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Thesis Submission and Oral Exam

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Oral Examination Arrangements

 

You will be required to pay an examination fee for PhD and MPhil degrees (please refer to the Section "Fee Payment" for the updated fees) upon submission of the thesis for examination.

 

You will be notified by the Research Office of the date, time and venue of the viva and receive relevant documents pertaining to the oral examination.

 

You may wish to refer to the relevant section of the Regulations and Administrative Procedures for Research Degrees (applicable to your studies) and Section 10 of the Research Student Handbook for details.

 

Notification of Oral Examination Results and Related Matters

 

The recommendation of the Board of Examiners shall be considered and approved by the Research Committee and you will be notified individually of the results by post.

 

A student may make an appeal in writing to the Research Committee against de-registration or against the result of the examination. If the student wishes, he/she must appeal within one month of the date of the notification of the result. Please refer to Appendix A of the Research Student Handbook for the appeal procedure.

 

Upcoming Oral Examinations of Research Students

 

Please access the Research Student Portal for upcoming oral examinations of research students.

 

Approval of Award by the Research Committee (RC)

 

The Research Committee (RC) is the University's authority to approve your research degree award. It was agreed at its 194th meeting on 21 September 2010 that if you wish to have your examination results considered by the RC, you must present all the necessary documents to the Research Office (RO) 15 working days before an RC meeting. The RO will not process award cases after this deadline.

 

The meeting schedule is shown below:

 

No. of Meeting

Date

Deadline for documents of award cases to reach the RO

#

17 January 2019

21 December 2018

268

28 February 2019

1 February 2019

#

4 April 2019

13 March 2019

269

16 May 2019

18 April 2019

#

27 June 2019

4 June 2019

*

25 July 2019

3 July 2019

*

22 August 2019

31 July 2019

270

25 September 2019

4 September 2019

271

7 November 2019

16 October 2019

272

12 December 2019

20 November 2019

 

# The award cases will be considered and ratified by the RC via circulation.

* A sub-committee will be appointed by the RC to consider and ratify RPg awards in July and August.

 

Notes:

1. The Academic Council has made a decision on the arrangement for the issuance of award parchments for 2014/15 and onwards. Under this new arrangement, PolyU award parchments will be issued twice a year with cut-off dates set on 15 March and 30 September every year.
 

Issuance of Award Parchment

Cut-off Date for Graduation Confirmation (also date to be printed on Parchment)

Deadline for documents of award cases to reach the RO in order to graduate in 2018/19

Round 1

15 March in each year

1 February 2019

Round 2

30 September in each year

4 September 2019

   
2. For the 2018/19 academic year, the following arrangement is made:
 

Graduation in 2018/19

Deadline for documents of award cases to reach the RO

Date to be printed on Award Parchment

Collection of Award Parchment #

To be presented the award in person in the Main Session of the 25th Congregation tentatively scheduled for late October/November 2019 (for PhD students) or in the Faculty/School Session (for MPhil students) and to have the name included in the graduate list printed for the occasion

1 February 2019

15 March 2019

Late March/early April 2019

4 September 2019

30 September 2019

Late October/early November 2019

   
3. Students wishing to be presented their award in person in the Main Session of the 25th Congregation (for PhD students) or in the Faculty/School Session (for MPhil students) will need to have completed all the degree requirements and to submit all necessary documents to the RO by 4 September 2019. The latest meeting of the RC at which PhD and MPhil awards for 2018/19 will be approved is tentatively scheduled for 26 September 2019.

# For details about collection of academic award parchments, please visit the RO website at Award Parchment.

 

Termination of Sponsorship of Study Visa for Non-local Students

 

When the Research Committee (RC) has approved the award cases, the Research Office (RO) will notify the Hong Kong Immigration Department of the list of non-local graduates by submitting a “Notification of Termination of Studies” for each of the non-local graduates within seven days counting from the RC approval date for their award.

 

Non-local graduates are required to leave Hong Kong within four weeks from the RC approval date for their award. For students admitted in or before the 2017/18 cohort, the RO will remind non-local graduates of when they have to leave Hong Kong via email. It is a breach of the Hong Kong immigration laws if non-local graduates fail to leave Hong Kong within the stipulated timeframe. For more details, please refer to the website of the Hong Kong Immigration Department at https://www.immd.gov.hk/eng/services/terminate_employ_study.html.

 

Last update: 20 June 2019

 

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