A. Hong Kong Identity Card

According to the Registration of Persons Ordinance, non-local students must apply for a Hong Kong Identity Card (HKID card) at the Immigration Department within 30 days of arrival. You are therefore required to apply for an HKID card in person at the Immigration Department as soon as possible upon arrival (please refer to section 10L on “Contact Details of the Hong Kong Immigration Department”. You may make an advanced booking via the Immigration Department’s 24-hour Appointment Booking Service for Hong Kong Smart Identity Card application at 2598 0888 or at http://www.gov.hk/icbooking. In making an appointment, you need to enter the number of your travel document as the number of the identity document.

Please produce your travel document for the application. There is no charge for HKID card issued to new arrivals. The processing normally takes about 10 working days (i.e. excluding Saturdays, Sundays, and public holidays).

Once you get the HKID card, you are entitled to use the government medical services at local rates. You need to complete and return Form AS1 together with a copy of the HKID card to the Academic Secretariat in person at AS Service Centre. You are required to carry your HKID card at all times in Hong Kong. In case you have lost it, you should report to the Police immediately and apply for a replacement at the Immigration Department within 14 days or, if it is lost or damaged outside Hong Kong, within 14 days of your return. A fee will be charged for the replacement.

B. Visa Extension

It is your responsibility to extend your student visa before it expires.

  1. For full-time students

    Please follow the procedures below to extend your student visa around 4 weeks before its expiry.

    Procedures

    1. Get a letter from the Academic Secretariat in support of your application by sending an e-mail to asnlstds@polyu.edu.hk:
      • Quote your student number and contact phone number in Hong Kong;
      • State the expected date of your graduation and how many credits you will be taking in each semester of your remaining study period; and
      • Attach copies of:
        • your student visa label;
        • the landing slip which shows until when (dd-mm-yyyy) you are “permitted to remain” in Hong Kong as a student; and
        • biodata page of your travel document (i.e. the page which shows your photo and personal particulars).
    2. Submit the application for student visa extension within 4 weeks before the expiry date of your student visa, together with the following documents, at the Immigration Department.
      • The supporting letter from the Academic Secretariat;
      • A completed application form ID91, which is downloadable from the website of the Immigration Department;
      • Your travel document; and
      • Your Hong Kong Identity Card.
    3. Upon receipt of all necessary documents, it normally takes the Immigration Department 2 to 3 weeks to process your application.
    4. Once your application has been approved, the Immigration Department will contact you to collect your new student visa label and No Objection Letter (NOL). You should be in Hong Kong both at the time of application and collection of extension of stay label.

    If you cannot complete a full-time programme at sub-degree level or above within its normal duration, the Immigration Department may consider extending your stay for up to one year to enable you to complete the programme.

  2. For part-time students

    You have to submit an application for a new student visa at least 6 weeks before your visa expires. For details, please visit the AS homepage (http://www.polyu.edu.hk/as > For PolyU Students > Visa Matters for Non-local Students).

C. Immigration Restrictions on Internship and Employment

If you are studying a full-time programme at degree level or above with a study period of not less than one academic year, you may take up study-/curriculum-related internship arranged or endorsed by the programme offering department. The duration of the internship is up to one year, or one-third of the normal duration of the relevant full-time study programme, whichever is shorter. You may also take up part-time on-campus employment for not more than 20 hours per week throughout the year and summer jobs during the summer months (i.e. 1 June to 31 August) without any limit in relation to working hours and location. You are, however, not allowed to roll over unused hours of part-time on-campus jobs from one week to another.

You may receive up to two No Objection Letters (NOLs) notifying you of the relevant arrangements upon approval of your application for entry for study:

  1. You should have been issued an NOL to allow you to take up part-time on-campus employment and summer jobs. This NOL is valid as long as your student visa is valid.
  2. If your study programme allows or requires you to take up study-/curriculum-related internship, you should have been issued a separate NOL for it. But this NOL is only valid for one academic year while you remain as a student studying the same programme and your limit of stay in Hong Kong remains unexpired. We will inform eligible students to collect the renewed NOL at an appropriate time every year.

If you have the appropriate NOLs, there is no need for you to seek individual permission from the Director of Immigration for study-/curriculum-related internship arranged or endorsed by your department, part-time on campus employment or summer jobs.

If you transfer to another study programme or switch to another institution, the NOLs in respect of the current programme or institution will cease to be valid. In case of loss, damage or defacement of the NOLs, you may request the Immigration Department directly for the issuance of a fresh NOL free of charge.

D. Conditions of Stay and Charity/Voluntary Work

You must observe the conditions of study stipulated by the Immigration Department. Please visit the website of the Immigration Department: http://www.immd.gov.hk/eng/forms/forms/id-e-996.html for details.

In particular, if you wish to take up charity/voluntary work, you need to seek permission from the Director of Immigration beforehand. Otherwise, you will be committing an offence of breaching your conditions of stay.

Procedures

  1. Seek approval from your programme offering department at least 3 weeks before starting the activities, by providing the following information:
  2. Your programme offering department will submit your application to the Immigration Department via the Academic Secretariat.
  3. The Academic Secretariat will advise you the outcome of your application by e-mail.

E. Transfer of Study

If you wish to switch from one programme to another in the University, it is necessary for you to seek approval from the Director of Immigration.

