Chemical procurements in compliance with relevant regulations facilitates the learning and research of our students and staff.
The Chemical Management System (CMS), a central database and procurement system, is adopted to manage the purchases, storage, handling, and disposal of hazardous chemicals and controlled substances in PolyU.
The Finance Office reserves the right not to proceed the payment of invoices for any unauthorized order of chemicals. And unauthorized procurement will be flagged as a non-compliance item in the Health and Safety Inspection Exercise conducted by the HSO.
The HSO pledges to provide, as far as reasonably practicable, this service within:
- five working days to vet and place the order to the supplier (up to 10 items per order).
- two working days to dispatch the chemicals to users upon supplier delivery.
Services Request
Nomination and Registration of Delegate
- The Head of Department (HoD), Director of Research Centre (DoRC) or Principal Investigator (PI) can nominate chemical purchasing delegates by submitting an online Consent Letter - Appointment of Chemical Purchasing Delegate (HS-DGMT Form 01).
Purchase of Chemicals
- Follow the Manual of Central Chemical Purchasing Procedures
- Log in to the Chemical Management System (CMS)
Checkout of Chemicals
- Check out the chemical on CMS by scanning the QR code printed on the chemical label (See User Manual for Chemical Management System); or
- Affix the chemical label onto the Chemical Check‐out form (HS-DGMT Form 03) and submit the completed form to DGMT from time to time.
Related Forms
Other Documents
- Briefing for Purchasing Delegates on the Central Chemical Purchasing System
- Chemical Check-Out Methods in Chemical Management System
- Chemical Purchasing Delegates Refresher Training
- Controlled Chemicals Ref List (Link For Staff)
- Controlled Chemicals Ref List (Link For Students)
- Guide for Nominating and Registering Chemical Purchasing Delegate
- Guide for Nominating and Registering Chemical Purchasing Delegate Demonstration Video
- Manual of Central Chemical Purchasing Procedures (HSE-DGMT Manual 01)
- Past Chemical Purchase Records (Link For Staff)
- Past Chemical Purchase Records (Link For Students)
- User Manual for Chemical Management System
- Training Video for Chemical Management System – Tender Solvents Order (English)
- Training Video for Chemical Management System – Tender Solvents Order (Cantonese)
- Training Video for Chemical Management System – Non-Tender Solvents Order (English)
- Training Material for Chemical Management System – Tender Solvents Order
- Training Material for Chemical Management System – Non-Tender Solvents Order
- Term Contracts for Supply and Delivery of Branded Chemicals and Solvents issued by the Finance Office
Contacts
- 3400 8416
- chemical.safety@polyu.edu.hk
