Hall Admission

Due to the overwhelming number of hall applications received every year, local students with prior hall experience and non-local students in their 3rd year or above may have difficulty to be readmitted into the halls. The Special Readmission Scheme (SRS) is a discretionary arrangement with the aim to handle the re-admission of the aforementioned students who have made significant contribution to hall life, maintained good student conduct, and sustained satisfactory academic performance. This is a discretionary arrangement and will be reviewed if deemed necessary and appropriate.

With the persisting COVID-19 pandemic situation and the University’s decision of the on-line learning and teaching arrangement in Semester 1 of 2020/21, a certain portion of students who have been offered a hall place have expressed their plan to check-in the student halls in Semester 2 of 2020/21. In view of the fact that these students will not be able to organise/participate in the face-to-face Special Readmission Scheme (SRS)-recognised activities, after conducting a survey in early Sep., 2020, only online hall activities will be SRS-recognized in Semester 1 of 2020/21 with the following understanding:
  1. Students who have hall offer but choose to defer their check-in to Semester 2 can also join the organization of/participation in the activities;
  2. In case the face-to-face activities can be conducted in Semester 1 of 2020/21, no SRS scores will be given for organization of/participation in these activities.

The University announced that online teaching and learning would be continued in Semester 2 of 2020/21 on 20 Nov., 2020. In this connection, the special arrangements of SRS in Semester 1 will continue in Semester 2, i.e. only online hall activities will be recognized for the SRS. Students who have accepted the hall offer for Semester 1 and/or Semester 2 of 2020/21 will be eligible to organize and/or participate in SRS activities in Semester 2 of 2020/21.

A. Eligibility

All applicants should be (1) full-time students studying in UGC-funded degree programmes, (2) have accepted the hall offer for Semester 1 and/or Semester 2 of 2020/21, and (3) for non-local students, they will be promoted to Year 3 or above in the following academic year.

Note: students being barred from hall application and admission are not eligible to this scheme. 

B. Hall Admission Committee (HAC)

The HAC is commissioned to maintain a consistent and transparent system for re-admitting students who have actively contributed to/participated in hall activities. The HAC reserves the right to make the final decision on all SRS applications and the right to revoke the SRS offer if deemed necessary and appropriate.

C. Consideration Factors and Scoring Mechanism

The HAC Committee grants discretionary hall places with reference to the following consideration factors and scoring mechanism:

  1. Applicants must also submit a hall application in the normal round

  2. For SRS, applicants can only apply for the hall in which they have once lived during the year of application. 

  3. Applicants will be prioritized by the following factors and scoring:

    a) Contribution to & Participation in Hall Activities*Notemax 60 marks
    b)  Student conduct max 20 marks
    c)  Academic performance (CGPA result) max 20 marks
      Total max 100 marks 

*Note: Only formal records of contribution and participation took place on or before 30 April in the year of application submitted by the Hall Wardens and Tutors, or records maintained by the Student Resources and Support Section of Student Affairs Office will be counted. 

  1. If an applicant has changed to other halls during the residential year, the participation and contribution marks shall only include those activities’ end date fell in the residential period of the hall that s/he applies for.

  2. If an applicant engages in one semester or above in Outbound Exchange or Overseas Work-Integrated Education (WIE) which requires him/her to be physically present in a foreign country in the year of SRS application, his/her Participation & Contribution Records*Note in his/her latest two semesters of hall residence in the current or last academic year, excluding summer semester, will be considered. For example, if s/he joined an outbound exchange program in the first semester of 2020/21, when s/he applies for SRS in Apr. 2021, his/her Participation & Contribution of the second semester of 2019/20 and the second semester of 2020/21 will be counted. Students should declare the abovementioned engagement and provide valid document proof in the online system by 30 Apr 2021 for verification of eligibility. 

  3. Applicants with equal marks will be further prioritized by drawing lots.

D. Marking Scheme

1. Participation and Contribution in Hall Activities*:

CategoryMaximum Marks
Being an organizer or helper in a hall/inter-hall event or inter-hall competition  (6 marks each, excluding participation marks) 30 marks
Award winner in an inter-hall program/competition (5 marks each, excluding participation marks) 5 marks
Being a contestant in inter-hall event or inter-hall competition (5 marks each) 10 marks
Participation in a recognized Hall event (3 marks each) 15 marks

*Recognized hall activities include programs and functions that are organized/endorsed by Residential Education and/or hall wardens.

Hall residents may check their participation & contribution record here. For any questions, please contact the organizer of the relevant hall activity.

  1. Student Conduct
CategoryMarks
Basic score (i.e. without any disciplinary record)  20 marks
Every confirmed record at Student Discipline Committee (SDC) -20 marks
Every hall disciplinary case which result in a final warning -15 marks
Every hall disciplinary case which result in a warning or bar from hall access -8 marks

The lowest mark for this category is zero even though the total deducted marks is more than 20. 

  1. Academic performance (CGPA result as at semester 1 of the year of application)
CGPA obtainedMarks
3.5 20 marks
3.2 16 marks
3.0 12 marks
2.7 10 marks
2.5  8 marks

E. Conditions for the Offer

  1. Successful applicants shall abide by the Hall Regulations of respective Student Halls in order to be admitted.
  2. Successful applicants shall not apply to transfer to another hall once re-admitted by the SRS Scheme.
  3. Successful applicants shall understand that once they accept the SRS offer, their hall application in the normal round and application for Off-campus Housing, if any, will be cancelled automatically without prior notice.
  4. Successful applicants shall understand that their SRS offer will be withdrawn immediately if they are barred from hall application due to violation of Hall Rules before the commencement of the residential year. 

F. Application Procedures

  1. On-line application for SRS will be open in April 2021. 
  2. Result – Normally application result will be announced by email in May 2021. No SRS waiting list will be maintained. In case successful applicants decline their hall offers, their hall offers will be retracted for central allocation.  
  3. Appeal – There is no appeal mechanism. In case of any dispute, the decision of the HAC is final and binding and it does not need to disclose the reasons for unsuccessful applications.