Skip to content

Introduction to WIE

Work-Integrated Education (WIE) is work-based learning experiences where students learn to connect classroom theory with practical workplace applications through on-the-job work placements. It aims to enhance students’ professional competencies and all-roundedness during their training in the workplace. All students enrolled in the Bachelor of Arts (Honours) in English Studies for the Professions (BAESP) are required to complete WIE to earn the three training credits to be eligible for graduation.

Objectives

The Bachelor of Arts (Honours) Programme in English Studies for the Professions (BAESP) aims at nurturing and developing students with abilities/attributes that will prepare our graduates to become competent English language professionals and responsible global citizens in the 21st century. At the professional level, the programme aims to produce graduates with a) a high level of competence in English, b) a sound understanding of the theoretical disciplines underlying applied English language studies and the integrated use of languages concerned, and c) a strong ability to apply their knowledge and generic linguistic skills in a variety of professional communication contexts.

The objectives of WIE are to enable students to:

  • apply knowledge and skills learned to the workplace
  • have a better understanding of the workplace ethos
  • appreciate the role of languages in professional workplaces
  • enhance their generic skills and nurture their personal development
  • identify their career interests and prepare for future employment

Information for Students

WIE Requirements

Students are required to complete a minimum of 60 working hours. Each WIE job must involve at least 60 hours. If the hours are below 60, the job cannot be counted as WIE. Students CANNOT combine one internship with another to fulfill the 60-hour WIE requirement.

WIE Assignments

To pass your WIE (ENGL2007), you need to do the following assignments:

  • Pre-Placement Training (organized by CAPS)
  • Daily Journal
  • Interim Reflections
  • Final Report
  • Appraisal Form

Please go to the Blackboard site for ENGL2007 for details.

Periods of WIE placement

WIE placement can be completed at any time during the second and third year of study, but no later than the Summer Term of Year Three.

Students can work part-time during the academic semester, and their work schedule will depend on their class timetable. Students can also work full-time from mid-May to late August, or during the semester break (late December to mid-January).

Remuneration and Statutory Minimum Wage Ordinance

Your WIE can be a paid or unpaid job.

Statutory Minimum Wage does not apply to “student interns” and “work experience students during a period of exempt student employment”. Department of English will provide a confirmation to certify BAESP students’ “student intern” status upon request. Each student can be exempted from Statutory Minimum Wage as a “student intern” ONCE ONLY for fulfillment of the minimum WIE requirement (i.e. the first WIE placement). For more details, please refer to http://www.labour.gov.hk/eng/news/mwo.htm.

The Department is not in the position to issue any confirmation in supporting non-WIE jobs that are remunerated lower than the statutory minimum wage rate.

Types of WIE Placements

Students can participate in one of the following types of placements:

1. Overseas/Mainland WIE Programme organized by the Office of Careers and Placement Services (CAPS)

Please visit CAPS’s website https://www.polyu.edu.hk/caps/wie for programme information. Only placements endorsed by the Department of English can be counted as WIE.

2. Individual Placements (Self-acquired Jobs)

Individual placements refer to self-acquired jobs that will allow students to apply their professional knowledge and/or to meaningfully develop their personal generic skills in the workplace environment.

Guidelines for Assessing Suitable WIE Placements

  1. Only study/curriculum-related internships will be endorsed by the Department for the fulfillment of graduation requirements, i.e. satisfying WIE hours.
  2. The WIE job should be relevant to the students' academic studies. It should enable students to apply their knowledge and skills acquired from their studies to the real working world and help students develop generic skills relevant to their future professional goals.
  3. The WIE job has to involve workplace tasks that are assigned by the employer, with supervision and assessment by more senior colleagues or co-workers. Exchange activities and study tours not involving supervision and assessment by an employer are not normally recognized as WIE. Similarly, jobs such as private tutoring and freelance translation work without supervision are not counted as WIE.
  4. Jobs that require mainly manual work (e.g. data entry) or without much need for professional communication skills or academic knowledge (e.g. stock-taking, modelling) are not normally recognized as WIE.
  5. The Department accepts voluntary English teaching activities in recognized NGOs as WIE placements provided that the conditions above have been met. However, community service teaching experiences that have been registered as credit-bearing courses at PolyU cannot be double-counted for WIE fulfillment. For details of service-learning subjects offered by the University, please refer to http://sl.polyu.edu.hk/ .
  6. For non-local students: Jobs that violate any of the conditions set out in the “No Objection Letter” (NOL) issued by the Immigration Department will not be approved.

