About Congregation
(for PhD graduates attending the 2024 May Session only)
Graduates who plan to attend the physical Congregation must register their attendance and the number of guest tickets required online via the 'Congregation Booking' tab on eStudent (www.polyu.edu.hk/student).
PhD graduates who were admitted in or before the academic year 2017/18 should access the registration URL via https://www40.polyu.edu.hk/rogradupd/.
Each graduate attending the ceremony will be provided with two guest tickets. Additional tickets may be offered if there are seats available. Applicants will be informed of their allocation of extra guest tickets, if any, by email in late April 2024.
Graduates and guests with e-tickets can use the embedded QR codes to access the campus and enter the event venue (i.e., Jockey Club Auditorium) directly.
Each e-ticket is valid for admission of one registered person only. Please note that according to the venue regulations, children under 6 years old will not be admitted to the Congregation venue.
The University has arranged for professional photographers to take photos of graduates during the physical ceremony. To ensure that the ceremony proceeds smoothly, we sincerely request our audience to cooperate and refrain from leaving their seats to take photographs during the ceremony.
Starting this year, all graduation photos taken on the Congregation day will be given to graduates for free after the ceremonies. Graduates can download their graduation photos starting from late May 2024. Further details will be announced on the AR website in due course.
Your attendance at the Congregation ceremony does not affect your graduation status. It is not mandatory to attend the Congregation, and you may choose not to attend if you prefer.
During the registration period, you can amend your registration details online. If you need to make changes after the registration period has ended, please send your request via email to us as listed in the "Enquiries" 'section.
No, graduates and their guests will be seated in different zones at the event venue (i.e., Jockey Club Auditorium).
Due to the limited seating capacity of the Jockey Club Auditorium, it may be necessary to invite some guests to view a live broadcast of the ceremony in another on-campus venue.
About On-campus Photo-taking
Please visit https://www.polyu.edu.hk/congregationaccess/ for registration.
About Academic Gown
Yes, you can book your gown online through the vendor’s website as listed below: www.victoriauniform.com.
Yes, you can purchase an academic gown from the vendor. Alternatively, you may choose to have your own gown tailor-made to match the appropriate award’s colour and style by a tailor of your choice.
You can retrieve the ‘Gown Information Sheet’ from the ‘Congregation’ tab on the PolyU eStudent website (www.polyu.edu.hk/student) to view details about the gown, hood, and cap (if applicable) for your specific award. The information sheet will also include a photo image for reference.
For PhD graduates who were admitted in or before the academic year 2017/18, please access the following link: https://www40.polyu.edu.hk/rogradupd/.
About Uploading of Portrait for Virtual Presentation
For graduates attending the Congregation virtually, it is required to upload a portrait because their portraits, with an added academic gown, will be presented during the ceremony.
Please visit the PUsecure Identity Portal (https://idportal.polyu.edu.hk/menu-help.jsp) and use the “Forgot NetPassword” function to reset your NetPassword.
Please contact the Academic Registry immediately by email at ar.congregation@polyu.edu.hk to request for resubmission of your portrait.
Yes, you are encouraged to wear the gown and take the photo for a better portrait illustration to be presented on stage. If you choose to upload your portrait without a gown, a virtual gown specific to your award will be added to your portrait.
Your portrait should show your full frontal face with clear facial features against a plain background and with sufficient headroom. Please click here for details of the photo requirements and samples of portraits. Please also be reminded to submit your portrait within two weeks after your registration, but no later than 2 April 2024.
It will not be possible for you to upload the portrait via the system after the deadline. Please contact the Academic Registry immediately by email at ar.congregation@polyu.edu.hk for separate arrangements.
