Frequently Asked Questions

Q1. What is Green PolyU Awards – Green Office Programme?

A1. Green PolyU Awards – Green Office Programme (GPA – GO) is a campus-wide sustainability initiative developed by the Campus Sustainability Office. Launched in 2016, GPA – GO aims to benchmark the environmental performance of all departments and offices, and plan for feasible actions to conserve resources, reduce waste generation and paper consumption, introduce green procurement practices, develop sustainable and healthy workplace and advocate green governance to departments and offices.

 

Q2. Who runs the GPA – GO?

A2. Campus Sustainability Office (CSO) is running this campus-wide sustainability initiative.

 

Q3. What are the timelines of GPA – GO?

A3. GPA – GO was first launched in 2016 (Phase 1 and 2 in 2016 and 2017 respectively). Paper reduction performance valuation is introduced in Phase 3 and 4 of GPA - GO. GPA – GO Phase 5 will be held from July 2020 to June 2021 whereas GPA – GO Phase 6 will be held from July 2021 to June 2022.

For GPA-GO Phase 5, the implementation period of green office initiatives and the assessment period of the paper audit are from July 2020 to June 2021. Green Officers please click HERE to submit the completed green office assessment and HERE to submit the completed paper audit to CSO no later than 31 July and 31 August 2021 respectively.

For GPA-GO Phase 6, the implementation period of green office initiatives and the assessment period of the paper audit are from July 2021 to June 2022. Green Officers please click HERE to submit the completed green office assessment and HERE to submit the completed paper audit to CSO no later than 31 July and 31 August 2022 respectively.

 

Q4. What is Green Officer’s role in GPA – GO?

A4. Green Officers, nominated by Dean/ Director/ Head of Faculties/ Schools/ Departments/ Offices, are a network of environmental conscious colleagues who look after the environmental issues and promote environmental awareness at department level, with the goal of turning individual offices into a greener workplace and embedding sustainability culture in every aspects of PolyU’s daily office operation.

Under GPA –GO, Green Officers will act as the coordinator between colleagues and CSO and are responsible for green office establishment and operation. Green Officers will also be taking the lead in implementing the green office initiatives and helping to stimulate new and innovative ideas among their senior management or the GPA – GO Working Group (if any). Green Officers are expected to coordinate the green office assessment using the Green Office Assessment Tool and the paper audit using the Paper Audit Tool developed by PolyU.

 

Q5. When should I conduct the Green Office Assessment?

A5. The Green Office Assessment Tool is available at https://www.polyu.edu.hk/greencampus/en/gpa-go/resources.html. The implementation period for GPA-GO Phase 5 is from July 2020 to June 2021 while for GPA-GO Phase 6 is from July 2021 to June 2022. All Green Officers should click HERE to submit the completed green office assessment to the CSO no later than 31 July 2021 for GPA-GO Phase 5 and 31 July 2022 for GPA-GO Phase 6.

 

Q6. When should I conduct the Paper Audit?

A6. The Paper Audit Tool is available at https://www.polyu.edu.hk/greencampus/en/gpa-go/resources.html. The assessment period for GPA-GO Phase 5 is from July 2020 to June 2021 while for GPA-GO Phase 6 is from July 2021 to June 2022. All Green Officers should click HERE to submit the completed paper audit to the CSO no later than 31 August 2021 for GPA-GO Phase 5 and 31 August 2022 for GPA-GO Phase 6.

 

Q7. Is there any training support available to the Green Officers?

A7. Under GPA – GO, regular training in the form of seminars, workshops, and visits are arranged to enhance Green Officers’ awareness on and skills in building a greener office. Green training topics cover aspects such as energy and water conservation, waste and paper reduction, green procurement & sustainable consumption, sustainable & healthy workplace and, green governance.

 

Q8. What are the benefits of joining GPA – GO?

A8. All departments and offices who have participated and complied with the basic requirements in GPA – GO will be recognised. All achievement certificates can be displayed in the office.

By joining GPA – GO, departments and offices have already taken part in the promotion of green culture on PolyU campus, preservation of natural resources and protection of our environment. In the long run, the efforts made in GPA – GO would help to reduce the operational costs of departments and offices.

 

Q9. How can we participate in GPA – GO?

A9. GPA – GO is a compulsory programme for all departments and offices. Mass mail will be sent to Green Officers to announce the release of Green Office Assessment Tool and other tools (e.g. Paper Audit Tool) and Guidebook for Green PolyU Awards – Green Office Programme which can be downloaded from PolyU Green Concepts website. Green Officers and the GPA – GO Working Group (if any) of each department and office, are encouraged to work closely together on how to fulfil the listed green office initiatives and implement relevant measures or programmes within the 12-month implementation period for each phase of GPA - GO.

 

Q10. How will Green Office On-site Visits and Audits be conducted?

A10. Green Office On-site Visit and Audit is a process to support and evaluate the environmental performance of respective departments and offices and to facilitate identification and implementation of green office initiatives.

During the course of GPA – GO Phase 5 and 6, representatives from CSO will meet Green Officers and representatives of the departments and offices to conduct on-site visit to evaluate the environmental performance of each department and office. Interviews with Green Officers and representatives of the departments and offices will be conducted to study practicable green office initiatives being adopted, identify improvement opportunities and understand challenges and constraints encountered. Green Officers of all departments and offices should be prepared for the On-site Visit and Audit.

 

Q11. My department or office had been recognised as a Green Office in GPA – GO Phase 3 and 4. What should we do in Phase 5 and 6?

A11. Go green is a continuous journey. GPA – GO provides a platform for departments and offices to continuously improve their performance and raise awareness among staff members. Departments and offices are therefore encouraged to keep up with their good works and make good use of different tools under the Programme to nurture a green community.