Students should always seek the Department’s approval before taking up any internship. Students should recognize that it is their ultimate responsibility to fulfill WIE as required by the University. If students face difficulties in securing a placement, they should actively seek further assistance from the WIE Coordinator and WIE Officer in advance.

Application for converting your job into WIE

Students who wish to have their self-acquired jobs recognized by the Department as a WIE placement are required to submit their application materials at least 2 weeks before the placement begins.

Failure to obtain approval from the department prior to commencement of placement will result in your work not being counted toward WIE. Work completed prior to approval from the Department will not count towards WIE hours.

For overseas summer placement, students have to submit their application much earlier. The application period is usually during March and June. Details will be announced in February/March.

Application method

Students have to email the completed WIE Conversion Form together with a copy of the employment contract and a job description from the job advertisement to the WIE officer.

If the company does not provide the intern with a contract, the intern has to request the employer to issue a letter certifying the job details.

WIE Subject registration

BAESP students DO NOT need to register for the WIE subject during the add/drop period.

Registration for the WIE subject (ENGL2007) and the official announcement of subject result will only be made by the General Office at the end of the following semester after students’ completion of placement.

Grading

ENGL2007 Work-Integrated Education contributes to 3 training credits. The WIE assessment is based on a system composed of three grades: Pass with Merits (M), Pass (P), and Failure (F). However, the subject does not contribute toward the GPA.

Subsidies for Students

Offshore WIE Sponsorship (OWS)

Non-final year students can apply for OWS to support their offshore WIE placements overseas or in Mainland China. Different levels of sponsorship will be granted based on the internship destination and duration, and students are expected to cover part of the expenses incurred. There is a deadline for application each year. Please refer to CAPS’s website (https://www2.polyu.edu.hk/caps/sponsorship-for-offshore-placements/offshore-wie-sponsorship-ows) for more information on eligibility and application procedure.

FAQ for Students

Question and Answers

  1. What are the criteria for the Department to decide whether a job is a qualified WIE placement?
    The main indicators are whether the job is relevant to students' academic profession and whether students could develop generic skills through the placement.
  2. I have been doing part-time job for a while and I want to apply for conversion of individual placement, could my previous working experience be counted as WIE hours?
    No, you can't. In principle, WIE hours will only be counted after the approval of your submission of the Application for Conversion of Individual Placement. Your working experience before your application submission could not be approved retroactively. Part-time jobs that you have been doing for some time will not normally be counted as WIE.
  3. When will the official result of WIE be announced after my submission of the Appraisal Form and Final Report?
    Registration for the WIE subject (ENGL2007) and the official announcement of subject result will only be made at the end of the following semester after students' timely submission of the Appraisal Form and Final Report. Hence, students who submit their reports and documents after the last teaching day of the semester will not see their WIE results recorded in the transcript in the following semester.
  4. I have completed my WIE internship last year, but the WIE record on e-Student still displays a “Not Fulfilled” indicator. Why?
    The indicator of WIE fulfillment on your online transcript will only be updated to "fulfilled" by CAPS by the time you graduate. If you find the subject ENGL2007 registered with a grade (either M or P) on your online transcript, that means you have completed the WIE requirement. 

If you have completed more than one WIE internship, the second placement is treated as a top-up WIE placement and no grade will show up for it.

