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Service-Learning Handbook for Staff

Service-Learning Handbook for Staff aims to provide a comprehensive reference on implementing service-learning subjects. Staff members involved in service-learning subjects are encouraged to read through this Handbook and ensure full understanding of the policies, guidelines, resources and support related to service-learning at PolyU.

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Service-Learning Education Capacity Enhancement Scheme – Thematic Service Projects

The Service-Learning Education Capacity Enhancement Scheme (the “Scheme”) is funded by the Lee Hysan Foundation with the aim of consolidating and enhancing PolyU’s Service-Learning (SL) program and effectuation through a sustainable and integrated platform. The objectives of the Scheme are:

  • To consolidate PolyU’s SL experience of developing impactful and sustainable service projects for the local community;
  • To build up local SL model(s) to promote learning and teaching of SL among higher education institutions in HK; and
  • To bring in successful PolyU alumni in the field to promote tripartite collaboration among the university, alumni and students in serving the community.

Only credit-bearing SL subjects with local projects that bring a tangible benefit to the service beneficiaries and that are currently NOT receiving additional funding from sources other than the GUR funding will be considered. Each project should involve at least a team of 40 PolyU students per year.

Further details will be available here when calling for applications.

Enquiries

Tel: 2766 4376 Email: This email address is being protected from spambots. You need JavaScript enabled to view it. Office: TU428

Service-Learning Education Capacity Enhancement Scheme – 2-Year Thematic Service Projects (2017 and 2018)

The Service-Learning Education Capacity Enhancement Scheme (the “Scheme”) is funded by the Lee Hysan Foundation with the aim of consolidating and enhancing PolyU’s Service-Learning (SL) program and effectuation through a sustainable and integrated platform. The objectives of the Scheme are:

  • To consolidate PolyU’s SL experience of developing impactful and sustainable service projects for the local community;
  • To build up local SL model(s) to promote learning and teaching of SL among higher education institutions in HK; and
  • To bring in successful PolyU alumni in the field to promote tripartite collaboration among the university, alumni and students in serving the community.

The funding for 2-year Thematic Service Projects (2017 and 2018) is now open for application. Only credit-bearing SL subjects with local projects that bring a tangible benefit to the service beneficiaries and that are currently NOT receiving additional funding from sources other than the GUR funding will be considered. Each project should involve at least a team of 40 PolyU students per year. The funding will be approved for two years in principle, subject to the submission of annual progress reports with clear evidence of impact. The maximum funding is HK$60,000 per project per year.

The two sets of Guidelines for Applications and Application Form are attached. Completed application forms prior endorsed by the Head of the Host Department should be submitted to This email address is being protected from spambots. You need JavaScript enabled to view it. on or before 31 March (Friday).

Enquiries
Tel: 2766 4376           Email: This email address is being protected from spambots. You need JavaScript enabled to view it.           Office: TU428

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Service-Learning Education Capacity Enhancement Scheme Application Guidelines (2017 and 2018)
Project Application Form (2017 and 2018)

 

Date No. of Manuscript Accentuating the Positive Outcomes of Global Service-Learning through Collaborative Action Research
Sep 2018 1 Impact of International Service-Learning on Students' Learning and Development
Oct 2018 2 What matters in International Service-Learning: Students' Perspectives

 

Date No. of Manuscript Institution-wide Evaluation and Enhancement of Credit-bearing Service-Learning Subjects
Mar 2015 1 An Evaluation of the e-Learning Module on Service-Learning for Students at PolyU
Sep 2015 2 An Evaluation of Students' Experience and Outcomes of Service-Learning at PolyU 2012-14
Feb 2016 2 (updated) An Evaluation of Students' Experience and Outcomes of Service-Learning at PolyU: Updated Findings for 2014-15
Mar 2016 3 Impact of Mandatory Service-Learning Requirement on University Student Learning and Development
Mar 2016 4 Community Partner Feedback on Service-Learning Projects 2014-16
Sep 2016 5 A Multivariate Study of Factors Influencing Students' Learning Outcomes from Service-Learning
Dec 2016 6 Cross-Cultural Validation of the Global Citizenship Scale for Measuring Impacts of International Service-Learning
Dec 2016 7 Qualitative Analysis of Students' Experience and Outcomes of Service-Learning at PolyU

 

Date No. of Report Report
Dec 2017 1 An Evaluation of Students’ Experience and Outcomes of Service-Learning at PolyU: Updated Findings for 2016/17
Dec 2017 2 Community Partner Feedback on Service-Learning Projects: Updated Findings for 2016/17

 

Date No. of Toolkit Toolkit
Jan 2018 1 Educating Global Citizenship through International Service-Learning: A Toolkit for Teachers
Mar 2018 2 Developing Students' Intercultural Competences through International Service-Learning: A Toolkit for Teachers

 

PolyU users with NetID should enter the NetID and Netpassword to login to access the manuscript. For non-PolyU users, Please email us at This email address is being protected from spambots. You need JavaScript enabled to view it. if you are interested in the manuscript.

 
 

On OSL's Roles and Responsibility

Question:
What are the roles and responsibility of OSL vis-a-vis other SL-related PolyU committees on the implementation of SL Requirement?

