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UG Summer Research Abroad Sponsorship (USRA)

Download Application Guidelines

Download Research Programme Proposal Form

Download Departure Form

Download Completion Report Template

Call for Applications: USRA 2023/24

Aiming to enhance the research experience and international exposure of undergraduate (UG) students, the UG Summer Research Abroad Sponsorship (USRA) provides financial support to UG students to undertake research programmes under the guidance and supervision of academics at overseas pre-eminent universities.


Eligibility Criteria 

Applications must meet the following criteria:

  • the applicant, serving as Programme Coordinator, must be a full-time PolyU academic staff.
  • the research programme must be no less than six weeks in a face-to-face mode in collaboration with an overseas institution that ranked in the top 200 in the latest world university rankings or leading in the faculty’s respective disciplines.
  • the nominated students for the programme must be full-time non-final year UGC-funded UG students, who have not been granted USRA before.


Application Submission

Applications should be submitted to the Graduate School (GS) via D/SRC by 31 March 2024 by email at The application should include:

  • a completed research programme proposal form with the D/SRC endorsement, and
  • a collaboration letter issued by the hosting unit.


Application Selection and Funding Approval

The proposals will be assessed and selected by a selection panel on:

  • scientific merits of research activities;
  • impact of the research collaboration; and
  • benefits to students.

The financial sponsorship of a funded proposal is calculated as the number of students approved x student allowance. The student allowance consists of a subsistence allowance and a travel allowance, as shown below. The decision is subject to the availability of funding.


Student Allowance


Subsistence Allowance

Travel Allowance


10% of the rate of subsistence

allowance for Staff Development Activity set by

Finance Office (FO) (staff access only)


Europe / Australia


North America


Under this sponsorship, both the University and the students share the costs of the research programme. If necessary, students can seek additional funding from external sources to top up their subsistence allowance. However, travel allowance is not applicable for the top-up.

Responsibilities of Participating Students

    Upon receiving funding approval, participating students should:

  • submit the departure form with airfare receipt to the GS at least 3 weeks before departure;
  • arrange accommodation and necessary visa for the trip;
  • ensure insurance coverage is adequate for the duration of the trip;
  • submit a post-activity report about their experience and research outcome, along with the boarding passes, to the GS within 2 weeks upon the completion of programme, and
  • share the experience with future participating students.

  • GS reserves the right to claw back the sponsorship, should the student fail to complete the programme or fail to comply with the responsibilities above.


      Call for applications  1 February 2024
      Application submission deadline  31 March 2024
      Application selection and funding approval 15 April 2024
      Result announcement by email 30 April 2024
      USRA trip June 2024 – August 2024



    For application and enquiries, please contact the Graduate School by email at


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