last update: 08 October 2019

 

 

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