Sessions at Special Rates
1. The UBSN may offer a special charging rate for PIs who lack external and internal research funding support at the discretion of the UBSN director.
2. External users are responsible for any other costs such as additional insurances incurred.
Booking and Billing Policies
1. Once a project is approved, the PI or their staff may log in
to the booking system to make bookings for the project. Bookings can
grow in 30-minute increments.
2. (During Highly-demanding period only) Each research group can only book:
(1) a max. of 20 hours per calendar month for each PolyU PI;
(a) Projects with external funding
can apply for additional booking limitations: adding 1 hour for every
HK$ 1 million of funded amount (round off).
(b) A max. of 5 additional hours can be added to each PI with relevant supporting document.
(2) a max. of 10 hours per calendar month for each PI from other universities
(including UGC-funded universities,
self- financed local universities, non-local universities, and the
HKSAR government), under the condition that a PolyU researcher is a
Co-I;
(3) a max. of 5 hours per calendar month for each PI from other external organizations
(without a PolyU researcher as a Co-I).
3. Bookings can be made up to 30 days in advance. New sessions will be released at 9 am every day.
4. If a group cannot make a successful booking for 2
consecutive weeks, UBSN will arrange 1 session (for 1 participant) for
the group.
5. During the highly-demanding period, booking priority will be
granted to PIs with the rank of Assistant Professor or higher. The
project with external funding will be given the highest priority.
6. Cancellations made less than 7 days in advance will incur a
25% charge, while those made less than 3 days in advance will be charged
at 50%. Cancellations made less than 48 hours before the session will
be fully charged.
7. If a research group makes cancellations less than 24 hours
in advance (or no show) 3 times within a 30-day period, the MRI booking
system access right of this group will be suspended for 2 weeks.
8. Bookings will be cancelled without a refund if the users/participants are more than 15 mins late.
9. Each MRI session can be extended by no more than 15 mins if there is a following booking.
10. The UBSN reserves the right to make final decisions on
determining which group a user would belong to and whether a discount
rate is to be offered to any user.
11. The PI will be billed for the greater of the amount of scanner time reserved, or the actual time used.
12. Monthly invoices will be sent to users for endorsement.
Fees for PolyU users will be collected through the Finance Office.
Non-PolyU users please follow the payment instructions indicated on the
invoice/demand note.
13. Repeated violations of usage procedures may lead to the suspension of access to the scanner.
