Skip to main content Start main content

2022/23 Semester Two Application for Graduation (For Undergraduate students excluding students enrolled in PolyU award programmes administered by SPEED)

17 Jan 2023

According to University regulations, students are required to graduate as soon as they satisfy their requirements for award.  If you will be meeting the graduation requirements in Semester Two of the 2022/23 academic year, you should pay attention to the following arrangements and apply for graduation.

Application Period

27 January - 17 February 2023


Application Procedures

Please read through the 'Frequently Asked Questions' (FAQs) for the procedures and other important issues related to the application.  FAQs can be retrieved via the link positioned next to the 'Application for Graduation' option under the eStudent platform (eStudent > My Profile > Study Information > Application for Graduation).  You should click the 'Application for Graduation' link for submission of your application.


Selection of Free Elective Subjects

If your graduation requirements contain the 'Free Elective' subset, you have to indicate the subjects to fulfil this requirement during the application process.  Please also refer to the FAQs for the related guidelines.


Application for Counting of Subject(s) under Major Programme towards Minor Study via Form AR147a

Students who have opted Minor may be allowed to count up to 6 credits from their Major (including GUR subjects but excluding 'Free Elective' subjects, if any) towards the Minor subject requirements.  Please check the curriculum of both your Major and Minor programmes.  If the Major subjects taken are the same as the Minor compulsory subjects, you MUST apply to count these subjects towards the compulsory Minor subject requirements for graduation.  You are required to submit Form AR147a (AR Homepage > For Students on Taught Programmes > Application Forms) to and obtain approval from the Minor offering department, as soon as possible and before your application for graduation.


Reference Checklist

Upon completing the above procedures, information on your application for graduation, selected Free Elective subjects and approved overlapping Major/Minor subjects, if any, will be reflected on your Reference Checklist (eStudent > My Profile > Study Information > Reference Checklist). 

Just in case you find any 'Invalid' remark on your reference checklist, you are advised to contact your programme offering department for rectification as soon as possible.


Possible Impact

If you missed applying for graduation or have not chosen any Free Elective subjects, it might result in random selection of subjects (i.e. subjects not taken to fulfil DSR, GUR and Minor requirements) to fulfil the Free Elective requirement, if any, and for calculating the Award GPA. Your graduation would probably be delayed or would not be processed with the best scenario.  Therefore, it is crucial for you to complete the application within the specified period above.


Fulfilment of Free Elective Requirement for Graduation

Graduates can refer to the "Graduate Checklist" for the subjects taken to fulfil the various requirements of your award.  You can access to this checklist via eStudent (eStudent > My Profile > Study Information > Graduate Checklist) upon release of overall results.

If your programme curriculum contains the Free Elective requirement, you can refer to the Graduate Checklist for subjects taken to fulfil this requirement.  If you have excess completed subjects and would like to change the subjects taken to fulfil the Free Elective requirement for a better Award GPA, you can approach your programme offering department within 2 weeks (counting from the release of overall results) for appropriate follow-up actions.

Please contact your programme offering department if you have any queries on your curriculum settings and issues relating to your graduation requirements. In case you encounter any problems with the 'Application for Graduation' option, you are advised to find your answers from the FAQs.  You may also email us at or call our enquiry hotline at 2333 0600 during office hours.



Academic Registry

Your browser is not the latest version. If you continue to browse our website, Some pages may not function properly.

You are recommended to upgrade to a newer version or switch to a different browser. A list of the web browsers that we support can be found here