Procedures

  1. Submit the relevant AS forms (for details, please refer to section 3K on “Transfer of Study”).
  2. Once the application is approved, the Academic Secretariat will seek approval from the Director of Immigration on your behalf. You will be advised of the outcome of your application by e-mail.
  3. Collect your renewed No Objection Letter(s) (NOLs) from the Immigration Department before taking up study-/curriculum-related internship and any employment (as the NOLs in respect of the current programme or institution will cease to be valid).

If you transfer to another locally accredited full-time programme before completing the current one, you will normally be allowed to extend your stay to pursue the new programme so long as you would not be able, with such extension, to accumulate 5 years or more of continuous residence in Hong Kong.

F. Deferment of Study/Zero Subject Enrolment

  1. If you are approved for deferment of study/zero subject enrolment, the University will inform the Director of Immigration of your status change.

    Procedures

    1. Seek approval from your programme offering department by submitting the relevant AS forms (for details, please refer to sections 3I & 3J on “Deferment of Study” and “Zero Subject Enrolment” ).
    2. Once the department approves your application, the Academic Secretariat will report your application to the Director of Immigration and inform you by e-mail after getting the acknowledgement letter from the Immigration Department.
  2. To resume study upon expiry of the approved period of deferred study, you must hold a valid student visa. If your visa has expired, you need to apply to the Immigration Department for the student visa via the Academic Secretariat.

    Procedures

    1. Submit all the necessary documents for student visa application to the Academic Secretariat by express post at least 6 weeks before you resume your study .
    2. For details, please visit the AS homepage (http://www.polyu.edu.hk/as > For PolyU Students > Visa Matters for Non-local Students).

G. Change of Student Status

If you are going to change your student status from full-time to part-time, or vice versa, your visa status may be affected. It is therefore necessary for you to seek approval from the Director of Immigration.

Procedures

  1. Seek approval from your programme offering department by submitting the relevant AS form, if appropriate (please refer to section 3L on “Student Status”).
  2. Once the department approves your application, the Academic Secretariat will seek approval from the Director of Immigration on your behalf and advise you the outcome of your application by e-mail.

H. Nullification of Registration

If you fail to complete subject registration on the scheduled date, fail to settle your tuition fees by the payment deadline or the fee payment is rejected by the bank, your registration on the programme, including subject enrolment, will be declared null and void and your registration/student status with the University will be removed. In such cases, the Academic Secretariat will inform the Immigration Department of the termination of your study at the University. This may lead to cancellation of your student visa or refusal of your re-entry to Hong Kong by the Immigration Department. Please refer to section 3M on “Discontinuation or Withdrawal of Study/De-registration” for more details. Even if your registration status is reinstated subsequently, you may need to re-apply for a student visa.

I. Discontinuation or Withdrawal of Study/De-registration

Once it is confirmed that you have discontinued, withdrawn your study at PolyU or have been de-registered from your programme, the University will inform the Immigration Department accordingly. According to Immigration Regulations, you must leave Hong Kong before the expiry of your limit of stay or within 4 weeks from the date of termination of the study, whichever is earlier; otherwise, you will be committing a criminal offence of breaching your conditions of stay.

J. Exchange Activities

If you wish to take up exchange activities for one year or more, it is necessary for you to seek prior approval from the Director of Immigration.

Once the department approves your exchange application, the Academic Secretariat will seek approval from the Director of Immigration on your behalf. You will be advised of the outcome of your application by e-mail.

K. Immigration Arrangements for Non-local Graduates (IANG)

Under the Immigration Arrangements for Non-local Graduates (IANG), you can apply to stay in or return to Hong Kong after you have obtained a degree or higher qualification in a full-time and locally-accredited programme in Hong Kong. You will normally be granted a stay of 12 months on time limitation without any condition upon application, provided that you meet the normal immigration requirements. During the stay, you are free to take up employment or pursue studies in Hong Kong without the need to seek prior approval from the Immigration Department.

Procedures

Directly submit the application to the Immigration Department together with any of the following documents which proves that you have completed your study:

You may apply for any of the above documents upon the release of overall assessment results. For details, please refer to sections 5G, 6A & 6B on “Assessment Results” and “Transcript of Studies” / “Testimonial”.

While you are waiting for the results for graduation, you may apply for the interim extension of stay direct at the Immigration Department. The Immigration Department will normally grant a 3-month interim extension to eligible students. The interim visa, however, does not entitle you to study or work in Hong Kong. You should apply for such an extension only after you have completed all coursework and examinations. If, however, it is subsequently confirmed that you cannot graduate and need to continue to study, you should apply for student visa extension immediately (please refer to section 10B on “Visa Extension”). Before your application for student visa extension, or for staying under the IANG, is approved by the Immigration Department, you should not attend classes at the University or start working in a job.

To apply for the stay under IANG or for the interim extension, you do not need a supporting letter from the Academic Secretariat.

L. Contact Details of the Hong Kong Immigration Department

Address Hong Kong Identity Card application 8/F, Immigration Tower*
Visa extension

For mainland students
Quality Migrants and Mainland
Residents Section,
6/F, Immigration Tower*

For other non-local students
Extension Section,
5/F, Immigration Tower*

Other matters

Information and Liaison Section,
2/F, Immigration Tower*

Telephone Hotline 2824 6111
E-mail Address enquiry@immd.gov.hk
Website

http://www.immd.gov.hk
(Please check this website for updated information.)

M. Student Welfare

After admission, the Non-local Student Services Team will look after your welfare at the University, such as counselling and student development. For enquiries concerning visa matters, please approach the Academic Secretariat.

Note

* Immigration Tower is located at 7 Gloucester Road, Wan Chai, Hong Kong