The Hong Kong Polytechnic University is a place for learning and personal development. It is a community of men and women working together, in co-operation and mutual respect, in studies and research in sciences, technology, commerce, human services and other disciplines of learning.
You are provided with opportunities, facilities and an environment to learn to become competent members of a trade/profession as well as responsible and contributive citizens, and are expected to act at all times in a manner acceptable to the members of the trade/profession they belong.
All student, like other members of the University community, must obey the laws of Hong Kong and have to observe and comply with the rules and regulations promulgated by the University.
The University may take disciplinary actions against any student (including graduand, who has satisfied all the academic requirements for the award but who has not been presented at the Congregation) who commits any misconduct, violates the laws of Hong Kong or any of the University’s regulations and rules (including but not limited to those listed in the University Calendar). Cases may be referred to the Student Discipline Committee (SDC) for investigation and decision.
Appropriate disciplinary actions, depending on the seriousness of the case, will be taken against a student (including graduand who has satisfied all the academic requirements for the award but who has not been presented at the Congregation) who is found guilty of the alleged offence. Penalties include:
Students (including graduands) found guilty of offences related to academic integrity such as cheating in assessment work, tests or examinations, plagiarism, aiding academic dishonesty, violating rules governing the conduct of examinations that are related to possible cheating (including the possession of unauthorised materials at the examination, use of unauthorised electronic devices during examination, etc) will be subject to the penalty of having their subject result disqualified and being given a failure grade with an appropriate remark denoting that it is due to academic dishonesty. The remark will be appropriately shown on the students’ records and documents such as assessment result notification and transcript of studies until their leaving the university. These students will also be subject to the penalty of the lowering of their award classification by one level upon graduation.
Students who are found guilty of the alleged offences (academic or non-academic) will be put on “disciplinary probation”. The status of “disciplinary probation” will be shown on their records and documents such as assessment result notification, transcript of studies and testimonial during the probation period. This status will be removed upon their leaving the University. The disciplinary probation will normally be one year unless otherwise decided by SDC.
Students who have been put on “disciplinary probation” will be deprived of certain privileges. They shall not receive honour from the University or engage in activities such as eligibility for scholarships/awards/prizes, selection of outstanding students/Student Ambassadors, taking up leadership roles within the University and joining the Pre-Global Student Challenge and Entrepreneurship Scheme. They may also be given lower priority in Student Hall residency, funding and subsidies for student projects, courses/activities, overseas academic exchange, internship jobs, mentorship programmes, overseas WIE.
Students who are subject to disciplinary action can approach Centre STARS (Centre for Student Advancement and Resources) for counselling service and assistance. Students attending hearings of SDC may ask a staff member of the University or a University student of their own choice to accompany them. Students will not be legally represented at the meeting nor be assisted by someone who is a practising lawyer. The person accompanying the student will be an observer at the meeting of the SDC and will not take part in the discussion.
Students who are expelled from the University for disciplinary reasons will not be eligible for refund of the caution money paid.
Use of the University’s Name
You and student organizations wishing to represent the University must first obtain the President’s written permission. Without this written permission, you must not claim to represent the University in any circumstances, including correspondence with the press or the public.
You and student organizations wishing to use the Title of the University in the name of any student organization must seek the approval of the President. Authority for the use of the Title of the University in the name of any student organization from the President is deemed to be given upon the execution and returning to the University of a Deed of Undertaking or an Acknowledgement of Compliance with the Statement of Policy and Conditions as provided by the University. The University has an absolute discretion to give or refuse to give authority to any student organization to use the Title of the University in its name.
Requests for Sponsorship
You or student groups other than The Hong Kong Polytechnic University Students’ Union (HKPUSU) and its sub-organizations who wish to request any individual or organization for sponsorship/advertisement/donation, in cash or in kind, must first obtain the President’s written permission. The Centre STARS has been entrusted with the responsibility of handling such requests. All letters requesting sponsorship/advertisement/donation sent by you or student groups other than the HKPUSU and its sub-organizations must be copied to the Centre STARS.
If HKPUSU and its sub-organizations wish to request sponsorship/ advertisement/donation, written permission must be obtained from the Union Council of HKPUSU. The HKPUSU logo, together with a statement explaining that HKPUSU is registered under the Societies Ordinance and that HKPUSU is an independent organization, must be pre-printed/included in the letters of HKPUSU and its sub-organizations for such requests.
Without permission from the relevant authority, you must not request or collect donation in any circumstances. If the permission is given, any request for donation must then be made by yourselves, and not by outsiders.
Use of the University’s Property and Facilities
University property, including your student identity card, IT facilities/services and library resources, must not be misused. Permission from a member of the teaching staff is required before using any equipment in laboratories or workshops. If University property is damaged or lost, those responsible may be required to pay for its repair or replacement.
