Congregation Arrangements

  20th Congregation
  Invitation to the Congregation
  Change of Address/Telephone No./E-mail Address by Graduates
  Inclement Weather Arrangements
  Academic Gown
  Photo-taking Arrangements
  Collection of Award Parchment
  Frequently Asked Questions

20th Congregation

Congratulations on your successful completion of study!

The 20th Congregation of The Hong Kong Polytechnic University for the conferment of academic awards is scheduled to be held from from Saturday, 25 October to Saturday, 15 November 2014 on campus at the Jockey Club Auditorium (JCA).

The conferment of Honorary Doctorates, PhDs and Professional Doctorates of all Faculties/Schools is tentatively scheduled to be held on the morning of 25 October 2014. The conferment of all other levels of awards, from sub-degree awards up to Master's Degrees, including MPhil, will be conducted at separate Faculty/School* Conferment Sessions according to the schedule below. Detailed sessional arrangements will be announced in August 2014.

*School refers to the School of Design and the School of Hotel & Tourism Management




DateConferment Session(s)
25 October 2014Doctoral and Honorary Degrees
28 – 29 October 2014

Faculty of Health and Social Sciences (FHSS) 

30 October – 1 November 2014Faculty of Business (FB)  
4 – 5 November 2014Faculty of Construction and Environment (FCE)  
6 November 2014School of Design (SD) 
7 November 2014School of Hotel and Tourism Management (SHTM)
8 November 2014Faculty of Humanities (FH) 
11 – 12 November 2014 Faculty of Applied Science and Textiles (FAST) 
13 – 15 November 2014Faculty of Engineering (FENG) 



Invitation to the Congregation

Invitation letters from the University will be sent to eligible graduates in early September 2014.

Graduates will be required to register their attendance and indicate their gown hiring requirements online in September 2014. Details will be available in August 2014.



Change of Address/Telephone No./E-mail Address by Graduates

In order to ensure that you will receive the invitation letter from the University, please notify us as soon as possible if your address, telephone number and/or E-mail address has been/will be changed. Update can be made via eStudent ( > select ‘My Profile’ > ‘Personal Details’ > ‘Update’) or AS Form 1.




For further enquiries on Congregation arrangements, please contact the office responsible for the relevant conferment sessions as follows:

Conferment Session(s)Contact Person                  E-mail Address

Telephone No.              

Fax No.           
Doctoral Degrees of all Faculties/SchoolsMs Mandy Pang
Miss Yvonne Lai 2766 5181
2766 4273
2334 4625
FASTMs Patricia Kong
Ms Yammie Wong
Ms Ivy Tsui 5057
2766 5058
2766 5059
2362 2578
FBMiss Elaine Cheng 2766 5091 2362 5773
FCEMs Becky Chang
Miss Coey Lo

2766 5039
2766 5029
2362 2574
FENGMs Olivia Wong 5043 2176 4563
FHSSMs Cindy Wong
Ms Viola Chan 5075
2766 5077
2363 0146
FHMs Mandy Ching
Miss Candy Wong 3400 8212
3400 8217
2363 8955
SDMiss Florence Lam 2766 54742774 5067
SHTMMiss Maggie Ng
Miss Winnie To
3400 2196
3400 2232
2362 9362

For gown-related matters, please call the enquiry hotline at 2766 5151/2766 5155.



Inclement Weather Arrangements

In case of the likely hoisting of Typhoon Signal No. 8 during the Congregation period, AS and the Faculty/School concerned will decide whether the Conferment Session scheduled on the following day will be cancelled. Announcement on change of date will be posted at AS Homepage ( and the affected Faculty/School's webpage. Graduates concerned will also be informed about the change via SMS.



Academic Gown

  • Graduates attending the 20th Congregation are required to wear the academic gowns specific to the particular award. 
  • Graduates can tailor their own academic gowns following the specified colour and style for the appropriate level of award.
  • Academic gowns are also available for hiring from the University at the gown hiring fee of HK$100, which is non-refundable.
  • Graduates can opt to collect the gown either by local postal delivery service (without additional charges) or in person on PolyU campus (schedule and other details will be announced in August 2014). 


Types and Sizes of Academic Gowns

Types of Gown (please click for details)

Award Type




Doctoral DegreeÖÖÖ
Master's DegreeÖÖÖ
Postgraduate Diploma/ Postgraduate CertificateÖÖ 
Bachelor's DegreeÖÖÖ


