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One-stop Guide for Student Organisation

With the introduction of a new model of student organisation management and support, the PolyU Hosting Units of authorised student organisations will offer professional guidance, training and opportunities for the enrichment of campus life and holistic student development.


Student Society ePlatform

Timeline (June – July 2022)


Closing Date

Submission of affiliation documentation* via ePlatform

*for application of affiliation under the respective PolyU Hosting Units

27 June 2022

Submission of 2022/2023 Year Plan via ePlatform

15 July 2022

Submission of updated list of 2022/2023 Executive Committee and specimen signatures via ePlatform



Useful templates for student organisations


Samples for reference

Year Plan

View sample

Activity Proposal Form

View sample

Annual Report

View sample



List of On-campus Venues for Events or Activities

Special announcement:  In view of the unstable development of COVID-19, non-essential face-to-face student activities on campus are discouraged at the moment. Please refer to the notices issued by the PolyU COVID-19 Rapid Response Taskforce.

Need help? Contact the Student Bodies Team of the Student Affairs Office – online enquiry form

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