 
Answer:
Committee on General University Requirements (CoGUR)
  • To be responsible to the Academic Planning Committee for the development and implementation of GUR subjects
  • To endorse, monitor and review these subjects on offer, including their quality and implementation

Sub-committee on Service-Learning Subjects (SCSLS)
  • To be responsible to CoGUR
  • To consider and to recommend to CoGUR subjects to be offered under the SLR
  • To monitor and review the SL subjects on offer, including their quality and implementation

Office of Service-Learning (OSL)
  • To provide professional and executive support to SCSLS:-
    • -   To implement the policies and guidelines laid down by SCSLS/CoGUR on quality assurance of SL subjects
    • -   To facilitate and support the call for, and the vetting of, subject proposals
    • -   To coordinate the offering of SL subjects in each semester.
 
Question:
What are the roles and responsibility of OSL vis-a-vis the Committee on PolyU Community Service Fund on funding for SL?

 
Answer:
Committee on PolyU Community Service Fund (CoCSF)
  • To oversee the use, execution and administration of the Community Service Fund
  • To make the funding decisions on applications

Office of Service-Learning (OSL)
  • To provide professional and executive support to CoCSF:-
    • -   To facilitate and support the call for, and the vetting of, funding applications
    • -   To monitor the progress of approved projects
    • -   To liaise with applicants, project leaders, Alumni Affairs and Development Office (AADO) and Finance Office (FO)
    • -   To draft proposals for funding support from external donors
 

On Funding

Question:
Is there any funding support from the University for running SL subjects?

 
Answer:
Service-Learning subjects are funded by the University and the money will be allocated to the one-line budget of the subject offering departments each year. In view of their unique nature, SL subjects are getting higher funding support than normal GUR subjects, so as to cover the extra costs required in carrying out the subject-related service projects. For details, please contact OSL via This email address is being protected from spambots. You need JavaScript enabled to view it. or 2766 4376.
 
Question:
How can the funds allocated to SL subjects be used?

 
Answer:
The funds allocated to SL subjects are to be used on subject-related expenses only, including both the teaching and service components of the subject. In facilitate the smooth running of SL subjects and the related service projects, departments may consider using the funds to hire part-time staff to supervise students in service projects, if necessary. When hiring part-time staff, the prevailing human resources policies of the University should be observed. Departments can also collaborate with OSL or community partners in sharing out some of the training or project supervision work.
 
Question:
Are there any other funding sources to support servicing initiatives by staff, e.g. offshore SL projects or activities?

 
Answer:
Yes. The PolyU Community Service Fund (CSF) was set up to support servicing initiatives, both local and offshore, by PolyU staff and students. There are other funding opportunities and the latest information can be found HERE.
 

On Subject Development

Question:
Are there any guidelines for SL subject development?

 
Answer:
You are strongly recommended to get started by reading the "Guidelines for Subject Development"? Please feel free to discuss your ideas with your OSL Faculty Liaison Officer. There are workshops jointly organized by the OSL and Educational Development Centre (EDC) on the topic of developing SL subject proposals. Please watch out for notices.
 
Question:
Who approves SL subject proposals?

 
Answer:
The Sub-committee on Service-Learning Subjects considers and recommends SL subject proposals to the Committee on General University Requirements (CoGUR). CoGUR then endorses and recommends SL subject proposals to the Academic Planning and Regulations Committee and the Senate for implementation approval.
 
Question:
When is the next call for SL subject proposals?

 
Answer:
The Committee on General University Requirements calls for SL subject proposals from time to time. Please click HERE for details.
 

On Student Assessment

Question:
How should a SL subject be assessed?

 
Answer:
Given the large number and variety of credit-bearing SL subjects offered by different departments and the large number of staff involved in teaching and assessing students in those subjects, there is a strong need to ensure that:
  • There is consistency in the criteria and standards for assessing students’ performance to maintain parity and fairness in grading across different SL subjects;
  • All the common intended learning outcomes of SL subjects are properly assessed and students’ attainment of those outcomes are reflected in the overall subject grade awarded.
Please click HERE for details on PolyU’s General Assessment Regulations as applied to SL subjects, and a set of sample rubrics for assessing students’ achievement with regard to the four common learning outcomes of SL subjects.
 

For Risk Management

Question:
How to manage the potential risks involved in SL projects?

 
Answer:
SL subjects/projects involve out-of-classroom activities in different settings and places. PolyU staff, students and the related parties such as the service recipients may be exposed to risky situations that warrant special attention.
Please refer to the Risk Management Handbook, which aims to provide the SL subject/project leaders essential information and resources on risk management of SL activities. It helps the SL subject/project leaders to draw up a practical and effective risk management plan.
 

On Other Resources for Staff

Question:
Does OSL offer other references and resources for SL subject teachers?

 
Answer:
Yes. We have a SL Handbook and other resources for colleagues. Please check out HERE.
 
Question:
Whom should I contact if I have further questions?

 
Answer:
Please click Contact Us for our contact info.
 

 

 

Address

TU428, The Hong Kong Polytechnic University,

Kowloon, Hong Kong

Call

+ 852 2766 4376

Email

oslinfo@polyu.edu.hk

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