| 20th Congregation |
| Schedule |
| Invitation to the Congregation |
| Change of Address/Telephone No./E-mail Address by Graduates |
| Enquiries |
| Inclement Weather Arrangements |
| Gown Hiring and Returning Arrangements |
| Photo-taking Arrangements |
| Collection of Award Parchment |
| Frequently Asked Questions |
Congratulations on your successful completion of study!
The 20th Congregation of The Hong Kong Polytechnic University for the conferment of academic awards is scheduled to be held from from Saturday, 25 October to Saturday, 15 November 2014 on campus at the Jockey Club Auditorium (JCA).
The conferment of Honorary Doctorates, PhDs and Professional Doctorates of all Faculties/Schools will be held at 10:30 am on Saturday, 25 October 2014. The conferment of all other levels of awards, from sub-degree awards up to Master's Degrees, including MPhil, will be conducted at separate Faculty/School* Conferment Sessions according to the schedule below.
*School refers to the School of Design and the School of Hotel & Tourism Management
Invitation letters from the University will be sent to eligible graduates in early September 2014.
Graduates, except for research graduates, will be required to register their attendance and indicate their gown hiring requirements online at the ‘Congregation Booking’ tabpage of eStudent (www.polyu.edu.hk/student). For research graduates of MPhil and PhD, the registration URL can be accessed via http://www.polyu.edu.hk/ro/rograd.
Registration will begin from 9:00 am, 3 September 2014. Each graduate will normally be offered 2 guest tickets.
In order to ensure that you will receive the invitation letter from the University, please notify us as soon as possible if your address, telephone number and/or E-mail address has been/will be changed. Update can be made via eStudent (http://www.polyu.edu.hk/student > select ‘My Profile’ > ‘Personal Details’ > ‘Update’) or AS Form 1.
For further enquiries on Congregation arrangements, please contact the office responsible for the relevant conferment sessions as follows:
For gown-related matters, please call the enquiry hotline at 2766 5151/2766 5155.
In case of the likely hoisting of Typhoon Signal No. 8 during the Congregation period, AS and the Faculty/School concerned will decide whether the Conferment Session scheduled on the following day will be cancelled. Announcement on change of date will be posted at AS Homepage (www.polyu.edu.hk/as) and the affected Faculty/School's webpage. Graduates concerned will also be informed about the change via SMS.
1. Gown Hiring
a. Payment Methods for Gown Hiring
b. Postal Delivery
c. On-campus Collection
d. Types and Sizes of Academic Gowns
Types of Gown (please click for details)
e. How to Put on Your Gown
For Doctoral Degrees
For Bachelor's Degrees/Master's Degrees/Postgraduate Awards (PgD/PgC)
2. Gown Returning
a. Late Return or Damaged/Lost Gown Charges
3. Printable version
To capture the memorable moments of your graduation, the University has arranged for professional photographers (GFoto Limited) to take photographs for graduates during the conferment ceremonies. Graduates can order the photographs from the company website at <www.gfoto.hk/orderphoto>
|One photo in digital file (without hardcopy)||HK$ 50 each|
|One 4R hardcopy||HK$ 25 each|
|One 5R hardcopy||HK$ 35 each|
|One 8R hardcopy||HK$ 50 each|
For further enquiries on the photo-taking arrangements, please call GFoto Limited (Ms Janet Kam at Tel: 852-2525 5088).
The award collection period for 2014 is as follows:
|Monday - Friday||1:00 pm - 8:00 pm|
|Saturday||1:00 pm - 6:00 pm|
Research Degrees graduates should approach the Research Office (E-mail: firstname.lastname@example.org, Telephone: 3400 3635) for assistance. For graduates of programmes conducted in the Chinese mainland, please click here for more information.
|Q:||How many guests can each graduate bring to the Congregation?|
|A:||Each graduate will normally be offered 2 guest tickets. Graduate will be required to register their attendance and the number of guest tickets required online at the ‘Congregation Booking’ tabpage of eStudent (www.polyu.edu.hk/student). For research graduates of MPhil and PhD, the registration URL can be accessed via http://www.polyu.edu.hk/ro/rograd. Additional guest tickets can be offered only when there are spare seats available.|
|Q:||Can I take photographs during the Conferment Ceremony?|
|A:||The University has arranged professional photographers to take photographs during the Conferment Ceremony. To avoid interrupting the process of the ceremony, the audience is not allowed to leave their seats for taking photographs during the Conferment Ceremony.|
|Q:||Is there a dress code for the graduates attending the Congregation?|
|A:||The Congregation is a formal occasion. Casual wears like sneakers, flip-flops, jeans are not appropriate for the occasion.|
|Q:||What will be the language of the Conferment Ceremony?|
|A:||The Conferment Ceremony will be conducted in English.|
About Academic Gown
|Q:||Can I hire the gown for photo-taking only if I cannot attend the Congregation?|
|A:||Yes. You should however follow the same gown hiring and returning schedule.|
|Q:||Can I buy my own set of academic gown?|
|A:||Sale services are not provided by the University. You can arrange to tailor your own academic gown following the color and style for the appropriate level of award if you are interested.|
|Q:||Are there any additional charges if I request the gown to be delivered by postal delivery?|
|A:||No, there will not be additional charges. However, you must ensure that someone is available at home (or at the address indicated by you) to receive the parcel during the delivery dates.|
|Q:||I will be out of Hong Kong during the gown hiring period. Can you deliver the academic gown to me overseas?|
|A:||No. We can only post the academic gown to you within Hong Kong. You may nominate your representative to collect the gown on your behalf. If you wish your representative to collect the gown on campus, please ask your representative to present the Authorisation Form, a copy of your student ID card/HKID card and payment slip at the gown hiring service counter.|
|Q:||Do I need to return the gown in person?|
|A:||No. You can arrange your representative to return the gown for you.|
About Award Parchment
|Q:||When can I collect the award parchment?|
|A:||Your academic award parchment will be available for collection at the Podium Office of the Academic Secretariat at Room AG205, Chung Sze Yuen Building, from 28 November to 6 December 2014 during the following hours: |
Please bring along:
|Q:||Can I collect the award parchment after the stipulated collection period?|
|A:||You are strongly advised to collect the parchment within the collection period. After this period, the University is not responsible for the safe custody of the uncollected parchments and you will be subject to late collection procedures (which may include a late charge).|
You can collect the award parchment at the AS Service Centre at Room M101, 1/F of Li Ka Shing Tower, after the specified period. The opening hours are:
|Q:||I am not available to come and collect the award parchment. Can you arrange the award parchment to be sent to me by mail?|
No. If you are unable to come in person to collect the parchment, you may authorise another person in writing to collect it on your behalf. The authorised person must produce the following documents: