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Forms

Form No. Form Title MS-Word Format Last Revision
- - -
Application Form for Large Equipment Fund for Research
 BLACK_20 Feb 2021
- - -
Application Form for Large Equipment Fund for Teaching
 BLACK_20 Feb 2021
- - -
Recommendation on Start-up Fund  BLACK_20 Jun 2020
RC/3 Application for Departmental General Research Fund
(for non-project based research activities)

Note: Application for DGRF for support of research projects should be made via PGMS.
 BLACK_20 Sep 2020
RC/53 Application for Setting up an Account for a Research Project (Other than the funding schemes for which the RO issues calls applications & Collaborative Research) Abolished. Please make application on PGMS starting from 18 June 2019.
RC/59 Declaration Form for Application for External Fund (for non-research projects)  BLACK_20 Sep 2021
RC/60 Application for Matching Fund and/or Other Resources for Externally Funded Project (for non-research projects)  BLACK_20 Sep 2021
Form No. Form Title MS-Word Format Last Revision
- - - Application for Changes in Ongoing Research Projects (for internally-funded  projects  and  externally-funded  projects which do not have specific requirement from the funding body) Please make application on PGMS

- - - Application for Changes in RGC GRF/ECS projects  Please make application on RGC Electronic System
RC/12 Application for Withdrawal and Termination of Ongoing Research Projects (except RGC GRF/ECS Projects)  BLACK_20 Sep 2021
AoEC/4 Proposed Changes to Ongoing Projects of Strategic Importance  BLACK_20 Sep 2021
Form No. Form Title MS-Word Format Last Revision
- - -
Template on a Standard Collaborative Agreement BLACK_20 Feb 2018
- - -
Notes on Collaborative Research BLACK_17 Sep 2021
RC/47 Application for Acceptance of External Funds for Supporting Collaborative Research Abolished. Please make application on PGMS.
Form No. Form Title MS-Word Format Last Revision
- - - Online Application for Ethical Review for the Use of Animals in Teaching or Research
Please access the Animal Subjects Ethics Application Review System (ASEARS).
ASESC 4 Application for Extension of Approval Validity Period BLACK_20 Sep 2021
ASESC 5 Application for Revisions to Approved Protocol BLACK_20 Sep 2021
- - - Online Application for Ethical Review for the Use of Human Subjects in Teaching or Research Please access the Human Subjects Ethics Application Review System (HSEARS).
- - - Data Request Form (for using data received, captured or generated in the course of operation of PolyU in research/teaching project) BLACK_20 - - -
IRB Checklist
Checklist for Clinical Research

Note: This checklist is to help you evaluate if your project is clinical and thus is required to provide more information to IRB for the approval.
BLACK_20 Aug 2021
IRB Report
Research Interim/ Completion Report  

Note: For proposals with ethics approval granted after full review, submission of research interim/ completion report(s) are required.
BLACK_20 Sep 2021
Form No. Form Title English Chinese Last Revision
- - -
Research-related MOU  BLACK_20  BLACK_20 - - -
- - -
Agreement for Establishment of Joint Lab/Centre/Other Research Facility  BLACK_20  BLACK_20 - - -
- - -
Material Transfer Agreement  BLACK_20  - - - May 2020
- - -
Non-Disclosure Agreement
 BLACK_20  BLACK_20 - - -
Form No. Form Title MS-Word Format Last Revision
RC/16 Final / Interim Report on Research Project  BLACK_20 Sep 2021
AoEC/3 Interim Progress Report and Completion Report for Projects of Strategic Importance  BLACK_20 Sep 2021
Form No. Form Title PDF Format Last Revision
RC/57

Application for Continued Operation of a Research Centre

(According to the decision of the Research Committee at its 272nd meeting on 19 May 2020, revalidation of a Research Centre will be carried out by the relevant Department/Faculty/School starting from June 2020.)

 BLACK_17

(for reference only)

May 2017
Form No. Form Title MS-Word Format Last Revision
RC/5 Appointment of Research Personnel
 BLACK_20 Aug 2021
RC/5D Appointment of Student Assistant (ONLY for Provision of Research Experience for Undergraduates under Research Projects)  BLACK_20 Sep 2021
RC/14 Interview Report For Appointment of Research Personnel  BLACK_20 Mar 2020
RC/15 Timesheet for Part-time Research Staff  BLACK_20 Sep 2021
Form No. Form Title MS-Word Format e-Form
Last Revision
RC/63 The University's Master Clinical Trial Insurance Application  BLACK_20  Click here
Sep 2021
RC/65 Report of Incident Related to Test/Trials Involving Human Subjects (for projects included in the University's Master Clinical Trial Insurance)  BLACK_20  - - - Sep 2021
Form No. Form Title MS-Word Format Last Revision
RC/JEditor Application for Financial Support for Editor-in-chief / Editor of Journals or Book Series Editor of Book Making Impact  BLACK_20 Sep 2021
RC/SocLead Application for Financial Support for Leader of Professional Society/Association at International Level  BLACK_20 Sep 2021
Last update: 2 Oct 2021

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