PERSONAL INFORMATION COLLECTION STATEMENT
This is a personal information collection statement under the Personal Data (Privacy) Ordinance (“the Ordinance”).
1. Purpose of Collection
The personal data provided by you to the Department of Biomedical Engineering of The Hong Kong Polytechnic University (“PolyU”) will be collected, retained, processed, used and transferred (within or outside of Hong Kong) for the following purposes:
- Processing your inquiries, application, registration or request for services, activities and facilities;
- Facilitating communications with you;
- Facilitating implementation of PolyU’s policies and procedures, and monitoring compliance with the same;
- Enabling PolyU to comply with any applicable procedures, laws, regulations or court orders (in each case whether in Hong Kong or overseas), any request by government, statutory, regulatory or law enforcement authority, and valid legal processes, ordinances obligations;
- Conducting quality assurance, surveys and review, statistical analysis, research; and
- Other purposes directly relating to any of the above.
You are required to provide your personal data, other than those items indicated as optional. In the absence of your personal data, we may not be able to process the activities, services or facilities you requested or maintain contact with you.
2. Disclosure and Transfer of Personal Data
PolyU will keep your personal data confidential and only authorized staff members will have access to and handle your personal data. PolyU may disclose or transfer your personal data to service providers and contractors engaged in activities on behalf of PolyU within or outside Hong Kong solely for the purposes set out in paragraph 1 above.
PolyU may disclose your personal data when authorized or required by law and in response to requests from law enforcement agencies, government departments or regulatory authorities, or where required to protect PolyU’s rights or properties.
3. Access and Correction of Personal Data
You have the right to request for access and correction of your personal data held by PolyU. Any data access and correction request according to the Ordinance should be made in writing to the Departmental Personal Data Officer of the Department of Biomedical Engineering in Room ST415, 4/F, Core S/Core T, The Hong Kong Polytechnic University, Hung Hom, Kowloon, Hong Kong or by email at email@example.com. A fee may be imposed for processing your data access request.
4. Security, Accuracy and Retention of your Personal Data
PolyU takes reasonable precautions to prevent the loss, misappropriation, unauthorized access or destruction of your data. PolyU also takes reasonable steps to ensure that all personal data held by it is accurate, complete, correct and reliable for the intended use.
Your personal data will be retained by PolyU according to its policy on retention of data and records.
Appendix I: Personal Data Compliance
The activities of the Jockey Club Smart Ageing Hub will be recorded for the purpose of departmental marketing and the recording may be made available to general public on the social media and digital communities. The recorded images will be handled by the Department of Biomedical Engineering, according to the prevailing policy of The Hong Kong Polytechnic University. Enquiries shall be addressed to the Ms. Lillian Lee, Executive Officer by email firstname.lastname@example.org.
Appendix II: Use of Personal Data in Direct Marketing
The Department of Biomedical Engineering of The Hong Kong Polytechnic University would like to use your name, address, telephone number, fax number and email address to inform you of the following activities, services and facilities (collectively, “the marketing subjects”):
- Activities, seminars or workshops organized by us alone, jointly with other parties or by other parties;
- Privileges, discounts and offers for services provided by us alone or jointly with other parties; and
- Charitable, educational, social and other activities that solicit contributions, donations or participation.
We cannot use your personal data for sending information on the above marketing subjects to you unless we have received your consent.
In the event of inconsistency between the Chinese and English versions, the Chinese version shall prevail.