If you lend your student identity card to another person or borrow the student identity cards of other fellow students to gain access to University facilities (such as the Library, sports centres, communal facilities, student halls and student computer rooms) or for other purposes, you shall be subject to disciplinary action.
Use of the University’s Premises
The University premises are for supporting the University’s core mission in learning, teaching and research. You must observe the Policy on the use of University Premises, which is available at http://www.polyu.edu.hk/stars/premises.html.
|Opening Hours of the Buildings on Campus|
|Monday – Saturday||7:00 a.m. - 11:00 p.m.|
|Saturday||7:00 a.m. - 7:00 p.m.|
|Sunday and Gazetted general holidays||Closed|
Posters and Notices
Student organizations registered under The Hong Kong Polytechnic University Students’ Union (HKPUSU) may put up posters and notices of A3 or A4 size only on places designated for such purposes. Before putting up any posters and/or directional signs, student organizations are required to contact the HKPUSU Executive Committee and have the approval stamp and expiry date chopped on all such display materials. The expiry date of posters should be the day following the promulgated event and normally should not be longer than 2 weeks for the entire duration of display.
You and the organizer are requested to observe the above guidelines. The Facilities Management Office reserves the right to remove all unauthorized, misplaced, oversized or outdated display materials without prior notice to the organizers and may need to charge the organizers concerned for any cost for any damage to the property of the University and removal cost, if deemed necessary.
Please contact the Client Service Section of the Facilities Management Office or its Help Desk if you require additional information or clarification.
Academic integrity exists when students do their academic work in an honest and ethical manner, following the conventions and code of practice of their chosen discipline or profession.
The University believes that academic integrity is central to the mission of a university, and expects its students to adhere to high standards of academic integrity in all assignments and examinations.
The University views any violations of academic integrity as a serious disciplinary offence because it seriously undermines the value of the teaching, learning and research of the University. Students who cheat in their academic work limit their learning because they have not undergone the learning experience intentionally designed to help them gain the specific knowledge or skills. At the same time, if some students cheat in the assessment and get a good grade, it is not fair to the others who are honest and do their own work. Finally, academic dishonesty will tarnish the reputation of the programme and its graduates and in the long run, diminish the value of the degree or education from the University.
You should therefore refrain from committing any acts of academic dishonesty, which include but are not limited to the following:
Please read Section 5E on “Conduct of Examination”.
Please read details on “Plagiarism” given in Appendix 3 .
Unauthorised collaboration or help
Fabrication and Falsification
Aiding academic dishonesty
The University takes academic dishonesty in tests, examinations and assignments very seriously, and will take disciplinary actions against those who commit it.
Please read Section 7A for disciplinary actions taken against students found to have committed academic dishonest acts by the department concerned or the Student Discipline Committee.
Intellectual Property created by students in the course of their study at the University shall be owned by the University if they:
For the purpose of the Handbook,
The University will use its best efforts to give its full support to the protection of the Intellectual Property created by students. If, at the sole opinion and discretion of the University, Intellectual Property is of potential commercial and industrial value, the University will also give its support to the commercialisation of the Intellectual Property and that students will receive an appropriate share of any revenue arising from such commercialisation after deducting all the expenditure incurred in accordance with the University’s Policy on Ownership of Intellectual Property (“PIP”) at https://www2.polyu.edu.hk/itdo/IP/PIP.pdf and Regulation on the Management of Intellectual Property (“RMIP”) at https://www2.polyu.edu.hk/itdo/IP/RMIP.pdf. Please refer to the PIP and RMIP for all matters relating to Intellectual Property.
Copying of Copyright Materials
The University considers the protection of intellectual property a serious matter and copying of copyright materials, without the license of copyright owner, may be regarded as a statutory offence. You should comply with the Copyright Ordinance then prevailing at all times.
Under the Copyright Ordinance, a copyright in a work is infringed by a person who, without the license of the copyright owner, among other things, copies the work, issues or makes available copies of the work to the public. Copying of a work means reproducing the work in any material form, including storing the work in any medium by electronic means. Making copies of the work available to public includes putting it on the Internet.
Any printed material in book or volume form which carries a claim to copyright either on the reverse side of the title page, or next to it, is copyright protected. All materials in all periodicals are normally presumed to be copyright protected.
Under Hong Kong Law:
Please also read section 8B(xi) on “Copyright (Libraries) Regulations” under the Pao Yue-kong Library.
It is important that you attend lectures and study related activities regularly and punctually. You may be rejected from attending classes if you are late by 15 minutes without good reasons or permission. Absence will affect your progress and you should not be absent without good reason or permission.
