1) Admission Policy for Full-time Research Students
2) Residential Period
Research students are admitted to the Student Halls for a period of about one year which starts from the check-in date and ends on the last day of the 12th month (e.g. For check-in on any day in June of the admission year, the expected check-out date will fall on 31 May of the following year) or at the end of the normal study period, whichever is the earlier, regardless of student’s move between different Halls during the residential period.
Hall residents who check out earlier than the agreed accommodation period will have to pay an administrative charge, which can be waived if they can fulfill one of the conditions stated in “Regulations Governing Hall Residence” Section K Clause 3.
For hall residents who are unable to check out of the Student Halls for whatever reasons after the specified residential period, they will be subject to a Late Check-out Surcharge on a daily basis on top of the daily lodging fee:
| Late Check-out | Daily Surcharge | |
|---|---|---|
| Students check-in on or before 30 April 2024 | Students check-in from 1 May 2024 onwards |
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For the 1st month |
$50 per day | $200 per day |
| For the 2nd month | $80 per day | |
| For the 3rd month | $150 per day | |
Note: New surcharge will start to apply on new RPG residents who check-in hall from 1 May 2024 onwards and the existing surcharge mechanism will continue to apply on the current RPG residents.
3) Options of Student Halls
A) Student Halls of Residence (Hung Hom)
The Boyan Hall at the Student Halls of Residence (Hung Hom) is dedicated for postgraduate students. While the majority of student rooms are double rooms, a small number of single rooms are available.
B) Student Halls of Residence (Homantin)
For the Student Halls of Residence (Homantin), postgraduate students will be arranged to stay at different halls together with the undergraduate students. Single, independent triple, and 9-person-suite (in which contains 3 double and 1 triple rooms for 9 students) are available in Homantin Halls.
4) Room Allocation
The Hall Administration is responsible for allocating room type and room to the successful applicants and the applicants' preference as indicated in their application forms will be taken into consideration as far as practicable. Applicants should comply with the decision of the Hall Administration and if considered really necessary, they can apply for change hall/room within the same Student Halls. Subject to availability of hall places, the residents' request may be considered and entertained. In case of dispute, the decision of the Hall Administration is final.
5) First time Application
| For newly admitted research students who have not yet registered with PolyU, please submit on-line hall application via eAdmission. |
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| For newly admitted research students who have already collected their PolyU student ID card, and for current PolyU students who have not yet resided in PolyU Student Halls before, please submit on-line hall application via POSS. |
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Successful applicants will be informed by email around 2-4 weeks before the expected check-in date.
All students should study the Regulations Governing Hall Residence (Hung Hom) or Regulations Governing Hall Residence (Homantin) (subject to the final result of hall allocation) before submitting their hall application. It is assumed that they agree to comply with these regulations once they send in their application.
For any questions, please call (852) 3159 0000, or email to: student.halls@polyu.edu.hk
6) Application for Re-admission
A. Research students who have enjoyed residential provision are strongly advised to secure their own accommodation in the market. Students may apply for re-admission within the last 3 months of their residential period. Re-admission is not guaranteed and it is even harder to guarantee re-admission to the same Halls. The room rates for re-admitted research students will be higher. The remaining normal study period of successful applicants should be more than 6 months at the time of check-in. The length of residence, if successfully admitted, will be about 1 year (from the check-in date to the month end of the 12th month), or up to the end of normal study period, whichever is the earlier. The application for re-admission will be processed according to the Allocation Principles stated, subject to availability of hall places.
| All students should study the Regulations Governing Hall Residence (Hung Hom) or Regulations Governing Hall Residence (Homantin) (subject to the final result of hall allocation) before submitting their application for re-admission here. It is assumed that they agree to comply with these regulations once they send in their application |
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B. Special Warden Recommendation (SWR)
| Within the last 3 months of the residential period, hall residents who have significant contributions to their halls may request their Hall Wardens to recommend them to the Hall Admission Committee (HAC) for readmission to the same hall through SWR for an extended stay of 6 months, or until the end of their normal study period, whichever is the earlier. Interested parties should submit an online application at the latest 1.5 months before their expected check out date here. |
SWR application |
Subject to availability of hall places in individual halls, the HAC will consider and approve/disapprove the application of individual applicant with reference to the followings:
i) academic performance;
ii) personal conduct in the hall and the University;
iii) pass contributions to their halls;
iv) warden recommendation.
Hall residents may check their participation and contribution record here. For any questions, please contact the organizer of the relevant hall activity.
7) Hall Fees
8) Personal Information
It is the applicants’ responsibility to provide all the information requested in the application form and produce documentary proof to the Student Resources and Support Section (SRSS) of the Student Affairs Office (SAO) upon request. Upon completion of the Hall admission, the data of successful applicants will become part of the hall residential records. Applicants are advised to read the Personal Information Collection Statement here and on the Hall Application form carefully before submitting of their hall application.
It is the students’ responsibility to inform the Warden or the Hall Administration timely upon any changes of their personal particulars or student status e.g. change of emergency contact of next-of-kin; change in mode of study and deferment or withdrawal of study.
