Frequently Asked Questions

Q1. What is Green PolyU Awards – Green Office Programme?

A1. Green PolyU Awards – Green Office Programme (GPA – GO) is a campus-wide sustainability initiative developed by the Campus Sustainability Office. Launched in 2016, GPA – GO aims to benchmark the environmental performance of all departments and offices, and plan for feasible actions to conserve resources, reduce waste generation and paper consumption, and introduce green procurement to the respective departments or offices. 

 

Q2. Who runs the GPA – GO? 

A2. Campus Sustainability Office (CSO), Secretariat to Campus Sustainability Committee (CSC) with the support of the programme partner, Business Environment Council (BEC), is running this campus-wide sustainability initiative. 

 

Q3. What are the timelines of GPA – GO? 

A3. GPA – GO was first launched in June 2016 (Phase 1 and 2 in 2016 and 2017 respectively). Phase 3 of GPA – GO will be held from July 2018 to June 2019 whereas Phase 4 will be held from July 2019 to June 2020. For Phase 3, the implementation period of green office initiatives is from July 2018 to March 2019 while the assessment period of the paper audit lasted from July 2018 to June 2019. Green Officers need to submit the completed Green Office Assessment Tool and Paper Audit Tool to CSO via This email address is being protected from spambots. You need JavaScript enabled to view it. no later than 31 March and 31 July 2019 respectively in Phase 3. A similar timeline would apply to Phase 4, subject to a further announcement by CSO. 

 

Q4. What is Green Officer’s role in GPA – GO? 

A4. Green Officers, nominated by Dean/ Director/ Head of Faculties/ Schools/ Departments/ Offices, are a network of environmental conscious colleagues who look after the environmental issues and promote environmental awareness at department level, with the goal of turning individual offices into a greener workplace and embedding sustainability culture in every aspects of PolyU’s daily office operation.

Under GPA – GO, Green Officers will act as the coordinator between colleagues and CSO and are responsible for green office establishment. In addition, they will help to propose office area(s) of their respective department or office to participate in Phase 3 and 4 of the Programme. Green Officers will also be taking the lead in implementing the green office initiatives and helping to stimulate new and innovative ideas among the GPA – Green Office Working Group (if any). Green Officers are expected to coordinate and the paper audit using the paper audit tool developed by PolyU. 

 

Q5. What are the new elements of the Green Office Assessment Tool for GPA – GO Phase 3 and 4? 

A5. With the successful implementation of different green office initiatives in Phase 1 and 2, Phase 3 and 4 are targeted to bring the green office culture to a new level. The list of green office initiatives is grouped into three categories, namely “basic”, “advanced” and “innovation”. 

Items under ‘basic’ category are elementary and achievable. On the other hand, “advanced” and “innovation” items require slightly more efforts in their implementation and are good for departments and offices who are ready to strive for environmental excellence. 

Two new aspects, “Sustainable and Healthy Workplace”, and “Green Governance" are introduced to address the increasing concerns on sustainable working environment and the importance of leadership to developing a green office culture. 

 

Q6. When should I conduct the Green Office Assessment? 

A6. The Green Office Assessment Tool is available at https://www.polyu.edu.hk/greencampus/en/gpa-go/resources.html. The implementation period is from July 2018 to March 2019. All Green Officers should return the completed Green Office Assessment Tool together with supporting documents to the CSO via This email address is being protected from spambots. You need JavaScript enabled to view it. no later than 31 March 2019. 

 

Q7. When should I conduct the Paper Audit? 

A7. The Paper Audit Tool is available at Paper Reduction @ PolyU: https://www.polyu.edu.hk/greencampus/paperreduction/audit.html. The assessment period is from July 2018 to June 2019. All Green Officers should return the filled Paper Audit Tool to the CSO via This email address is being protected from spambots. You need JavaScript enabled to view it. no later than 31 July 2019. 

 

Q8. Is there any training support available to the Green Officers? 

A8. Under GPA – GO, regular training in the form of seminars, workshops, and visits are arranged to enhance Green Officers’ awareness on and skills in building a greener office. Green training topics cover aspects such as green building and energy conservation, waste and paper reduction, and sustainable consumption. 

 

Q9. What are the benefits of joining GPA – GO? 

A9. All departments and offices who have participated and complied with the basic requirements in GPA – GO will be recognised. Special awards will be presented to the recognised departments or offices with outstanding achievements. All award certificates can be displayed in the office. 

By joining GPA – GO, departments and offices have already taken part in the promotion of green culture on PolyU campus, preservation of natural resources and protection of our environment. In the long run, the efforts made in GPA – GO would help to reduce the operational costs of departments and offices. 

 

Q10. How can we participate in GPA – GO? 

A10. GPA – GO is a compulsory programme for all departments and offices. Mass mail will be sent to Green Officers to announce the release of Green Office Assessment Tool and other tools (e.g. Paper Audit Tool) and Guidebook which can be downloaded from PolyU Green Concepts website. Green Officers and the GPA – Green Office Working Group (if any) of each department or office, are encouraged to work closely together on how to fulfil the listed green office initiatives and implement relevant measures or programmes within the 9-month implementation period. 

Together with CSO, BEC will conduct on-site visits and interviews to selected offices for understanding the environmental performance of these offices. Green Officers of respective departments and offices shall be prepared for the visit and audit, if required. 

 

Q11. How will Green Office On-site Visits and Audits be conducted? 

A11. Green Office On-site Visit and Audit is a process to support and evaluate the environmental performance of respective departments and offices and to facilitate the identification of green office initiatives.  

The Green Office On-site Visit and Audit Team consists of representatives from CSO and our GPA – GO programme partner, BEC. The team will meet Green Officers and representatives of the departments or offices. Interview will be conducted to study practicable green office initiatives being adopted, identify improvement opportunities and understand challenges and constraints encountered. Measurement on office light level and air conditioning temperature will also take place to identify opportunities for greener office operation.  

 

Q12. My department or office had been recognised as a Green Office in GPA – GO Phase 1 and 2. What should we do in Phase 3 and 4? 

A12. Go green is a continuous journey. GPA – GO provides a platform for departments and offices to continuously improve their performance and raise awareness among staff members. Departments and offices are therefore encouraged to keep up with their good works and make good use of different tools under the Programme to nurture a green community.