Funding Opportunities | Student Affairs Office

Student Organisation Fund (SOF)

Objectives

The Student Organisation Fund (SOF) is set up to encourage and subsidise recognised student organisations to initiate diverse on and off-campus activities which meet the University’s goals, including but not only limited to:

Fostering students’ holistic development
Enhancing campus community engagement, multi-cultural awareness, and cross-cultural exchange
Promoting meaningful inter-University /intramural collaboration and student integration
Promoting students’ professional/academic advancement (only applicable to Faculty/ School/ Departmental Societies)

Eligibility

Faculty/ School / Departmental Organisations
Student organisations under SAO
Student organisations under the auspices of other academic/administrative & support units

Period Covered

SOF will only consider eligible activities / operational expenses incurred between 1 July 2022 and 30 June 2023 (i.e., within Fiscal Year 2022/23).

SOF Components

SOF offers two types of funding. The decision made by SAO on SOF application results is final.

Fund Type	For	Unit
Merit Grant	Operation and/or activities of the organisation, including: Materials, tools, and equipment used in activities Organisation/activity uniforms Souvenirs Coaching fees Venue booking fees Stationery Other expenses as deemed appropriate and endorsed by the hosting unit	Per organisation One-off grant within 2022/23
Activity Fund	Activities meeting the SOF objectives	Per activity Subsidy will be considered for each eligible activity submitted

Fund Type

For

Unit

Merit Grant

Operation and/or activities of the organisation, including:

Materials, tools, and equipment used in activities
Organisation/activity uniforms
Souvenirs
Coaching fees
Venue booking fees
Stationery
Other expenses as deemed appropriate and endorsed by the hosting unit

Per organisation

One-off grant within 2022/23

Activity Fund

Activities meeting the SOF objectives

Per activity

Subsidy will be considered for each eligible activity submitted

Application Period

Applications are invited 4 times in 2022/23:

Application	Round 1 *	Round 2	Round 3	Round 4
Deadline	HKT 5:00 PM 30 Sept 2022 (Fri)	HKT 5:00 PM 30 Dec 2022 (Fri)	HKT 5:00 PM 31 Mar 2023 (Fri)	HKT 5:00 PM 12 May 2023 (Fri)

Application

Round 1 *

Round 2

Round 3

Round 4

Deadline

HKT 5:00 PM

30 Sept 2022 (Fri)

HKT 5:00 PM

30 Dec 2022 (Fri)

HKT 5:00 PM

31 Mar 2023 (Fri)

HKT 5:00 PM

12 May 2023 (Fri)

ENQUIRIES

sao.sof@polyu.edu.hk / 3400 2610

DOWNLOAD USEFUL INFORMATION AND DOCUMENTS

Guidelines

SOF Application Guidelines (English / Chinese)

Forms

1. SOF Summary Sheet

2. SOF Merit Grant Application Form

3. SOF PRE-activity Application Form

4. SOF POST-activity Application Form & Reimbursement Request Form