You are expected to reap the maximum benefit from the learning process by respecting teachers and classmates and observe discipline in class or other study related activities.
You are prohibited from the following:
Violation of the above may result in receiving a warning from the class teacher. Upon being warned consecutively for the third time, a student may be asked by the class teacher to leave the classroom. The class teacher may report the incident later in writing to the Head of Department to which the student in question belongs. Repeated offenders may be liable to suspension from attending future classes. The Head of Department may at his/her discretion, report such cases to the Student Discipline Committee for consideration of further disciplinary actions.
Industrial Training or Visit
During your industrial training or visit, you must strictly obey all the rules of the factory or firm where you are working or visiting. Safety precautions specified by the factory or firm should be closely observed. The opportunity to be trained is a privilege and you should show respect for it by behaving in a disciplined and responsible manner, thereby maintaining the good name of the University.
Acceptable Use Policy (AUP) for University Information Technology Facilities and Services
The AUP governs all users of the University IT resources regardless of equipment ownership or administration, whether the use is direct or indirect. You can access the AUP at the following URL:
The AUP applies to all users of the University IT resources (“users”) whether affiliated with the University or not and to all use of these resources from on-campus or at remote locations. This Policy applies to all users of equipment owned or administered by the Information Technology Services Office (ITS), individual departments or by individuals which are connected to the University IT resources.
Connection by personally owned equipment to the University IT resources requires adherence to this Policy.
You should observe the following when using the University IT resources:
No Illegal, Harmful or Offensive Use
Users may not use, encourage, promote, facilitate or instruct others to use the University Information Systems for any illegal, harmful or offensive purposes, or transmit, store, display, distribute or otherwise make available content that is illegal, harmful, or offensive.
Prohibited activities or content include:
No Security Violations
The privilege to use the University IT resources carries with it certain responsibilities and obligations, which are set forth in the Acceptable Use Policy (AUP) for University Information Technology Facilities and Services at https://www2.polyu.edu.hk/itsecurity/doc/pub/P-2.pdf, as well as the University’s information security policies and standards published at https://www.polyu.edu.hk/itsecurity/index.php/securitygovernance/information-security-policy-framework/policies-standards.
In particular, the PolyU Baseline Information Security Policy (https://www.polyu.edu.hk/itsecurity/upload/policies/P-1.pdf) constitutes the minimum information security requirements that shall be observed and followed by all those with access to the University Information Systems, including staff members, students, visitors and third party suppliers. To protect research data privacy, users of University Information Systems SHALL observe and follow the PolyU Baseline Information Security Policy.
Users SHALL NOT use the facilities and services to violate the security or integrity of any network, computer or communications system, software application, or network or computing device (each, a “System”).
Prohibited activities include:
No Network Abuse
Users of University Information Systems SHALL NOT make network connections to any users, hosts, or networks unless they have permission to communicate with them.
Prohibited activities include:
No Email or Other Message Abuse
Users of University Information Systems SHALL also observe the legislation relating to the use of electronic communications and the University Electronic Messaging Usage Policy when using the Services or the Information Systems hosted on the Services for disseminating electronic messages.
The policy can be accessed at the following URL: https://www2.polyu.edu.hk/PolyU/General_Notices/PolyU_EMessaging_Usage_Policy.pdf. Users SHALL NOT distribute, publish, send, or facilitate the sending of unsolicited mass email or other messages, promotions, advertising, or solicitations (like “spam”), including commercial advertising and informational announcements. Users SHALL NOT alter or obscure mail headers or assume a sender’s identity without the sender’s explicit permission. Users SHALL NOT collect replies to messages sent from another internet service provider if those messages violate this Policy or the acceptable use policy of that provider.
You should not take alcoholic drinks on the University campus. If you wish to hold a function at which beer, wines or spirits are to be served, you must first obtain prior permission from the University. Applications should be made to the Centre STARS or respective Department concerned.
Dangerous Drugs and Gambling
Consumption of dangerous drugs and gambling or betting in any form are prohibited on the University campus. No student shall have in his possession a dangerous drug; and any student who contravenes the prevailing ordinance shall be guilty of an offence and shall be liable on conviction and imprisonment.
Security of Personal Property
You are responsible for the security of your own personal property on campus.
Information on the policy and the procedures for handling claims concerning sexual harassment is available at https://www2.polyu.edu.hk/ethics/Polyu/sexhars/.
Any complaints on sexual harassment against students should be submitted in writing to the Secretary to the Student Discipline Committee via the Academic Secretariat.
Smoking is prohibited anywhere indoors or outdoors on campus.
If you wish to make a complaint or an appeal on any University matter, you should do so in writing to the Academic Secretary by stating clearly your name, student number and the programme enrolled. No action will be taken on any complaint/appeal in writing which is anonymous.