Information for Employers

Be our WIE Partner Employer

We welcome companies and organizations that require full-time, part-time or ad-hoc help to approach us and be our WIE Partner Employers.Interested employers are invited to fill in this form and return it to the Department via This email address is being protected from spambots. You need JavaScript enabled to view it..

As a WIE partner, your company can:

  • obtain access to a fresh professional and enthusiastic workforce;
  • select potential qualified staff in advance; and
  • establish corporate goodwill and image by providing students with learning opportunities

Role of Employers

Workplace supervisors play a vital role in mentoring, training and developing our student interns. To maximize students’ learning throughout the placement, employers are expected to:

  • provide a minimum of 60 working hours to interns;
  • provide guidance and work supervision to students to help them learn from the workplace environment;
  • complete a Performance Appraisal Checklist for the intern(s) at the end of the placement; and
  • provide a reference letter or certificate to students who demonstrate good performance

Students’ Areas of Study

Our students pursue one of the following three study options:

  • BA (Hons) in English Studies for the Professions (BAESP) as a single degree programme in English Studies (4 years) 
  • BA (Hons) in English Studies for the Professions (BAESP) under the Major/Minor option with English as the Major and a Minor from another discipline (i.e. Translation, Business, Social Science, etc.)
  • BAESP and BA (Hons) in Chinese and Bilingual Studies as Double Majors.

Students’ Interest Areas

  • Administration and management
  • Copywriting and publishing
  • Cultural services
  • Event management
  • Language teaching (excluding private tutoring and homework checking)
  • Marketing
  • Media
  • Public relations
  • Research assistance
  • Translation

Remuneration and Statutory Minimum Wage Ordinance

The provision of salary and/or compensation market driven and is at the discretion of the employers. We do encourage employers to provide students an allowance for meals and transport. 

Please note that Statutory Minimum Wage does not apply to student interns and work experience students during a period of exempt student employment.  More details can be found on Labour Department's website – (Eng | Chi). The Department of English will provide a confirmation to certify our students’  “student intern” status upon the request of employers. 

Mandatory Provident Fund (MPF)

If there is an employment relationship between the student and the employers for a period not less than 60 days, the employers need to enroll the intern in an MPF scheme.

For more details please click here.

Insurance

Basic insurance for the participating student is provided by PolyU. Students are required to take out for themselves additional travel insurance if they take on offshore placements.

Past WIE Employers List

Please click here to view the list.

FAQ for Employers

Q1 How long will each internship last for?

Students need to complete a minimum of 60 working hours in order to fulfill the WIE requirements.

Q2 What are the periods of work placement?

For part-time internship, interns can start their placement during the academic semester, and their work schedule will depend on their class timetable.

For full-time internships, students can work from mid-May to late August, or during the semester break (late December to mid-January). 

Q3 How can students be selected for jobs?

Some organizations will conduct interviews to select suitable interns. Upon requests from employers, the Department can also short-list students according to specific requirements, and provide employers with interns’ CVs for further selection and confirmation.

Q4 What jobs can I ask the students to do?

We encourage companies to allow students to engage in meaningful works which are relevant to their discipline of study and that will enable them to develop generic and transferable skills.

Employers are encouraged to expose students to the various functions and operations in their business and, if possible, provide training in specific areas that are vital to their future career.

Jobs that involve data entry, retail sales, and telemarketing, etc. are not recommended as internships. Moreover, engagement in dangerous, manual labour, unethical or illegal activities will not be approved.

Forms

Conversion of Individual Placement Form

Performance Appraisal Form (for local WIE) [English] [Chinese]

CAPS Employer Feedback form (for overseas/Mainland WIE) [English] [Simplified Chinese] [Traditional Chinese]

Employer Registration Form

Enquires

Miss Christy Chan
General Office, Department of English
Tel: 2766 7573
Fax: 2333 6569
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

Mr Toni Lam
Instructor & Work-Integrated Education Coordinator
Telephone: 2766 6094 
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Last updated in Jan 2019