One-stop Guide for Student Organisation

Click Preview to read the One-stop Guide which is designed to help student organisations to navigate application processes that are key to event planning.

Guidelines for Student-led Activities (version: 24 Nov 2023)

With the introduction of a new model of student organisation management and support, the PolyU Hosting Units of affiliated student organisations will offer professional guidance, training and opportunities for the enrichment of campus life and holistic student development.

Useful template for Faculty/School/Department student organisation		B	Useful template for Interest Clubs
Year Plan			Specimen Signature Form
Activity Form			Year Plan
External Guests / Trainers Form			Activity Form
Sponsorship-in-kind Application Form			External Guests / Trainers Form
Annual Report (view sample)			Sponsorship-in-kind Application Form
Fee Collection Record (view sample)			Fee Collection Record (view sample)
Activity Participant List			Activity Participant List
			Cash Flow Record Form
			Year-end Income and Expenditure Report

Use of University's Premises

University premises are for supporting the University’s core mission in learning, teaching and research. All users must observe the Policy on the use of University Premises. Click here to read the full version.

List of On-campus Venues for Events or Activities

SAO-managed Communal Facilities [Booking Form]
SAO-managed Sports Facilities [Booking Form]
SAO-managed VA Activity Venues [General Information/Regulations/Booking Form]
Global Student Hub [Booking Form]
CPEO-managed venues (JCA/CCST) [Booking Form JCA | Student Activity Matching Fund for JCA / CCST]
CFSO-managed venues (outdoor venues) [Booking Form]

Need help? Contact the Student Development Section of the Student Affairs Office – online enquiry form

Last updated on 16 Apr 2024