Sizes of Gown

Sizes of Gown (Body height)Small5'3" (1.6 m) or below
Medium5'4" - 5'7" (1.6 m - 1.7 m)
Large5'8" (1.73 m) or above
Size of Cap (The circumference around the head at one inch above eye brows and ears.)Small21.5" (55 cm) or below
Medium22.5" (57 cm)
Large23" (58 cm) or above
How to Put on Your Gown
For Doctoral Degrees
  1. A light colour shirt will match nicely with your gown.
  2. Put the hood over the gown, rest it on your shoulders, and secure it by putting the string loop at the tip of the hood around a button of your shirt.
  3. Ensure the hood is in a V-shape and slightly opens at the back.
  4. You should wear the bonnet with the tassel on the left.
For Bachelor's Degrees/Master's Degrees/Postgraduate Awards (PgD/PgC)
  1. A light colour shirt will match nicely with your gown.
  2. Put the hood over the gown, rest it on your shoulders, and secure it by putting the string loop at the tip of the hood around a button of your shirt.
  3. For the graduates of Bachelor's and Master's Degrees, the peak of the mortarboard should be pointing at the centre of your forehead with the tassel on the left.
Videos Clips (Click here to download the RealPlayer.)
學士學位 / 深造文憑及證書 / 碩士學位
学士学位 / 深造文凭及证书/ 硕士学位
Bachelor's Degrees / Postgraduate Awards / Master's Degrees
English version)
Doctoral Degrees
English version)


Telephone: 2766 5151/2766 5155



Photo-taking Arrangements

To capture the memorable moments of your graduation, the University will arrange professional photographers to take photographs for graduates during the conferment ceremonies. Graduates can order the photographs from the company afterwards. Details on the photo-ordering arrangements will be available nearer the time of the Congregation.



Collection of Award Parchment

The award collection period for 2014 is as follows:

28 November – 6 December 2014
Monday - Friday 1:00 pm - 8:00 pm
Saturday1:00 pm - 6:00 pm

Research Degrees graduates should approach the Research Office (E-mail:, Telephone: 3400 3635) for assistance. For graduates of programmes conducted in the Chinese mainland, please click 
here for more information.




Frequently Asked Questions

About Congregation

Q: How many guests can each graduate bring to the Congregation?
A: Each graduate will normally be offered 2 guest tickets. Graduate will be required to register their attendance and the number of guest tickets required online at the ‘Congregation Booking’ tabpage of eStudent ( For research graduates of MPhil and PhD, the registration URL can be accessed via Additional guest tickets can be offered only when there are spare seats available.
Q: Can I take photographs during the Conferment Ceremony?
A: The University has arranged professional photographers to take photographs during the Conferment Ceremony. To avoid interrupting the process of the ceremony, the audience is not allowed to leave their seats for taking photographs during the Conferment Ceremony.
Q: Is there a dress code for the graduates attending the Congregation?
A: The Congregation is a formal occasion. Casual wears like sneakers, flip-flops, jeans are not appropriate for the occasion.
Q: What will be the language of the Conferment Ceremony?
A: The Conferment Ceremony will be conducted in English.

About Academic Gown

Q: Can I hire the gown for photo-taking only if I cannot attend the Congregation?
A: Yes. You should however follow the same gown hiring and returning schedule.
Q: Can I buy my own set of academic gown?
A: Sale services are not provided by the University. You can arrange to tailor your own academic gown following the color and style for the appropriate level of award if you are interested.
Q: Are there any additional charges if I request the gown to be delivered by postal delivery?
A: No, there will not be additional charges. However, you must ensure that someone is available at home (or at the address indicated by you) to receive the parcel during the delivery dates.
Q: I will be out of Hong Kong during the gown hiring period. Can you deliver the academic gown to me overseas?
A: No. We can only post the academic gown to you within Hong Kong. You may nominate your representative to collect the gown on your behalf. If you wish your representative to collect the gown on campus, please ask your representative to present the Authorisation Form, a copy of your student ID card/HKID card and payment slip at the gown hiring service counter.
Q: Do I need to return the gown in person?
A: No. You can arrange your representative to return the gown for you.

About Award Parchment

Q: When can I collect the award parchment?
A: Your academic award parchment will be available for collection at the Podium Office of the Academic Secretariat at Room AG205, Chung Sze Yuen Building, from 28 November to 6 December 2014 during the following hours: 

Monday - Friday: 1:00 pm - 8:00 pm
Saturday: 1:00 pm - 6:00 pm
Sunday: closed

Please bring along:
  • your Hong Kong Identity Card (or Passport for those without an HKID card) which should tally with the record kept in the PolyU;
  • the receipt for gown return, if you have hired a gown
Q: Can I collect the award parchment after the stipulated collection period?
A: You are strongly advised to collect the parchment within the collection period. After this period, the University is not responsible for the safe custody of the uncollected parchments and you will be subject to late collection procedures (which may include a late charge).

You can collect the award parchment at the AS Service Centre at Room M101, 1/F of Li Ka Shing Tower, after the specified period. The opening hours are:

Monday - Friday: 9:00 am - 7:00 pm
Saturday: 9:00 am - 12:00 noon
Sunday, public holiday: closed
Q: I am not available to come and collect the award parchment. Can you arrange the award parchment to be sent to me by mail?

No. If you are unable to come in person to collect the parchment, you may authorise another person in writing to collect it on your behalf. The authorised person must produce the following documents:

  • authorisation form duly signed by you
  • photocopy of your HKID card (or Passport for those without an HKID card) which should tally with the record kept by the PolyU
  • the authorised person’s HKID Card (or Passport for those without an HKID Card)
  • the receipt for gown return, if you have hired a gown